Agenda Item
i. Renewal for RFP 23-544 for Ambulance Services (Not to exceed $250,000) ~ Updated 4.12.2024
Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools & Leadership, Division of Schools & Leadership
Request: It is requested that the Board of Education approve the first of four, one-year renewals for RFP 23-544 for ambulance services provided by Metro Ambulance Services dba American Medical Response in the amount not to exceed $250,000. This agenda item seeks the Board of Education approval for the second one-year contract, with three remaining, one-year renewal options.
Why: DCSD continues to contract with Metro Ambulance Services, Inc. dba American Medical Response to provide basic life support (BLS) ambulance services during athletic events and graduation events.
DCSD needs an ambulance onsite for all Fall and Spring athletic/sporting seasons. Ambulance services are required for all high school varsity, junior varsity, and middle school football games; varsity, junior varsity, and middle school track and field; cross-country; lacrosse, soccer games, and high school graduations (if held in one of our stadiums).
The ambulance company will be required to be present throughout the entirety of each event. The ambulance dispatched to be onsite for DCSD athletic events will be a basic life support ambulance, outfitted with all necessary and required basic life support equipment as required by the Georgia Department of Public Health Rules and Regulations 511-9-2.
Details: Emergency Medical Technicians (EMTs) play a crucial role in sports emergencies by providing immediate medical care to athletes who sustain injuries or experience medical issues during sporting events. EMTs are trained to assess and stabilize individuals in critical conditions, ensuring prompt intervention to minimize the severity of injuries and improve the chances of recovery. On-field medical interventions in sports are of paramount importance due to the time-sensitive nature of many injuries. Immediate attention from EMTs can significantly impact the outcome for an injured athlete, preventing further complications and expediting the recovery process.
The DeKalb County School District entered a five-year contract with the American Medical Response Company starting in the 2023-24 school year. The American Medical Response Company will provide medical coverage for all middle and high school sporting events at the five regional stadiums. This is year 1 of 4 renewals.
DeKalb Athletics has used the American Medical Response Company for the past 7 years. Previously, American Medical Response only covered Varsity and JV football games at the five regional stadiums. During the RFP, DeKalb Athletics requested coverage for all middle and high school athletic events held at the five regional stadiums. These athletic events would include football, soccer, lacrosse, and track and field. The American Response Company was the only company that was able to provide services for the volume of athletic events requested.
Financial impact: The total budget for these services is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) under the Athletics’ General Fund Budget in the amount of $250,000 this fiscal year.
Contact: Mrs. Michelle Dillard, Chief of Schools & Leadership, Division of Schools & Leadership
Mr. James Jackson, Executive Director of Athletics, Division of Schools & Leadership, 678.676.1824
Effective: April 17, 2024 - April 30, 2025 (Once BOE approved, services shall commence upon receipt of fully executed contract / service agreement.
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 03/26/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
Holder Identifier :
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If
SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Central, Inc. PHONE FAX
(A/C. No. Ext): (866) 283-7122 (A/C. No.):
(800) 363-0105
Philadelphia PA Office
100 North 18th Street E-MAIL
15th Floor ADDRESS:
Philadelphia PA 19103 USA
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: ACE American Insurance Company 22667
Metro Ambulance Service, Inc. INSURER B: Indemnity Insurance Co of North America 43575
1380 Beverage Drive
Suite D INSURER C: ACE Fire Underwriters Insurance Co. 20702
Stone Mountain GA 30083-2133 USA INSURER D: Lloyd's Syndicate No. 1729 AA1120157
INSURER E: ACE Property & Casualty Insurance Co. 20699
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570104618962 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY XSLG48900860 03/31/2024 03/31/2025 EACH OCCURRENCE $2,750,000
SIR applies per policy terms & conditions DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $100,000
PREMISES (Ea occurrence)
MED EXP (Any one person)
570104618962
PERSONAL & ADV INJURY $2,750,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $5,000,000
PRO-
X
X POLICY LOC PRODUCTS - COMP/OP AGG $2,750,000
JECT
OTHER: SIR $250,000
A AUTOMOBILE LIABILITY ISA H10818345 03/31/2024 03/31/2025 COMBINED SINGLE LIMIT
$10,000,000
(Ea accident)
Certificate No :
ANY AUTO BODILY INJURY ( Per person)
X
SCHEDULED BODILY INJURY (Per accident)
OWNED
AUTOS
AUTOS ONLY PROPERTY DAMAGE
HIRED AUTOS NON-OWNED
AUTOS ONLY (Per accident)
ONLY
E XCQG72514816004 03/31/2024 03/31/2025 EACH OCCURRENCE
X UMBRELLA LIAB X OCCUR $10,000,000
CLAIMS-MADE
Umb - Auto AGGREGATE $10,000,000
EXCESS LIAB
DED RETENTION
B WORKERS COMPENSATION AND WLRC55519870 03/31/2024 03/31/2025 X PER STATUTE OTH-
EMPLOYERS' LIABILITY ER
Y/N AOS
ANY PROPRIETOR / PARTNER / EXECUTIVE E.L. EACH ACCIDENT $1,000,000
C OFFICER/MEMBER EXCLUDED?
N N/A SCFC55520124 03/31/2024 03/31/2025
(Mandatory in NH) WI E.L. DISEASE-EA EMPLOYEE $1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $1,000,000
7777777707070700077761616045571110747714337325555307643015662435111073441755367121100752737746346667107627214462357742073360015561035570756522734415755507403513762455012076727242035772000777777707000707007
7777777707070700073525677115456000722101506033513007631400164337462074623773420374110743336660643201507023337342063101070223373420720010703333635316311107123337242163100077756163351765540777777707000707007
D E&O - Professional Liability CSHLC2401663 03/31/2024 03/31/2025 Per Occ/Agg $15,000,000
- Excess Ex Prof(Claim Made)/Ex GL SIR - Ex Prof $10,000,000
SIR applies per policy terms & conditions SIR - Ex GL $3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Evidence of Coverage.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
POLICY PROVISIONS.
Metro Ambulance Service, Inc. AUTHORIZED REPRESENTATIVE
1380 Beverage Drive, Suite D
Stone Mountain GA 30083-2133 USA
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AGENCY CUSTOMER ID: 570000073826
LOC #:
ADDITIONAL REMARKS SCHEDULE Page _ of _
AGENCY NAMED INSURED
Aon Risk Services Central, Inc. Metro Ambulance Service, Inc.
POLICY NUMBER
See Certificate Number: 570104618962
CARRIER NAIC CODE
See Certificate Number: 570104618962 EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER
INSURER
INSURER
INSURER
ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD
certificate form for policy limits.
POLICY POLICY
INSR ADDL SUBR POLICY NUMBER EFFECTIVE EXPIRATION LIMITS
LTR TYPE OF INSURANCE INSD WVD DATE DATE
(MM/DD/YYYY) (MM/DD/YYYY)
WORKERS COMPENSATION
A N/A WCUC55520045 03/31/2024 03/31/2025
OH
SIR applies per policy terms & conditions
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD