Agenda Item
i. Contract Renewal ~ ITB 22-18 ~ School Nutrition USDA Product Processing ~ Renewal #4 of 4 (Not to exceed $5,600,788 ~ SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for School Nutrition USDA Product Processing in the not -to- exceed amount of $5,600,788 for SY25-26 to the following processors:
Brookwood Farms, Inc.
Gold Creek Foods, LLC,
Goodman Food Products dba Don Lee Farms
Jennie O Turkey Store Sales, LLC dba Hormel Foods
JTM Provisions Co. Inc.,
Land O’ Lakes, Inc.,
Out of the Shell, LLC dba Yang’s 5th Taste
Tyson Prepared Foods
Why: Approval of the contract renewal ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Approval of the contract renewal for School Nutrition USDA Product Processing Strategic meets Goal Area 1: Student Academic Success with Equity and Access
Details: USDA allows recipient agencies, such as school districts, to contract with state-approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services (SNS) uses various USDA commodities for processing products, such as whole chicken processed into roasted chicken, natural American and mozzarella cheese processed into cheese sauce and coarse ground beef processed into beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting the use of raw products.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form) to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries.
These vendors met the assessment criteria. Therefore, SNS requests to renew ITB 22-18 for an additional year with the same terms and conditions as the original contract terms from July 1, 2025, through June 30, 2026.
Financial impact: Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,600,788 for SY 25-26.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Price Change Explanation
Price Change Explanation – Below is a chart showing the CPI Change retrieved from
https://www.bls.gov/ to support the product codes that have received a price increase for SY
25/26.
TYSON FOODS 2200 W. Don Tyson Parkway Springdale, Arkansas 72762
Tyson Foods, Inc.
2200 Don Tyson Parkway
Springdale, AR 72762
ph: (800) 248-9766
Request #: GA-2025-32896
Operator: Request Type: Commodity
Dekalb County Price Status: Provided
1701 Mountain Industrial Boulevard Shipment Type: Direct Shipment
Stone Mountain, GA 30083
ph: (678) 676-0285 Award Type: Line Item
fax: Issue Date: 11/15/2024
Bid Title: Opening Date: 11/22/2024
Request to Renew RFP #22-18 USDA Product Processing Bid Start Date: 7/1/2025
End Date: 6/30/2026
Print Date: 11/21/2024
Material No New Material No Description Pack Item # Qty Commercial PTV Commodity Type
69190 10000006919 AdvancePierre 100 Servings 5 0 $107.23/cs $50.57 Non-Substitutable
Fully Cooked 100154 - $56.66
Meatloaf with
Cheddar Cheese
and Topped with
Ketchup, 2.90 oz
693123 10000009860 AdvancePierre 143 Servings 2 3000 $193.69/cs $89.66 Non-Substitutable
Breaded Beef 100154 - $104.03
Patties, 3.35 oz
021879-0928 10218790928 Tyson Seasoned, 57 - 100 Servings LAO 0 $75.98/cs 100103D - $14.58 $47.51 Substitutable
Glazed, Mesquite 100103W - $13.89
& Smoke Flavored
ProPortion Bone-
In Chicken
026435-0928 10264350928 Tyson Glazed 80 - 128 Servings 9 0 $91.41/cs 100103D - $36.94 $54.47 Substitutable
Oven Roasted
Chicken
Drumsticks
026436-0928 10264360928 Tyson Mesquite 80 - 128 Servings 17 0 $91.59/cs 100103D - $37.11 $54.48 Substitutable
Glazed Chicken
Drumsticks
029494-0928 10294940928 Tyson Mega Minis, 149 Servings 15 0 $118.56/cs 100103W - $37.29 $81.27 Substitutable
FC WG Breaded
Waffle Flavored
Made With Whole
Muscle Chicken
Chunks, 0.54 oz
Created by Interflex BidAdvantage GA-2025-32896, Page 1 of 3
Material No New Material No Description Pack Item # Qty Commercial PTV Commodity Type
034696-0928 10346960928 Tyson Fully 71 - 88 Servings 22 0 $118.83/cs 100103W - $39.33 $79.50 Substitutable
Cooked, Oven
Roasted Glazed
Chicken Wings
070362-0928 10703620928 Tyson, Fully 121 Servings 13 0 $104.45/cs 100103W - $48.79 $55.66 Substitutable
Cooked,WG
Breaded Golden
Crispy Made With
Whole Muscle
Boneless Chicken
Wings, 0.79 oz.
070378-0928 10703780928 Tyson Fully 159 Servings 11 0 $75.05/cs 100103D - $11.00 $52.14 Substitutable
Cooked, Whole 100103W - $11.91
Grain Breaded Hot
'N Spicy Popcorn
Chicken, 0.27 oz
666000-0928 16660000928 Tyson Fully 57 - 100 Servings 10 0 $94.38/cs 100103D - $13.88 $59.67 Substitutable
Cooked, Whole 100103W - $20.83
Grain Breaded
Traditional
ProPortion Bone-
In Chicken
666010-0928 16660100928 Tyson Fully 72 - 113 Servings 16 0 $95.05/cs 100103D - $35.35 $59.70 Substitutable
Cooked, Whole
Grain Breaded
Traditional
Drumsticks
Notes & Comments:
Terms & Conditions:
COMMERCIAL: Total Product Cost before USDA discount.
PTV: (Pass-Thru-Value) Dollar value of USDA donated food per case.
PROCESSING FEE (COMMODITY): USDA Commodity Fee-For-Service Pricing. Valid only on sales reported and validated via K12 Foodservice.
NOI PROCESS:
Distributors must billback against the commercial bid pricing. The distributor will be credited on a separate payment for the PTV after the distributor draws down the recipient agency's commodity balance
via K12 Foodservice.
NON-SUBSTITUTABLE CODES: "CLOSED SKU NOI"
Non-Substitutable Codes: 100154 Beef Coarse Ground; 100155 Beef Fresh Combo, and 100193 Pork, will be available only via pass through method of Fee-For-Service or Closed SKU NOI. No
COMMERCIAL sales for these commodities.
Per USDA Memo FD-007: Processing (Revised) - For end products produced from non-substitutable donated foods, the processor must assign end products a unique shop keeping unit (SKU) or other
identifier to prevent commingling or slotting with similar commercial products, which do not meet USDA's specifications, substitution, and grading requirements, at the distributor facility. These closed SKU
non-substitutable end products must only be sold to eligible SFAs. The processor must also provide the distributor with the gross price of the end product, and the value of the donated food used to
produce the end product for each SKU. The processor should also notify SFAs that end products have shipped to the distributor, so that they can begin drawing down the inventory.
Our products are packed based on the average number of servings. The average servings per case is calculated and checked for compliance for every production shift (eight hours). The average servings
per case, as set forth on the EPDS, meets FNS guidelines. The serving price has been calculated using the average number of servings. While the number of servings in each individual case could vary,
the per serving price in this bid has been calculated to accurately reflect the per serving price over the school year.
Billback with proof of delivery. The Distribution Company is responsible for offering the appropriate product code to the Operator. This quote from Tyson Sales and Distribution, Inc. (Tyson) replaces and
supersedes any quote previously provided to the Distribution Company for the Bid Title and Operator between the start and end dates above (including any overlapping time period). Placing any orders for
Created by Interflex BidAdvantage GA-2025-32896, Page 2 of 3
the above products for the described Bid Title and Operator between the start and end dates above (including any overlapping time periods) constitutes acceptance of the pricing in this quote.
This quote is not a guaranty of availability of products. Tyson shall be liable for providing specified or comparable products only when Tyson executes an agreement with agreed upon volumes or provides
written acceptance of an order. When aggregate purchase volumes have been agreed upon, Purchaser may not increase or decrease proportional product draw +/- five percent (5%) of the agreed upon
volume without written acceptance by Tyson.
Tyson retains the right to adjust prices and to add, delete or substitute comparable products upon advance written notice.
Please note that Tyson offers an array of Marketing Resources, Recipes Ideas and offers over 50 products qualifying for Cool School Cafe points. More information is available at:
https://www.tysonfoodservice.com/your-channel/k-12.
Except to the extent inconsistent with the terms herein, all products are sold pursuant to Tysons Terms & Conditions of Sale in place at the time of order acceptance, which are incorporated herein by
reference and are available at: https://www.tysonfoods.com/terms-conditions-sale.
Contact:
Tyson Foods, Inc. Bid Department CP576 2200 Don Tyson Parkway
Springdale, AR 72762
Tel: 800-643-3410 Fax: 479-203-4246
Confidentiality Clause: All information contained in this document that has been provided to the requesting party (you) by Tyson or its affiliates (collectively Tyson) is confidential and proprietary
information of Tyson and may also be a trade secret, and are legally protected interests of Tyson. You are hereby advised, and you agree, that you, your officers, agents, and employees are responsible
for maintaining the confidentiality of Tysons information and shall not divulge it to anyone in any format or manner without the prior express written permission of Tyson.
Created by Interflex BidAdvantage GA-2025-32896, Page 3 of 3
Tyson Foods, Inc.
2200 Don Tyson Parkway
Springdale, AR 72762
ph: (800) 248-9766
Request #: GA-2025-32897
Operator: Request Type: Commercial
Dekalb County Price Status: Provided
1701 Mountain Industrial Boulevard Shipment Type: Direct Shipment
Stone Mountain, GA 30083
ph: (678) 676-0285 Award Type: Line Item
fax: Issue Date: 11/15/2024
Bid Title: Opening Date: 11/22/2024
Bid No. 22-18, USDA Product Processing 25-26 renewal Start Date: 7/1/2025
End Date: 6/30/2026
Print Date: 11/21/2024
Material No New Material No Description Pack Item # Qty Commercial
68190 10000036919 AdvancePierre Fully Cooked Meatloaf 100 Servings 5 0 $95.21/cs
with Cheddar Cheese and Topped with
Ketchup, 2.90 oz
68035 10000068131 AdvancePierre Breaded Country Fried 85 Servings 2 0 $107.82/cs
Beef Steaks, 3.80 oz
68180 10000068180 AdvancePierre Fully Cooked Flame 170 Servings LAO 0 $145.97/cs
Grilled Halal Certified Beef Burger, 2
oz
Notes & Comments:
Terms & Conditions:
Our products are packed based on the average number of servings. The average servings per case is calculated and checked for compliance for every production shift (eight hours). The average servings
per case, as set forth on the EPDS, meets FNS guidelines. The serving price has been calculated using the average number of servings. While the number of servings in each individual case could vary,
the per serving price in this bid has been calculated to accurately reflect the per serving price over the school year.
Billback with proof of delivery. The Distribution Company is responsible for offering the appropriate product code to the Operator. This quote from Tyson Sales and Distribution, Inc. (Tyson) replaces and
supersedes any quote previously provided to the Distribution Company for the Bid Title and Operator between the start and end dates above (including any overlapping time period). Placing any orders for
the above products for the described Bid Title and Operator between the start and end dates above (including any overlapping time periods) constitutes acceptance of the pricing in this quote.
This quote is not a guaranty of availability of products. Tyson shall be liable for providing specified or comparable products only when Tyson executes an agreement with agreed upon volumes or provides
written acceptance of an order. When aggregate purchase volumes have been agreed upon, Purchaser may not increase or decrease proportional product draw +/- five percent (5%) of the agreed upon
volume without written acceptance by Tyson.
Tyson retains the right to adjust prices and to add, delete or substitute comparable products upon advance written notice.
Please note that Tyson offers an array of Marketing Resources, Recipes Ideas and offers over 50 products qualifying for Cool School Cafe points. More information is available at:
https://www.tysonfoodservice.com/your-channel/k-12.
Created by Interflex BidAdvantage GA-2025-32897, Page 1 of 2
Except to the extent inconsistent with the terms herein, all products are sold pursuant to Tysons Terms & Conditions of Sale in place at the time of order acceptance, which are incorporated herein by
reference and are available at: https://www.tysonfoods.com/terms-conditions-sale.
Contact:
Tyson Foods, Inc. Bid Department CP576 2200 Don Tyson Parkway
Springdale, AR 72762
Tel: 800-643-3410 Fax: 479-203-4246
Confidentiality Clause: All information contained in this document that has been provided to the requesting party (you) by Tyson or its affiliates (collectively Tyson) is confidential and proprietary
information of Tyson and may also be a trade secret, and are legally protected interests of Tyson. You are hereby advised, and you agree, that you, your officers, agents, and employees are responsible
for maintaining the confidentiality of Tysons information and shall not divulge it to anyone in any format or manner without the prior express written permission of Tyson.
Created by Interflex BidAdvantage GA-2025-32897, Page 2 of 2