Agenda Item
vi. ITB 24-469 Catalog Discount Glazing Supplies Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-469 Catalog Discount Glazing Supplies to MSC Industrial Supply Co. and P & E Mirror and Glass, LLC for an amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of glazing supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Glazing Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of glazing supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to two (2) vendors from the DCSD Vendor Bid List and 201 vendors through the State of GA Procurement Registry. Electronic notification was sent to 159 vendors through IonWave. Bids were received on October 26, 2023, from two (2) firms.
The two (2) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co. and P & E Mirror and Glass, LLC are listed alphabetically. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Glazing supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
October 30, 2023
RE: Sourcing Efforts Letter – ITB 24-469 Catalog Discount Glazing Supplies
Mr. Bobby Moncrief,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for ITB 24-469 Catalog Discount Glazing Supplies.
The Purchasing Department’s efforts include the website on September 28, 2023.
1) ITB 24-469 was posted to IonWave on September 28, 2023.
2) ITB 24-469 was advertised in the Champion Newspaper on September 28, 2023, and October 5,
2023.
3) Electronic notification sent to 2 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 201 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 159 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Erick Hofstetter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org