Agenda Item
i. Service Agreements ~ Independent Contractor Agreements (ICA) ~ Various Services ~ Alliance Fire Protection Services, Inc., BaseSix Systems, LLC, City Demolition and Abatement, Darling Ingredients, Inc., Electronic Maintenance Associates, Inc., Johnson Controls Fire Protection, Overhead Door Company of Atlanta, Section 10, Inc., Strategic Environmental Solutions, LLC (Not to exceed $820,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) that exceed $50,000 with a total contract value not-to-exceed $820,000.
Alliance Fire Protection Services, Inc., ($95,000)
BaseSix Systems, LLC. ($90,000)
City Demolition and Abatement ($90,000)
Darling Ingredients, Inc. ($95,000)
Electronic Maintenance Associates, Inc ($85,000)
Johnson Controls Fire Protection ($80,000)
Overhead Door Company of Atlanta (95,000)
Section 10, Inc. ($95,000)
Strategic Environmental Solutions ($95,000)
Why: This request is to approve the above listed ICA’s to perform various services to support the Facilities/Maintenance Department through June 2026.
Approval of the Independent Contractor Agreement meets Strategic Goal Area 6: Organizational Excellence
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution)
The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $820,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval, effective July 1, 2025
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Service Agreement – Various Vendors
Independent Contractor Agreement
Scope:
Approval of Independent Contractor Agreements for Alliance Fire Protection
Services, Inc., BaseSix Systems, LLC, City Demolition and Abatement,
Darling Ingredients, Inc., Electronic Maintenance Associates, Inc., Johnson
Controls Fire Protection, Overhead Door Company of Atlanta, Section 10,
Inc., Strategic Environmental Solutions, LLC BaseSix Systems, LLC -to
provide as-needed services districtwide as specified in the Independent Contractor
Agreement Section B. Services.
Contract Term
The Agenda Item requests service effective July 1, 2025, through June 30, 2026.
Background
On October 18, 2021, the Board of Education approved the revision of Board Policy
DJE (IV). Required Levels of Approval (Section A) to include and specifically address
Independent Contractor Agreements -to require Board approval for any Independent
Contractor Agreements with a total cost of $50,000.00 or more.
Vendor Selection
Vendor Selection is based on Board Policy as follows:
Purchasing DJE III(C)(3) – Competitive Selection of Vendors for Non-Capital
Projects - Purchases or contracts totaling $5,000+ shall require at least 2
written quotes and selected based on objective criteria (performance and
execution)
Approval is sought for the following vendors under this Board policy:
• Alliance Fire Protection Services, Inc. ($95,000) - Repair Fire Alarm Systems
District Wide
• BaseSix Systems, LLC. ($90,000) - Service and Repair of notifier Alarm
Systems District Wide
• City Demolition and Abatement ($90,000) - Demolition and Abatement of
Buildings
• Darling Ingredients, Inc. ($95,000) - Plumbing, Drain and Sewer Cleaning:
Septic Tanks and Systems District Wide
• Electronic Maintenance Associates, Inc ($85,000) - Services, install and
replace variable frequency drives
• Johnson Controls Fire Protection ($80,000) - Repairs and Service Fire Alarm
Equipment District Wide
• Overhead Door Company of Atlanta (95,000) - Repairs all types of doors
District Wide (Roll up, Standard)
• Section 10, Inc. ($95,000) - Replacing and Removal of Restroom Partitions
District Wide
• Strategic Environmental Solutions ($95,000) -Industrial hygiene consulting
services (Including Inspections and sampling for EPA & OSHA compliance)