Agenda Item
iii. Contract ~ Cooperative Agreement-Sourcewell RFP#010521 ~ Play Power Inc. ~ General Contractor Services ~ Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Supplement Services Contract (Not to exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DeKalb County School District (“DCSD”) use of the Cooperative Agreement with PlayPower Inc. as a provider of General Contractor Services for Playground Equipment Repairs, Replacements and Outdoor Equipment Installation Services on an as needed basis for a not to exceed amount of $500,000.
Why: Approval of the use of the Cooperative Agreement through Sourcewell with PlayPower Inc. will allow for playground equipment repairs, replacements, and outdoor equipment installation services districtwide, leveraging the buying power of Cooperative Agreements resulting in increased economies of scale and efficiencies regarding reduced construction cost and administrative oversight.
The approval of this award meets:
Strategic Goal Area 1. Student Academic Success with Equity and Access
Strategic Goal Area 2. School, Family and Community Engagement, and
Strategic Goal Area 6. Organizational Excellence
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 010521 with Playpower, Inc. to perform playground equipment repairs, replacements, and outdoor equipment installation services district wide. Services will be performed by PlayPower Inc. on an as-needed basis during the 2025 calendar year.
Sourcewell Solicitation Number: RFP #010521 contract permits the construction of playgrounds for K-12 educational uses. Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor (PlayPower, Inc.) was awarded a contract. PlayPower, inc. is the exclusive distributor of PlayPower, Inc. in the State of Georgia.
This recommendation is based on the review and evaluation of the price quote provided by the Sourcewell contract regulations. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
PlayPower Inc. (local) is located at 8014 Cumming Hwy. Suite 403 #313, Canton, GA 30115.
Sourcewell is located at 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479
Financial impact: The total contract amount for the district-wide playground equipment repairs, replacements, and outdoor equipment installation services to a not to exceed amount of $500,000 will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000
MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Capital Improvements & Facilities, Division of Operations, 678.676.1397
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
DocuSign Envelope ID: B2032579-9E24-4B50-BB1E-851252C5A9CD
CONTRACT EXTENSION
Contract Number: #010521-LTS
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and
PlayPower, Inc. (Vendor) 11515 Vanstory Drive, Huntersville, NC 28078 have entered into
Contract #010521-LTS for the procurement of Playground and Water Play Equipment with
Related Accessories and Services. The Contract has an expiration date of February 17, 2025, but
the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor,
Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract
listed above for an additional period, with a new Contract expiration date of February 17, 2026.
All other terms and conditions of the Contract remain in full force and effect.
Sourcewell PlayPower, Inc.
By: __________________________ By: __________________________
Jeremy Schwartz W. Todd Brinker
Title: Chief Procurement Officer Title:
9/23/2023 | 10:52 AM CDT 9/25/2023 | 4:14 PM CDT
Date: ________________________ Date: ________________________
Rev. 7/2022 1