Agenda Item
a. RFP 25-606 for School Psychological Services (Not to exceed $500,000)
Summary: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077
Request: It is requested that the Board of Education approve the award for RFP 25-606 for School Psychological services to Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care as the most responsive and responsible bidders to provide school psychological services for more than $50,000 per vendor but not to exceed $500,000.
Why: The Division of Student Services is seeking qualified service providers certified in Georgia to deliver supplemental school psychological services. There are currently 53 DeKalb County School District (DCSD) school psychologists and 30 vacancies. School psychologists administer comprehensive psychological evaluations to students suspected of having a disability as a determining factor in eligibility for special education services. School psychologists also provide individual and small group counseling targeting certain students. School psychologists are actively involved in student-based meetings such as the Multi-Tiered System of Supports (MTSS) Tier 3, Section 504, and Special Education Eligibility where they assist with the identification of research-based interventions and review the collection of data to decide on the next steps for students. Additional resources are needed to support school psychological services especially when absences are present due to family and medical leave or resignations. The primary goals of this request involve conducting comprehensive psychological evaluations and providing interim coverage for staff absences or vacancies. These services will enhance DeKalb County School District’s (DCSD’s) current efforts by complementing the work of its full-time school psychologists.
Details: The Request for Proposals (RFP) 25-606 was issued on December 19, 2024. The approved DCSD RFP process was followed. Eight (8) of the eighteen (18) vendors who responded were selected based on the following criteria: ability to provide needed staff, scope of service deliver and experience with school-based settings. The eight selected vendors are Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care.
No single company is expected to be able to provide all the school psychological services to cover the district’s needs. For this reason, it was recommended that the top eight (8) vendors selected through the RFP process be approved.
Financial impact: The contract amount from the general budget will be $500,000 (Charge code: 100.1000.530000.00011.7380.2021.8010.094.0000) The financial impact is contingent upon the number of school psychologists or the number of comprehensive evaluations provided through the contracted agency.
Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678.676.1079
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678.676.1809
Mrs. Kimberly Franklin, Senior Coordinator Psychological Services, Division of Student Services 678.676.2222
Effective: April 2025 - April 2026
Status: Attorney Approval will be provided for each contract once the RFP is initially approved by the Board of Education
February 4, 2025 Page 1 of 3
RE: Award Recommendation Letter – RFP 25-606 School Psychological Services
Greetings,
RFP 25-606, School Psychological Services was formally processed through the Purchasing Department at
your request. Response(s) to the solicitation were received in the Purchasing Department on January 23,
2025.
Nineteen (19) proposals were reviewed and eighteen (18) deemed responsive to the requirements of the
solicitation. Please find attached the responsive proposals and the Abstract Sheet, which is the record of
the public opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 3
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Sierra_McGhee-Adams@dekalbschoolsga.org .
Stellar Therapy Services
_______________________________
Recommended Award Vendor #1
________________________________
April 21, 2025
Anticipated BOE Presentation Date
The Stepping Stones Group LLC
_______________________________
3/11/2025 Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
Quantum Health Professionals
_______________________________
Recommended Award Vendor #3
Presence Learning, Inc.
_______________________________
Recommended Award Vendor #4
Horizons Psychological Assessment Center
_______________________________
Recommended Award Vendor #5
Comprehensive Psycho-Educational Assessment Agency
_______________________________
Recommended Award Vendor #6
_______________________________
Psyched About School Behavior & Educational Consulting, LLC
Recommended Award Vendor #7
_______________________________
SHC Services, Inc. dba Supplemental Health Care
Recommended Award Vendor #8
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 3 of 3
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
Attachment – Proposal(s)
c: Norman Sauce
Kimberly Franklin
Weyman Christopher
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org