Executive Session, Work Session, Community Input Session & Business Meeting

Why: To ensure that all meetings of the DeKalb Board of Education are facilitated according to the Bylaws and Policies of the DeKalb Board of Education and Roberts Rules of Order.

Why: DeKalb County School District requests a contract to purchase resources and installation services for UHS at Laurel Heights to support the GaDOE School Security Grant Program. The selected resources will aid the school in meeting the performance-based objective of improving student outcomes.

Why: This request is a contract renewal for SACAL Environmental & Management Company to provide asbestos and lead based paint abatement services on an as-needed basis at various locations throughout the district in a timely and cost-effective manner. This request extends the agreement for an additional year through April 22, 2025.

Why: This bid will allow for the timely and cost-effective purchase of Locksmith supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Why: This bid will allow for the timely and cost-effective purchase of Lawn Equipment, Repair Parts, and Supplies. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Why: This bid will allow for the timely and cost-effective purchase of Audio Visual and Fire Safety Supplies. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Why: This bid will allow for the timely and cost-effective purchase of glazing supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Why: This bid will allow for the timely and cost-effective purchase of Locksmith supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Why: GA Power requests the right to cut, trim, and remove trees that endanger the distribution and communication lines to all existing facilities and future structure(s) that service the easement area.

Why: This request is to approve the use of Omnia Cooperative contract No: 02-123 with Carrier.

Why: To approve the services contract award for Gym Floor Maintenance, Repair, and Replacement Services required for the District on an as-needed basis. This approval establishes a pool of qualified contractors that will provide Gym Floor Maintenance, Repair, and Replacement Services throughout the District on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program.

Why: This request is for a contract renewal for Core Roofing Systems, Inc., and Klein Contracting Corp. to provide roofing services at various locations throughout the district on an as needed basis in a timely and cost-effective manner. This request extends the agreement for an additional year through May 19, 2025.

Why: This request is to establish a pool of pre-qualified general contractors to support the Facilities Department in addressing the issues identified in the state-issued corrective action plan to complete repairs, maintenance, and minor construction projects at competitively solicited prices utilizing the State of Georgia Indefinite Quantity Construction Services contract. Under this contract, the contractor will furnish management, labor, materials, equipment, and incidental design support needed to perform the work.

Why: This request is a ratification contract extension for Cliff’s Fire Extinguisher Company, Inc. to perform testing, inspections and repairs to the fire alarm, sprinkler and fire suppression systems for all schools and centers district wide. This request extends the agreement for an additional year through November 11, 2024.

Why: This request is the first of four extensions for Ferrellgas to provide bulk fuel and delivery service as needed for the DeKalb County School District’s Transportation Department. This request is 2 of 4 one-year extensions. The terms of the initial agreements with the vendors are July 1, 2024, through June 30, 2025.

Why: An extension of this bid will allow the District to provide services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities.

Why: Through the Georgia Statewide Contract 99999-SPD-ES40199373-009S, the DeKalb County School District Operations Division will purchase support vehicles. This purchase will support staff and maintain the fleet life cycle management.

Why: School Nutrition Services aims to maintain a professional appearance at all times to promote a positive image of a quality program. There are currently 41 Central Office employees and 720 school-level employees.

School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.

Why: Gordon Food Service, Inc. is the primary grocery vendor for DeKalb County School District School Nutrition Services. The vendor provides food and supplies which meet the Child Nutrition, USDA standards for meal pattern requirements.

At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.

Gordon Food Service, Inc. provides excellent customer service. The program consultant is responsive, provides onsite visits, product updates and supports the District’s menu plans for breakfast, lunch, snacks and A La Carte. This level of communication is key in meeting federal guidelines to ensure reimbursable meals are provided for students. Gordon Food Service, Inc. “Best Practice” includes a daily delivery of food and supplies throughout the district, including emergency orders and online support.

Why: This agreement ensures quality meals are provided to students enrolled in the DeKalb County Government Summer Parks and Recreation program. DeKalb School Nutrition Services operates two programs simultaneously during the summer. One program provides meals to the DeKalb County School sites while the other program provides meals to the DeKalb County Parks and Recreation Centers.

In the United States, over 11 million children live in food-insecure homes, 22 million children rely on free or reduced-price lunch at school, which is funded by the National School Lunch Program. However, these meals are often not available during the summer. To support these families, the summer feeding program provides free and nutritious meals to children 18 years of age and under during the summer.

Why: DCSD continues to contract with Metro Ambulance Services, Inc. dba American Medical Response to provide basic life support (BLS) ambulance services during athletic events and graduation events.

DCSD needs an ambulance onsite for all Fall and Spring athletic/sporting seasons. Ambulance services are required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity, and middle school track and field; cross-country; lacrosse, soccer games, and high school graduations (if held in one of our stadiums).

The ambulance company will be required to be present throughout the entirety of each event. The ambulance dispatched to be onsite for DCSD athletic events will be a basic life support ambulance, outfitted with all necessary and required basic life support equipment as required by the Georgia Department of Public Health Rules and Regulations 511-9-2.

Why: The desired outcome of the teaching and learning curriculum audit is to provide the school district with recommendations regarding the DeKalb County School District’s existing curriculum and curricular management practices. The audit should analyze current curriculum and assessment resources and practices for content areas relative to state and national content area standards. Content areas included in the audit are as follows: English Language Arts, mathematics, science, social studies, world language, health and physical education, visual and performing art, music, career, technical, and agricultural education, special education, English learner, early intervention program, Montessori, International Baccalaureate, and gifted programs.

Components of the curriculum and assessment audit must include, but are not limited to:

• Evidence of alignment to state and national content area standards;
• Evidence of vertical and horizontal articulation of standards across the curriculum and assessments;
• A review of the school district’s organization chart and job descriptions to maximize direction and support for impacting change to deliver better instruction for all students;
• Evidence of consistency in the implementation of the curriculum and assessments district wide;
• Evidence of technology integration across all K-12 content areas;
• Evidence of curriculum and assessment materials that reflect the diversity of the student population;
• A review of the policies and controls that govern the curriculum development process; and
• A review of budgets to support the curriculum creation, review, revision, and implementation process.

Why: DCSD applied for the School-Based Mental Health Services grant with GSU. This is the second year of implementation of the DCSD-RTR grant project. DCSD is the fiscal agent of the grant and is requesting to provide GSU with funds to implement the following technical services as outlined in the grant proposal: Course development to prepare practitioners to work in high-needs districts specifically DCSD; targeted professional development for DCSD school psychologists and/or mental health personnel; enhanced recruitment activities; supplies; conference travel; the support of a graduate research assistant; co-direct support of all project activities including gathering and analyzing annual outcome data to write the annual report for US DOE; coordinate efforts to engage in equity audits in schools and analyze data; and attend all grant and Advisory Board meetings.

Why: Level Data is the leading provider in Education Return on Investment (eROI) analysis. Its suite of software applications capture academic strategy, strategic alignment tools, resources, programs and associated cost to conduct eROI analysis. Level Data’s computer program evaluation process helps school districts answer questions like:

What resources do we have and what is the impact student learning?
Are students using the resources to the appropriate degree for optimal success?
Which resources are giving us the greatest return on investment?
How much did we spend on each resource? Are we engaging in effective spending and/or duplication of resources?


Level Data’s work with school districts illuminates core requirements for Education Return on Investment (eROI) to work in a practical educational setting allowing districts to measure the educational effectiveness and impact of district and school programs. To accomplish this, they will provide correlations to properly analyze the impact of programs.

The platform will combine and correlate disparate data sets out of multiple internal systems across a school district (expenditures, student information system data, student achievement data, program data). Additionally, strategic alignment (objective, goal, measurement, and target audience) will be captured for each item under analysis. Level Data’s experts have determined a successful implementation approach consisting of a combination of return on investment software, data analysis, and onsite/virtual meetings.

The AIM return on investment platform triangulates data from financials, student demographics, and student achievement, as well as usage/participation data when applicable, to calculate the eROI of each instructional program under analysis. Level Data’s technology securely and seamlessly integrates data and provides integration through a concierge data service, minimizing the workload on district technology staff. Level Data’s team of experts guide school districts through this process to ensure a successful evaluation of programs that lends to greater efficiency and improvements in student achievement.

Why: The DeKalb County School District has determined that a comprehensive financial audit of DCSD E-SPLOST IV and E-SPLOST V spending, to include all spending areas, shall be conducted by an outside, 3rd party firm in order to provide assurance to DCSD stakeholders of the District's compliance with state and local law and that all expenditures of E-SPLOST IV and E-SPLOST V funds by the District conform to the rules and guidelines of the Program.

Why: Board Policy GBRI: Professional Personnel Leaves of Absences Section C. Vacation Leave is confusing and needs to be simplified in order to administer it properly.

Why: Board Policy GBRI: Professional Personnel Leaves of Absences Section C. Vacation Leave is confusing and needs to be simplified in order to administer it properly.

Why: DeKalb County School District recognizes April 15-19, 2024 as the week to celebrate exceptional education in all schools. This is an opportunity to support students with exceptionalities and their teachers.

Why: The DeKalb County School District recognizes April as the month to celebrate school libraries and library personnel. The 2024 Library Media Specialist of the Year is Ms. Djeneba Muhammad, a teacher-librarian at Towers High School. Her leadership is evidenced by her collaboration with teachers and community partners, integration of technology into instruction, and celebration of student reading.