Agenda Item
vii. ITB 24-510 Catalog Discount Locksmith Supplies Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-510 Catalog Discount Locksmith Supplies to MSC Industrial Supply Co., Southern Lock and Supply, Inc., Academy Lock & Key, Inc., Accredited Lock Supply, and DH Pace in the amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Locksmith supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Locksmith Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of Locksmith supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to one (1) vendor from the DCSD Vendor Bid List and 409 vendors through the State of GA Procurement Registry. Electronic notification was sent to 156 vendors through IonWave. Bids were received on October 26, 2023, from five (5) firms.
The five (5) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co., Academy Lock & Key, Inc., Accredited Lock Supply, DH Pace, and Southern Lock and Supply, Inc. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Locksmith supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Status: Approved by General Counsel
Event Number ITB 24-510 Addendum 1 Organization DeKalb County School District
Event Title Catalog Discount Locksmith Supplies Workgroup Non-Capital
Event Description The DeKalb County School District (DCSD) is Event
seeking
Owner
catalog discounts from qualified
Sierra McGhee-Adams
bidders with professional qualifications, technical com
Event Type Invitation to Bid Email sierra_mcghee-adams@dekalbschoolsga.org
Issue Date 9/28/2023 05:00:01 PM (ET) Phone
Close Date 10/26/2023 02:00:00 PM (ET) Fax
Responding Supplier City State Response Submitted Lines Responded Response Total
Southern Lock and Supply, Inc (Electronic
Largo Access Specialists, Inc.)FL 10/24/2023 11:55:36 AM (ET) 0 $0.00
Academy Lock & Key, Inc Monroe GA 10/26/2023 01:44:41 PM (ET) 0 $0.00
MSC Industrial Supply Co. (Sid Toiol
Mableton
Co., Inc.) GA 10/22/2023 06:54:35 PM (ET) 1 $0.01
Accredited Lock Supply (Accredited
Secaucus
Lock and Door Hardware Company) NJ 10/24/2023 04:35:14 PM (ET) 1 $50.00
DH Pace Olathe KS 10/25/2023 01:04:51 PM (ET) 1 $55.00
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
ITB 24-510 Addendum 1 - Page 1
Southern Lock and Supply, Inc (Electronic Access Specialists,
AcademyInc.)
Lock &
Total Price $0.00 Total Price
Line # Description Mfgr Mfgno QTY UOM Estimated Unit Extended Unit
1 Discount offered from your catalog prices 1 EA No Response
ITB 24-510 Addendum 1 - Page 2
MSC Industrial Supply
Academy Lock & Key, Inc Accredited ToiolSupply
Co. (Sid Lock Co., Inc.)
(Accredited Lock and Door Hardware Company)
DH Pace
$0.00 Total Price $0.01 Total Price $50.00 Total Price $55.00
Line # Extended Unit Extended Unit Extended Unit Extended
1 $0.01 $0.01 $50.00 $50.00 $55.00 $55.00
ITB 24-510 Addendum 1 - Page 3
Line Responding Supplier Supplier Notes
1 Academy Lock & Key, Inc 10% discount for all catalog items
1 Accredited Lock Supply PLEASE SEE RESPONSE ATTACHMENTS FOR DETAILED LIST OF DISCOUNT OFF SPECIFIC MANUFACTURERS. IF NEEDED, WE
(Accredited Lock and Door CAN SEND/UPLOAD EXCEL DOCUMENT SO THAT IT IS EASIER TO SEE.
ITB 24-510 Addendum 1 - Page 4
Line # Att # Attribute Name Attribute Note Academy
Southern Lock and Supply, IncLock
(Electronic
& Key,
MSC Industrial
Inc
Access Specialists,
Supply Inc.)
Accredited DHInc.)
ToiolSupply
Co. (Sid Lock Co., Pace
(Accredited Lock an
ITB 24-510 Addendum 1 - Page 5
Responding Supplier Signature Full Name Signature Email Supplier Notes
Southern Lock and Supply, Inc (Electronic
Colleen Fleming
Access Specialists,
cfleming@southernlock.com
Inc.)
Academy Lock & Key, Inc Norman Coletti ncoletti@asgkeys.com We will give a 10% discount on Catalog Locksmith Supplies.
MSC Industrial Supply Co. (Sid Toiol
Scott
Co.,
McCamant
Inc.) mccamans@mscdirect.com Thank you for this opportunity. If you have any questions or need any add
Accredited Lock Supply (Accredited
Vincent
Lock Matraxia
and Door Hardware vmatraxia@acclock.com
Company)
DH Pace Alex Newcomer securitysolutionsgeorgia@dhpace.com
ITB 24-510 Addendum 1 - Page 6
ITB 24-510 Addendum 1 - Page 7