Agenda Item
ii. E-SPLOST V Project ~ Change Order Request ~ Evergreen Construction ~ #360-35 DeKalb High School of Technology ~ South Major Building Systems Replacement ~ Change Order No. 4 ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $1,150,394)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 4 to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in an amount not-to-exceed $1,150,394.
A budget reallocation in the amount of $1,150,394.00 from Program Contingency to the Contractor cost code to fund Change Order No. 4.
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for the additional scope of work recommended by the project’s design and construction professionals and DCSD Operations staff to fulfill program wide initiatives. The additional scope and further needed improvements will enhance safety, security, and health of staff and students.
Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the award of General Contracting Services to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in the not-to-exceed amount of $9,972,000.
This Change Order No. 04 covers the approved additional scope for the DeKalb County School District requested items.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $1,150,394 for Evergreen Construction Change Order No. 4 will be allocated from the general contractor cost code (SP5FACCON.36035.GENCONTR) under the voter-approved E-SPLOST V program. A budget reallocation of $1,150,394 from program contingency is required to fund this Change Order No. 4.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
DeKalb High School of Technology – South
Major Building Systems Replacement
Change Order No. 4 – Additional Scope
Scope:
Approval of Change Order No. 4 for expanded scope of work for Owner requested
items to Evergreen Construction for DeKalb High School of Technology-South
Major Building Systems Replacement project to be funded by a Budget
Reallocation from Program Contingency to the General Contractor Construction Cost
Code. The Change Order No. 4 is in the not to exceed amount of $1,150,394.00.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by the Evergreen
Construction
Contract & Change Order History
Original Contract: $9,972,000.00
Change Order No. 1 - $94,617.00 – Supt. Approval – November 20, 2024
Change Order No. 2 – $80,330.00 – Supt. Approval – November 20, 2024
Change Order No. 3 - $ 684,789.00 – Board Approval – November 11, 2024
Potential Change Order No. 4 - $1,150,394.00
Total Revised Contract - $11,982,130.00
Background:
After the May 24, 2016, approval of the 2017 – 2022 E-SPLOST V referendum by
DeKalb County voters, the Board of Education approved an E-SPLOST V list of
projects on December 5, 2016, for $561 million to include various capital renewal,
renovations and classroom addition projects throughout the DCSD. The DeKalb High
School of Technology-South Major Building System Replacement project was
included in that list with an initial construction budget of $3,860,000.
A formal Request for Qualifications (RFQu)was issued on April 27, 2023. On
September 11, 2023, the Board of Education approved the E-SPLOST V budget
reallocation from Program Contingency, for General Contractor Services to
Evergreen Construction for the construction at DeKalb High School of Technology-
South in the amount of $6,787,500.
The approval of Change Order No. 4 is for Evergreen Construction to perform the
general contracting work as outlined by the proposal documents.
This agenda item requests the approval of Change Order No. 04 for the DeKalb
County School District requested items which will be funded by a budget
reallocation in the amount of $1,150,394.00 from Program Contingency for a total
project construction budget of $11,982,130. 00.