Agenda Item
v. ITB 24-468 Catalog Discount Audio Visual and Fire Safety Supplies Contract Award Approval (Not to exceed $200,000) Updated 4.15.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-468 Discount Audio Visual and Fire Safety Supplies to Bluum USA, Inc., CCS Presentation Systems, and School Outfitters, LLC. in the amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Audio Visual and Fire Safety Supplies. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Audio Visual and Fire Safety Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of audiovisual and fire safety supplies at the best possible price, which may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to Sixty-two (62) vendors from the DCSD Vendor Bid List and 642 vendors through the State of GA Procurement Registry. Electronic notification was sent to 314 vendors through IonWave. Bids were received on October 24, 2023, from three (3) firms.
The three (3) firms deemed responsive by the District Purchasing Department are being recommended: Bluum, USA, CCS Presentation Systems, and School Outfitters LLC. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Audio Visual and Fire Safety Supplies will be charged from various General Operations funds codes for not exceeding $200,000
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
Event Number ITB 24-468 Addendum 1 Organization DeKalb County School District
Event Title Catalog Discount Audio Visual & Fire Safety Supplies
Workgroup Non-Capital
Event Description The DeKalb County School District (DCSD) is Event
seeking catalog discounts Supplies
Owner Sierra
fromMcGhee-Adams
qualified bidders with professional qualifications, tech
Event Type Invitation to Bid Email sierra_mcghee-adams@dekalbschoolsga.org
Issue Date 9/28/2023 05:00:01 PM (ET) Phone
Close Date 10/26/2023 02:00:00 PM (ET) Fax
Responding Supplier City State Response Submitted Lines Responded Response Total
CCS Presentation Systems (Visionworx,
Jacksonville
LLC) FL 10/25/2023 10:37:44 AM (ET) 0 $0.00
Bluum USA Inc (Troxell Communications)
phoenix GA 10/26/2023 10:08:54 AM (ET) 1 $1.00
School Outfitters LLC (School Outfitters)
Cincinnati OH 10/20/2023 04:45:37 PM (ET) 1 $2.00
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
ITB 24-468 Addendum 1 - Page 1
CCS Presentation Systems (Visionworx,
BluumLLC)
USA Inc (Troxell C
Total Price $0.00 Total Price
Line # Description Mfgr Mfgno QTY UOM Estimated Unit Extended Unit
1 Discount offered from your catalog prices 1 EA No Response $1.00
ITB 24-468 Addendum 1 - Page 1
m USA Inc (Troxell Communications)
School Outfitters LLC (School Outfitters)
$1.00 Total Price $2.00
Line # Extended Unit Extended
1 $1.00 $2.00 $2.00
ITB 24-468 Addendum 1 - Page 2
Line Responding Supplier Supplier Notes
1 Bluum USA Inc (Troxell Discounts vary 1-70% of List Price by manufacturer. Quantity discounts may also be available. Contact Tina Smoak for
Communications) details.
1 CCS Presentation Systems Becasue this is a catalog bid, below are the minimum discounts offered off of MSRP/List prices. ManufacturerMinimum
(Visionworx, LLC) Percentage Discount/Special ProgramsEpson Projectors and Document Cameras (Epson’s Regular Price List)Epson’s
Brighter Futures PricingEpson Accessories (Epson’s Regular Price List)Epson’s Brighter Futures PricingSMART Technologies
Equipment25%SMART Technologies Accessories10%ClearTouch10%LG8%Crestron20%Chief12%Da-lite12%Newline10%All
other manufacturers- equipment and accessories6%CCS Presentation System Services6%
ITB 24-468 Addendum 1 - Page 1
Line # Att # Attribute Name Attribute Note Bluum (Visionworx,
CCS Presentation Systems USA Inc (Troxell
School
LLC)Communications)
Outfitters LLC (School Outfitters)
ITB 24-468 Addendum 1 - Page 1
Responding Supplier Signature Full Name Signature Email Supplier Notes
CCS Presentation Systems (Visionworx,
Suzanne LLC)
Capasso scapasso@ccssoutheast.com Because this is a catalog bid, I included our percentage discounts off of MS
Bluum USA Inc (Troxell Communications)
Tina Smoak tina.smoak@bluum.com
School Outfitters LLC (School Outfitters)
Kellie Adams contracts@schooloutfitters.com
ITB 24-468 Addendum 1 - Page 1
ITB 24-468 Addendum 1 - Page 2