Agenda Item
i. Contract Award ~ RFP 25-472 ~ Charter Bus Services ~ Atlantic Transportation & Coaches LLC, Coast to Coast Tours, LLC, Cooper Global, Eagle Christian Tours, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., MTI Bus Company, R & W Motorcoach, Samson Tours, Inc., and William Charters & Tours, LLC
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract Award for RFP 25-472 for the following Charter Bus Services:
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Why: Approval of this contract will allow the DeKalb County School District (“DCSD”) to continue providing services that require travel outside of the 75-mile radius limitation of the DCSD Transportation Department for student activities and to ensure continued coverage for student transportation service.
Details: A Request for Proposals (RFP) was issued on October 10, 2024. Eleven (11) proposals were received and were reviewed by the District’s Purchasing Department. Eleven (11) firms were deemed responsive and evaluated by the selection committee. All eleven (11) were selected, and this recommendation is based on the evaluations.
This recommendation is based on the review and evaluation of the eleven (11) responsive proposals received:The following list will be responsible for the Charter Bus Services as set forth in the RFP documents.
Atlantic Transportation & Coaches LLC ● Coast to Coast Tours, LLC
Cooper Global ● Eagle Christian Tours
Friendship Tours, LLC ● Georgia Coach Lines, Inc.
MTI Bus Company, ● Samson Tours, Inc.
R & W Motorcoach
William Charters & Tours, LLC
Allstate Tours, LLC dba Elite Tours of Atlanta
Financial impact: Purchase of services is paid for by the local school or department utilizing the service and will be paid from multiple charge codes.
Contact: Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447,
Raymond Stanley, Executive Director of Fleet and Transportation, Division of Operations, 678-898-8055
Effective: Upon Board Approval and a Fully Executed Contract
Status: Approved by the Office of Legal Affairs
Outlook
[EXTERNAL]Fiscal Year 25 | Approved for Legal Sufficiency | RFP 25-472 Legal Sufficiency Approval
Required
From Doc Express <notifications@docexpress.com>
Date Wed 10/23/2024 5:42 PM
To Lakesia Watkins (Division Of Finance) <Lakesia_Watkins@dekalbschoolsga.org>
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Fiscal Year 25
Purchasing Contract Requests 1
RFP 25-472 Legal Sufficiency Approval Required - 10/23/2024 05:42 PM EDT - Approved for
Legal Sufficiency
Dekalb County School District - Eric Hilton
Due on 10/10/2024 (Overdue)
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