Agenda Item
iii. E-SPLOST VI Project ~ Guaranteed Maximum Price, Budget Reallocation, and Amendment Request ~ #10136 ~ New Sequoyah Middle and High School Replacement ~ The Gilbane Building Company, and Goodwyn, Mills, Cawood ~ Final Guaranteed Maximum Price, Budget Reallocation and Amendment No. 2 ~ A/E Fee Adjustment (Not to exceed $233,348,010.78)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:
Establish a Final Guaranteed Maximum Price of $228,661,425 for the construction of the New Sequoyah Middle and High School SPLOST VI project per the terms set forth in the Construction Manager at Risk contract previously awarded to The Gilbane Building Company.
A Budget Reallocation of $141,617,170 from the E-SPLOST VI program contingency to fund this project.
Amendment No. 02 to Goodwyn, Mills, Cawood, LLC for a Not -to-Exceed amount of $4,686,585.78 for added design services.
Why: Approval of the Final Guaranteed Maximum Price (GMP) of $228,661,425 and budget reallocation of $141,617,170 for the construction of the New Sequoyah Middle and High School Replacement E-SPLOST VI project as per the CM@Risk contract approved by the Board, June 12, 2023, to Gilbane Building Company, ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 2 to amend the agreement with Goodwyn, Mills, Cawood, LLC. in the amount of $4,686,585.78, will provide the necessary funds for the increased Stated Cost Limitation and additional scope as outlined in the Amendment to Contract for Architectural Services document (s).
Approval of the Final Guaranteed Maximum Price (GMP), budget reallocation and Amendment No. 02 meets Strategic Goal Area 6: Organizational Excellence.
Details: On June 12, 2023, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Gilbane Construction Company for the completion of the New Middle and High School at Sequoyah Project and for Pre-Construction Services in the amount of $175,000.
On May 6, 2024, the Board of Education approved the Initial Guaranteed Maximum Price of $87,044,255 for enabling work associated with the construction of the New Sequoyah Middle and High School SPLOST VI project.
On November 14, 2022, the Board approved the award of a Professional Architectural and Engineering (A/E) Services contract for the design of the New Middle and High School at Sequoyah to Goodwyn, Mills, Cawood , LLC for the amount of $9,000,000.
Pursuant to that agreement, the Design Professionals (Goodwyn, Mills, Cawood, LLC), CM@R (Gilbane), Program Manager (ACERM), multiple DCSD Departments and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a Final GMP in the best interest of the DeKalb County School District.
This action establishes a Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Gilbane GMP Exhibit M Amendment.
Financial impact: The total contract amount for the New Sequoyah Middle and High School project will be allocated from the general contractor construction cost code SP6NEWSCH.10136.GENCONTR under the voter-approved E-SPLOST VI program and will require a budget reallocation of $141,617,170 from E-SPLOST VI program contingency to fund this project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Final Guaranteed Maximum Price, Budget Reallocation, and Amendment
Request -New Sequoyah Middle and High School Replacement
The Gilbane Building Company, and Goodwyn, Mills, Cawood, LLC
Final GMP, Budget Reallocation
and Amendment No. 2 – A/E Fee Adjustment
Scope:
Approval of the Final Guaranteed Maximum Price (GMP) for the previously awarded
Construction Management at Risk (CM@Risk) contract to Gilbane Building
Company, and Budget Reallocation from Program Contingency to fund the Final
GMP.
Additionally, approval of Amendment No. 2, the Architectural & Engineering (A/E)
fee increase to Goodwyn, Mills, Cawood , LLC for additional scope and added
design services.
Specific details regarding the scope supporting the above approvals can be found in
the following documents:
• Exhibit M – CM@Risk contract to Gilbane Building Company
• Amendment to Contract for Architectural Services – Goodwyn, Mills,
Cawood, LLC
Background Chronology
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board approved an initial E-SPLOST VI list of projects on
February 1, 2023, that included a new Middle and High School at the Sequoyah MS
site.
CM@Risk Contract – Gilbane Building Company
A formal Request for Qualifications (RFQu) For CM@Risk Services for the Pre-
Construction Fee at new Middle and High School at the Sequoyah MS site project was
issued on March 2, 2023. On June 12, 2023, the Board of Education approved the
contract award of Construction Management at Risk Services (CM@Risk) to Gilbane
Building Company for pre-construction services at Middle and High School at the
Sequoyah MS site in the amount of $175,000.
On May 6, 2024, the Board of Education approved the Initial Guaranteed Maximum
Price of $87,044,255.00 for enabling work associated with the construction of a new
Middle and High School at the Sequoyah MS site SPLOST VI project
This agenda item seeks the establishment and approval of the Final Guaranteed
Maximum Price and budget reallocation which serves to provide adequate funding to
allow Gilbane Building Company to perform the general contracting work and
completion of the project as outlined by the proposal documents.
Architectural and Engineering Services – Goodwyn, Mills, Cawood, LLC
A formal Request for Qualifications (RFQu) was issued on August 11, 2022, for New
Sequoyah Middle and High School Project for Professional Architectural and
Engineering (A/E) Services. On November 14, 2022, the Board of Education
approved the contract award for A/E Services to Goodwyn, Mills, Cawood, LLC.
for design services at New Sequoyah Middle and High School in the amount of
$9,000,000.
The fee increase in the amount of $4,686,585.78 is to allow Goodwyn, Mills,
Cawood, LLC to address the additional scope and added design services during the
construction phase as outlined by the proposal documents.
Pursuant to that agreement the Design Professional (Goodwyn, Mills, Cawood, LLC),
CM@R (Gilbane Building Company), Program Manager (ACERM), multiple DCSD
Departments and DCSD Operations have collaborated to generate and design, a safe
construction phasing plan and a Final GMP in the best interest of the DeKalb County
School District. If approved this will establish a Component 02 Guaranteed Maximum
Price of $228,661,425.00.