Agenda Item
ii. E-SPLOST V Project ~ Change Order Request ~ Evergreen Construction ~ #360-35 DeKalb High School of Technology ~ South Major Building Systems Replacement ~ Change Order No. 4 ~ Owner Requested Items and Unforeseen Conditions (Not to exceed $1,150,394)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 4 to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in an amount not-to-exceed $1,150,394.
A budget reallocation in the amount of $1,150,394.00 from Program Contingency to the Contractor cost code to fund Change Order No. 4.
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for the additional scope of work recommended by the project’s design and construction professionals and DCSD Operations staff to fulfill program wide initiatives. The additional scope and further needed improvements will enhance safety, security, and health of staff and students.
Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the award of General Contracting Services to Evergreen Construction for the DeKalb High School of Technology-South Major Building Systems Replacement project in the not-to-exceed amount of $9,972,000.
This Change Order No. 04 covers the approved additional scope for the DeKalb County School District requested items.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $1,150,394 for Evergreen Construction Change Order No. 4 will be allocated from the general contractor cost code (SP5FACCON.36035.GENCONTR) under the voter-approved E-SPLOST V program. A budget reallocation of $1,150,394 from program contingency is required to fund this Change Order No. 4.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval and Fully Executed Documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval Request_ - Change Order ________
(e.g., contract review, policy matter, etc.)
Date of request: ___3/19/2025_______________ Due Date: __3/24/2025__________3 to 5 business
days)
Background information/Detail: E-SPLOST V Project -Change Order Request - Evergreen
Construction -#360-35 DeKalb High School of Technology-South Major Building Systems
Replacement – Change Order No. 4 - Owner Requested Items and Unforeseen Conditions –
Not to Exceed $1,150,394.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Change order does not include the backup cost estimates generally included
Comments: ____________________________________________________________________________
with change order submissions. Recommend adding those supporting documents.
______________________________________________________________________________________