Agenda Item
i. Contract Renewal ~ ITB 22-18 ~ School Nutrition USDA Product Processing ~ Renewal #4 of 4 (Not to exceed $5,600,788 ~ SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for School Nutrition USDA Product Processing in the not -to- exceed amount of $5,600,788 for SY25-26 to the following processors:
Brookwood Farms, Inc.
Gold Creek Foods, LLC,
Goodman Food Products dba Don Lee Farms
Jennie O Turkey Store Sales, LLC dba Hormel Foods
JTM Provisions Co. Inc.,
Land O’ Lakes, Inc.,
Out of the Shell, LLC dba Yang’s 5th Taste
Tyson Prepared Foods
Why: Approval of the contract renewal ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Approval of the contract renewal for School Nutrition USDA Product Processing Strategic meets Goal Area 1: Student Academic Success with Equity and Access
Details: USDA allows recipient agencies, such as school districts, to contract with state-approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services (SNS) uses various USDA commodities for processing products, such as whole chicken processed into roasted chicken, natural American and mozzarella cheese processed into cheese sauce and coarse ground beef processed into beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting the use of raw products.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form) to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries.
These vendors met the assessment criteria. Therefore, SNS requests to renew ITB 22-18 for an additional year with the same terms and conditions as the original contract terms from July 1, 2025, through June 30, 2026.
Financial impact: Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,600,788 for SY 25-26.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/08/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
Marsh | U.S. Operations
MARSH USA LLC
NAME:
333 South 7th Street, Suite 1400
PHONE
(A/C, No, Ext): 866-966-4664 FAX
(A/C, No): 212-948-5382
Minneapolis, MN 55402-2400 E-MAIL Minneapolis.CertRequest@marsh.com
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
CN102050298-LOL-GAW-22-25 INSURER A : Old Republic Insurance Company 24147
INSURED INSURER B :
Land O'Lakes, Inc.
4001 Lexington Ave N INSURER C :
Arden Hills, MN 55126 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: CHI-008141007-30 REVISION NUMBER: 3
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY MWZY-316664 01/01/2022 01/01/2025 EACH OCCURRENCE $ 4,500,000
CLAIMS-MADE X OCCUR
DAMAGE TO RENTED
PREMISES (Ea occurrence) $ 500,000
X SIR $500,000 MED EXP (Any one person) $
PERSONAL & ADV INJURY $ 4,500,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 10,000,000
OTHER: $
A AUTOMOBILE LIABILITY MWTB-316663 01/01/2022 01/01/2025 COMBINED SINGLE LIMIT $ 5,000,000
(Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
A WORKERS COMPENSATION MWC-314394-24 01/01/2024 01/01/2025 X PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
2,000,000
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
DCSD included as additional insured as required by written contract or agreement with respect to general liability. General liability coverage applies on a primary and non-contributory basis as required by written
contract. .
CERTIFICATE HOLDER CANCELLATION
DeKalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1701 Mountain Industrial Boulevard THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Stone Mountain, GA 30083-1027 ACCORDANCE WITH THE POLICY PROVISIONS.
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