Agenda Item
i. Contract Renewal ~ ITB 22-18 ~ School Nutrition USDA Product Processing ~ Renewal #4 of 4 (Not to exceed $5,600,788 ~ SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal for School Nutrition USDA Product Processing in the not -to- exceed amount of $5,600,788 for SY25-26 to the following processors:
Brookwood Farms, Inc.
Gold Creek Foods, LLC,
Goodman Food Products dba Don Lee Farms
Jennie O Turkey Store Sales, LLC dba Hormel Foods
JTM Provisions Co. Inc.,
Land O’ Lakes, Inc.,
Out of the Shell, LLC dba Yang’s 5th Taste
Tyson Prepared Foods
Why: Approval of the contract renewal ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Approval of the contract renewal for School Nutrition USDA Product Processing Strategic meets Goal Area 1: Student Academic Success with Equity and Access
Details: USDA allows recipient agencies, such as school districts, to contract with state-approved food processors to convert USDA commodities into a variety of convenient, ready-to-use end products. School Nutrition Services (SNS) uses various USDA commodities for processing products, such as whole chicken processed into roasted chicken, natural American and mozzarella cheese processed into cheese sauce and coarse ground beef processed into beef patties. This has increased menu options and acceptability for students. Food safety is maintained at the school level by limiting the use of raw products.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form) to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries.
These vendors met the assessment criteria. Therefore, SNS requests to renew ITB 22-18 for an additional year with the same terms and conditions as the original contract terms from July 1, 2025, through June 30, 2026.
Financial impact: Funds will be paid from GL account 622.3100.563500.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,600,788 for SY 25-26.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 15, 2024
VIA EMAIL: K12bidgroup@tyson.com
Tyson Prepared Foods, Inc.
2200 Don Tyson Parkway
Springdale, AZ 72762
ATTN: Charles Boger, SR Director Pricing
Reference: Bid No. 22-18, USDA Product Processing
Greetings Mr. Boger:
The Bid No. 22-18, USDA Product Processing for one (1)
year on the same terms and conditions and pricing as set forth in the Agreement between DCSD and Tyson Prepared Foods,
Inc. The purpose of this letter is to obtain Tyson Prepared Foods, Inc. s
No. 22-18.
Item Numbers: 2, 5, 9, 10, 11, 13, 15, 16, 17, 18, & 22 only
The renewal is July 1, 2025,
through June 30, 2026. Of course, we will notify you once the Board has approved the renewal. DCSD appreciates Tyson
Prepared Foods, Inc. s consideration of this offer to renew the award of Bid No. 22-18.
solicitation document, sign the acceptance below and email both documents no later than Friday, November 22, 2024, to
sharmaine_greenland@dekalbschoolsga.org. Insurance policy or policies must be maintained throughout the term of this
agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Dr. Connie Walker
Ms. Teresa Adams
ACKNOWLEDGMENT
Tyson Prepared Foods, Inc. Bid No. 22-18, USDA
Product Processing at the same terms and conditions as the original award, until June 30, 2026. Tyson Prepared Foods, Inc.
understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
________________________________________ ____________________________
Authorized Signatory Date
________________________________________ ____________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org