Agenda Item
i. Contract ~ Cooperative Agreement ~ Renewal ~ State of Georgia Maintenance, Repair and Operation Contract No. 99999-001-SPD0000181-001 ~ Grainger On Site ~ Renewal # 3 of 3 (Not to exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the renewal of the contract between DeKalb County School District (“DCSD”) and Replacement Parts Company (W.W. Grainger) for services, in accordance with the State of Georgia Contract SWC 99999-001-SPD0000181-0001 not to exceed $10,000,000. This is contract renewal #3 of 3.
Why: Approval of the renewal of the contract will W.W. Grainger to continue providing an on-site storefront, which will include, but is not limited to, parts, personnel, services, and vehicles, to directly support the repair, maintenance, and servicing of DCSD facilities, buildings, and structures. By utilizing this agreement, DCSD will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company.
Furthermore, approval of this renewal will support the critical need to replace outdated, failing kitchen equipment that is over 20 years old. This investment is essential to ensure the continued safe and efficient operation of our school cafeterias.
The approval of this contract renewal meets Strategic Goal 6: Organizational Excellence.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Georgia Statewide Contract SWC 99999-001-SPD0000181-0001. This strategic framework for meets the district's ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff.
Additionally, there is a critical and urgent need to replace kitchen equipment district-wide due to the age and deterioration of many kitchen and cafeteria facilities. Numerous pieces of equipment currently in use are over 20 years old with necessary parts for these older models no longer manufactured or have been discontinued. These aging systems are no longer able to operate at optimal efficiency, and the cost of maintaining them is cost-prohibitive.
To address these issues, it is estimated that an investment of $5,000,000.00 will be required to replace the most deteriorated kitchen equipment throughout the District. This significant expenditure will enable the district to replace outdated stoves, ovens, refrigerators, dishwashers, and other essential kitchen appliances with modern, energy-efficient models.
This investment is essential not only for ensuring the continued safe and efficient operation of our school cafeterias but also for fostering a healthier and more productive environment for students. By investing in updated kitchen equipment, the district will be able to provide high-quality meals in a timely manner, supporting the well-being and success of students.
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
100.2600.561500.00011.7620.9990.8010.040.0000 (Under 5K per item)
100.2600.573000.00011.7620.9990.8010.040.0000 (Over 5K per Item)
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Statewide Contract Information Sheet
Statewide Contract Number 99999-001-SPD0000181
Name of
MAINTENANCE REPAIR AND OPERATIONS
Contract
Effective Date APRIL 1, 2021 Expiration Date MARCH 31, 2026
Contract Table of Contents
Suppliers Contract
NINE (9) Convenience
Awarded Information:
Contract Information for Supplier Page Number
Supplier Information Sheet: Grainger 2
Additional Contract Information
Contract Renewals/ Extensions/ Changes 3
Comprehensive NIGP List “NIGPCODESMROv2.pdf” 4
DOAS Contact Information 4
Revised 07/13/11 SPD-CP032
Vendor Information Sheet
Contract Information
Statewide Contract Number 99999-001-SPD0000181-0001
PeopleSoft Vendor Number 0000008245
Vendor Name & Address
GRAINGER
1721 Marietta Blvd. NW
Atlanta, GA 30318
AWARDED CATEGORY: ALL 8 CATEGORIES
Contract Administrator:
Melissa Turner
melissa.turner@grainger.com
(850)261-6288
Contact Details
Orders may be placed via Team Georgia Marketplace. Select
Ordering Information the Supplier APP on the TGM Home Page. This contract
is for products only. Services are not included.
REMIT TO ADDRESS
Grainger
Remitting Information Department 800302515
Palatine, IL 60038
Electrical 19% (Motors & Accessories 23%, Batteries &
Flashlights 15%) HVAC -18% (Air Filters 15%, Plumbing
21%)
Material Handing - 19%
Hardware 12%, (Lubricants & Adhesives 12%, All Other
Discounts Hardware Related Items 5%,)
Outdoor Garden & Supplies – 13%
Safety - 21%, Security 20%
Tools - (Pneumatic 15%, Hand Tools 22%, Power Tools
20%, Welding & Soldering 13%)
Cleaning – Chemical 25% and Non- Chemical 25%.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Vendor will accept Purchase Orders and Purchasing
Acceptable payment method Cards under this statewide contract as permitted by
current policies governing the Purchasing Card
program.
A
Revised 07/13/11 SPD-CP032
ChangesI RenewalsI Extensions
Base Term: April 1, 2021 thru March 31, 2023
Renewal#1 Contract Amendment #1 April 1, 2023 thru March 31, 2024
Renewal#2 Contract Amendment#2 April 1, 2024 thru March 31, 2025
Renewal#3 Contract Amendment#4 April 1, 2025 thru March 31, 2026
Extension #2
Contract has been extended through
Extension #3
Contract has been extended through
Extension #4
Contract has been extended through
Revised 07/13/11 SPD-CP032
Comprehensive NIGP List
A comprehensive list of NIGP Codes has been uploaded to the contract
in TGM as a separate document. Please refer to the document named
“NIGPCODESMROv2.pdf”
DOAS Contact Information
Donnie Treadway
Contract Management Specialist
donnie.treadway@doas.ga.gov
(404) 463-0824
For Team Georgia Marketplace questions
Procurement Help Desk
(404) 657-6000
procurementhelp@doas.ga.gov
Additional Ordering Instructions
Items listed on the supplier's website grainger.com may be ordered as long as
they fall into the awarded categories above. Orders may be submitted via email to
customersupport@grainger.com or to kendra.morman@grainger.com or via fax
at 319-363-3982
Revised 07/13/11 SPD-CP032