Agenda Item
i. Contract Award ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract Award for RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Why: Approval of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service.
Details: A Request for Proposals (RFP) was issued on October 10, 2024. Eleven (11) proposals were received and were reviewed by the District’s Purchasing Department. Eleven (11) firms were deemed responsive and evaluated by the selection committee. All eleven (11) were selected, and this recommendation is based on the evaluations.
This recommendation is based on the review and evaluation of the eleven (11) responsive proposals received:The following list will be responsible for the Charter Bus Services as set forth in the RFP documents.
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company, ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Financial impact: Purchase of services is paid for by the local school or department utilizing the service and will be paid from multiple charge codes.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
December 4, 2024 Page 1 of 2
RE: Award Recommendation Letter – RFP 25-472 Charter Bus Services
Mr. Erik Hofstetter,
RFP 25-472 Charter Bus Services was formally processed through the Purchasing Department at your
request. Response(s) to the solicitation were received in the Purchasing Department on November 5,
2024.
Eleven (11) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of Education item
documentation so that we can later match the resulting Superintendent’s award directive to your
solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Ms. Lakesia Watkins at lakesia_watkins@dekalbschoolsga.org .
_______________________________
Recommended Award Vendor #1
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
Attachment – Proposal(s)
c: Mr. Bernando Brown
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org