Agenda Item
v. ITB 24-468 Catalog Discount Audio Visual and Fire Safety Supplies Contract Award Approval (Not to exceed $200,000) Updated 4.15.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-468 Discount Audio Visual and Fire Safety Supplies to Bluum USA, Inc., CCS Presentation Systems, and School Outfitters, LLC. in the amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Audio Visual and Fire Safety Supplies. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Audio Visual and Fire Safety Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of audiovisual and fire safety supplies at the best possible price, which may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to Sixty-two (62) vendors from the DCSD Vendor Bid List and 642 vendors through the State of GA Procurement Registry. Electronic notification was sent to 314 vendors through IonWave. Bids were received on October 24, 2023, from three (3) firms.
The three (3) firms deemed responsive by the District Purchasing Department are being recommended: Bluum, USA, CCS Presentation Systems, and School Outfitters LLC. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Audio Visual and Fire Safety Supplies will be charged from various General Operations funds codes for not exceeding $200,000
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
October 30, 2023
RE: Sourcing Efforts Letter – ITB 24-468 Catalog Discount Audio Visual and Fire Safety Supplies
Mr. Bobby Moncrief,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for ITB 24-469 Catalog Discount Glazing Supplies.
The Purchasing Department’s efforts include the website on September 28, 2023.
1) ITB 24-468 was posted to IonWave on September 28, 2023.
2) ITB 24-468 was advertised in the Champion Newspaper on September 28, 2023, and October 5,
2023.
3) Electronic notification sent to 62 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 642 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 314 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Three (3) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Erick Hofstetter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org