Agenda Item
i. Contract ~ Cooperative Agreement ~ Renewal ~ State of Georgia Maintenance, Repair and Operation Contract No. 99999-001-SPD0000181-001 ~ Grainger On Site ~ Renewal # 3 of 3 (Not to exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the contract between DeKalb County School District (“DCSD”) and Replacement Parts Company (W.W. Grainger) for services, in accordance with the State of Georgia Contract SWC 99999-001-SPD0000181-0001 not to exceed $10,000,000. This is contract renewal #3 of 3.
Why: Approval of the renewal of the contract will W.W. Grainger to continue providing an on-site storefront, which will include, but is not limited to, parts, personnel, services, and vehicles, to directly support the repair, maintenance, and servicing of DCSD facilities, buildings, and structures. By utilizing this agreement, DCSD will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company.
Furthermore, approval of this renewal will support the critical need to replace outdated, failing kitchen equipment that is over 20 years old. This investment is essential to ensure the continued safe and efficient operation of our school cafeterias.
The approval of this contract renewal meets Strategic Goal 6: Organizational Excellence.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Georgia Statewide Contract SWC 99999-001-SPD0000181-0001. This strategic framework for meets the district's ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff.
Additionally, there is a critical and urgent need to replace kitchen equipment district-wide due to the age and deterioration of many kitchen and cafeteria facilities. Numerous pieces of equipment currently in use are over 20 years old with necessary parts for these older models no longer manufactured or have been discontinued. These aging systems are no longer able to operate at optimal efficiency, and the cost of maintaining them is cost-prohibitive.
To address these issues, it is estimated that an investment of $5,000,000.00 will be required to replace the most deteriorated kitchen equipment throughout the District. This significant expenditure will enable the district to replace outdated stoves, ovens, refrigerators, dishwashers, and other essential kitchen appliances with modern, energy-efficient models.
This investment is essential not only for ensuring the continued safe and efficient operation of our school cafeterias but also for fostering a healthier and more productive environment for students. By investing in updated kitchen equipment, the district will be able to provide high-quality meals in a timely manner, supporting the well-being and success of students.
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
100.2600.561500.00011.7620.9990.8010.040.0000 (Under 5K per item)
100.2600.573000.00011.7620.9990.8010.040.0000 (Over 5K per Item)
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Maintenance, Repair, and Operations (MRO) Pricing Matrix
Categories Suppliers and Percentages Off Catalog Pricing
Category 1: Electrical Equipment
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Electrical Equipment 35% 19% 10% 50% 37% 25%
Motors and Accessories 35% 23% 10% 50% 41% 25%
Batteries and Flashlight 35% 15% 10% 50% 37% 25%
Category 2: HVAC
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
HVAC 30% 18% 17% 10% 20%
Air Filters 30% 15% 45% 10% 45%
Plumbing 30% 21% 17% 10% 25%
Category 3: Material Handling
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Material Handling: Movement, Storage and
27% 19% 50% 15% 20%
Materials Protection equipment
Category 4: Hardware
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Hardware 40% 12% 20% 25%
Lubricant and Adhesives 30% 12% 15% 25%
All Other Related Items 25% 5% 10% 25%
Category 5: Outdoor Gardening
Supplies and Equipmenrt Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Outdoor Gardening Supplies and
28% 13% 15% 15% 20%
Equipment
Category 6: Safety and Security
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Safety Equipment 30% 21% 25%
Security Equipment 30% 20% 25%
Category 7: Tools
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Pneumatic Tools 30% 15% 50% 12% 21%
Hand Tools 40% 22% 50% 10% 25%
Power Tools 25% 20% 50% 8% 20%
Welding and Soldering Tools 30% 13% 50% 10% 15%
Category 8: Cleaning
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools Lowe Electric Miller MSC
Chemical 38% 25% 25% 10% 50%
Non Chemical 25% 25% 25% 10% 50%