Agenda Item
a. RFP 25-606 for School Psychological Services (Not to exceed $500,000)
Summary: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1077
Request: It is requested that the Board of Education approve the award for RFP 25-606 for School Psychological services to Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care as the most responsive and responsible bidders to provide school psychological services for more than $50,000 per vendor but not to exceed $500,000.
Why: The Division of Student Services is seeking qualified service providers certified in Georgia to deliver supplemental school psychological services. There are currently 53 DeKalb County School District (DCSD) school psychologists and 30 vacancies. School psychologists administer comprehensive psychological evaluations to students suspected of having a disability as a determining factor in eligibility for special education services. School psychologists also provide individual and small group counseling targeting certain students. School psychologists are actively involved in student-based meetings such as the Multi-Tiered System of Supports (MTSS) Tier 3, Section 504, and Special Education Eligibility where they assist with the identification of research-based interventions and review the collection of data to decide on the next steps for students. Additional resources are needed to support school psychological services especially when absences are present due to family and medical leave or resignations. The primary goals of this request involve conducting comprehensive psychological evaluations and providing interim coverage for staff absences or vacancies. These services will enhance DeKalb County School District’s (DCSD’s) current efforts by complementing the work of its full-time school psychologists.
Details: The Request for Proposals (RFP) 25-606 was issued on December 19, 2024. The approved DCSD RFP process was followed. Eight (8) of the eighteen (18) vendors who responded were selected based on the following criteria: ability to provide needed staff, scope of service deliver and experience with school-based settings. The eight selected vendors are Stellar Therapy Services, The Stepping Stones Group LLC, Quantum Health Professionals dba Quantum Education Professionals, Presence Learning, Inc., Horizons Psychological Assessment Center, Comprehensive Psycho-Educational Assessment Agency, Psyched About School Behavior & Educational Consulting, LLC, and SCH Services, Inc. dba Supplemental Health Care.
No single company is expected to be able to provide all the school psychological services to cover the district’s needs. For this reason, it was recommended that the top eight (8) vendors selected through the RFP process be approved.
Financial impact: The contract amount from the general budget will be $500,000 (Charge code: 100.1000.530000.00011.7380.2021.8010.094.0000) The financial impact is contingent upon the number of school psychologists or the number of comprehensive evaluations provided through the contracted agency.
Contact: Dr. Norman C. Sauce, III, Chief of Student Services, Division of Student Services, 678.676.1079
Mrs. Kiana King, Executive Director, Exceptional Education, Division of Student Services, 678.676.1809
Mrs. Kimberly Franklin, Senior Coordinator Psychological Services, Division of Student Services 678.676.2222
Effective: April 2025 - April 2026
Status: Attorney Approval will be provided for each contract once the RFP is initially approved by the Board of Education
February 4, 2025
RE: Sourcing Efforts Letter – RFP 25-606 School Psychological Services
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 25-606 School Psychological Services.
The Purchasing Department’s efforts include the website on December 19, 2024.
1) RFP 25-606 was posted to IonWave on December 19, 2024.
2) RFP 25-606 was advertised in the Champion Newspaper on December 19, 2024, and December
26, 2024.
3) Electronic notification sent to 57 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 1169 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 172 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Nineteen (19) proposals were reviewed and eighteen (18) deemed responsive to the requirements of
the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\sma
c: Norman Sauce
Kimberly Franklin
Erin Broyard-Baptiste
Deborah Mitchell
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org