Agenda Item
i. Contract Renewal ~ ITB 22-18 ~ School Nutrition USDA Product Processing ~ Renewal #4 of 4 (Not to exceed $5,600,788 ~ SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for School Nutrition USDA Product Processing in the not -to- exceed amount of $5,600,788 for SY25-26 to the following processors:
Brookwood Farms, Inc.
Gold Creek Foods, LLC,
Goodman Food Products dba Don Lee Farms
Jennie O Turkey Store Sales, LLC dba Hormel Foods
JTM Provisions Co. Inc.,
Land O’ Lakes, Inc.,
Out of the Shell, LLC dba Yang’s 5th Taste
Tyson Prepared Foods
Why: Approval of the contract renewal ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Approval of the contract renewal for School Nutrition USDA Product Processing Strategic meets Goal Area 1: Student Academic Success with Equity and Access
Details: USDA allows recipient agencies, such as school districts, to contract with state-approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services (SNS) uses various USDA commodities for processing products, such as whole chicken processed into roasted chicken, natural American and mozzarella cheese processed into cheese sauce and coarse ground beef processed into beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting the use of raw products.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form) to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries.
These vendors met the assessment criteria. Therefore, SNS requests to renew ITB 22-18 for an additional year with the same terms and conditions as the original contract terms from July 1, 2025, through June 30, 2026.
Financial impact: Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,600,788 for SY 25-26.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Land O’Lakes, Inc.
4001 LEXINGTON AVE. N., ARDEN HILLS, MINNESOTA
Mailing Address: P.O. Box 64101, St. Paul, MN 55164-0101 Dairy Foods
Telephone: (651) 481-2222
11/22/24
Dear Land O’Lakes Valued Customer,
Due to changing market conditions since the last contract renewal, Land O’Lakes will be implementing a
price increase for Dekalb County that is reflective of today’s market conditions.
Over the last 12 months (<month year – month year) the Consumer Price Index: Meals Away from Home
has increased +3.8%.
Reflective of conditions observed in the general producer and manufacturing marketplace and at Land
O’Lakes, an average price increase of 2.4% (varies by item) is to be implemented effective July 1st, 2025.
Sincerely,
Camille Tobin
K-12 Business Analyst
Land O’Lakes
Dekalb County
4001 Lexington Ave. N. 1780 Montreal Road
Arden Hills, MN 55126-2998 Tucker, GA 30084
GA-24664
Generated For Dekalb County Opportunity Number Bid 22-18 Award Period 07/01/2025 - 06/30/2026
Report Number 30212 Shipment Method Direct, Distributor Submission Deadline 11/22/2024 12:00 AM
Generated On 12/05/2024 03:57 PM Award Type Line Item Open Date
Date/time values are shown in the Central time zone Opportunity Status Pricing Completed Submitted On N/A
Net
Number Product Pack Size Wt1 Servings1 Option2 PTV1 Price/Case
140/3.00
39911 Ultimate Cheddar™ Cheese Dip Cups 26.25 140 C-Direct $78.17
oz
DD $60.41
6/106.00
39945 Ultimate Yellow™ Cheese Sauce 39.75 212 C-Direct $68.91
oz
DD $42.02
6/106.00
39947 Ultimate Creamy White™ Cheese Sauce 39.75 212 NOI $29.04 $78.95
oz
C-Direct $78.95
C-
$78.95
Distributor
DD $49.91
200/1.00
44113 RF Mild Cheddar Cheese Cubes 12.50 200 C-Direct $61.87
oz
DD $36.98
44224 RF Mild Cheddar Readi-Pac® Cheese Slices 8/1.50 lbs 12.00 192 NOI $23.90 $44.74
C-Direct $44.74
C-
$44.74
Distributor
DD $20.84
44238 Pepper Jack Readi-Pac® Cheese Slices 8/1.50 lbs 12.00 192 NOI $23.90 $44.74
Generated by: Camille Tobin || CKTobin@landolakes.com || Phone Not Provided 1 of 2
Dekalb County
Net
Number Product Pack Size Wt1 Servings1 Option2 PTV1 Price/Case
C-Direct $44.74
C-
$44.74
Distributor
DD $20.84
50% Reduced Sodium, 50% Reduced Fat Process Yellow American Cheese Slices 4 - 5Lb 160 slice
46018 4/5.00 lbs 20.00 320 C-Direct $47.05
count
DD $25.54
1Per Case
2Options: C-Direct: Commercial - Direct, DD: Direct Discount, NOI: Net Off Invoice, C-Distributor: Commercial - Distributor
3Commercial to Commodity Discount per Case
Terms & Conditions
• Minimum Delivery for distributors is 5,000 pounds per invoice (NOT per order/shipment). • Minimum Delivery for direct-ship schools is 5,000 pounds per invoice (NOT per order/shipment). •
Dry and cooler items ship and invoice separately from frozen items. • Bids/quotes do not pyramid with any other programs. • Pricing applies only to the operator stated on bid/quote. • Must
notify of award to activate bid/quote. • Land O’Lakes will honor bid pricing on purchases through redistributors. Requests for reimbursement must be submitted in the form of a bill back (no
deductions will be allowed through redistributors). Amount of bill back must not exceed the difference between Land O’Lakes’ price list and the bid price. Land O’Lakes will not reimburse any
additional charges associated with purchasing through redistribution.
COMMERCIAL PRICING •• Land O’Lakes pricing for all K-12 products identified on this bid submission is subject to change with 30-day notification for the duration of the bid contract period
as identified. Land O’Lakes reserves the right to adjust pricing based upon market conditions.
NET OFF INVOICE PRICING •• The Net Off Invoice pricing provided is the GROSS PRICE. Please subtract the Pass Thru Value to arrive at the NET CASE PRICE. •• Distributors are only
eligible to deduct for the Pass Thru Value for schools that have a commodity balance with Land O Lakes. Once the commodity balance is depleted, the school should be invoiced at the
commercial price.
Generated by: Camille Tobin || CKTobin@landolakes.com || Phone Not Provided 2 of 2