Agenda Item
i. Contract Award ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract Award for RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Why: Approval of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service.
Details: A Request for Proposals (RFP) was issued on October 10, 2024. Eleven (11) proposals were received and were reviewed by the District’s Purchasing Department. Eleven (11) firms were deemed responsive and evaluated by the selection committee. All eleven (11) were selected, and this recommendation is based on the evaluations.
This recommendation is based on the review and evaluation of the eleven (11) responsive proposals received:The following list will be responsible for the Charter Bus Services as set forth in the RFP documents.
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company, ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Financial impact: Purchase of services is paid for by the local school or department utilizing the service and will be paid from multiple charge codes.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
December 4, 2024
RE: Sourcing Efforts Letter – RFP 25-472 Charter Bus Services
Mr. Erik Hofstetter,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for RFP 25-472 Charter Bus Services.
The Purchasing Department’s efforts include the following:
1) RFP 25-472 was posted to IonWave on October 10, 2024.
2) RFP 25-472 was posted to the Georgia Procurement Registry on October 10, 2024.
3) RFP 25-472 was advertised in the Champion Newspaper on October 10, 2024, and October 17,
2024.
4) Electronic notification sent to 29 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 424 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 104 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Eleven (11) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Bernando Brown
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org