Agenda Item
iii. ITB 24-464 Catalog Discount Plumbing Supplies, Parts, and Equipment Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-464 Catalog Discount Plumbing Supplies, Parts and Equipment to Best Plumbing Specialties, Inc. and MSC Industrial Supply Co. for an amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Locksmith supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope associated with Catalog Discount Plumbing Supplies, Parts, and Equipment can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of plumbing supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on August 24, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to thirty-six (36) vendors from the DCSD Vendor Bid List and 370 vendors through the State of GA Procurement Registry. Electronic notification was sent to 209 vendors through IonWave. Bids were received on September 19, 2023, from three (3) firms.
The two (2) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co. and Best Plumbing Specialties, Inc.. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Plumbing supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
October 23, 2023 REVISED
RE: Sourcing Efforts Letter – ITB 24-464 Catalog Discount – Plumbing Supplies, Parts, and Equipment
Mr. Erik Hofstetter,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for ITB 24-464 Catalog Discount – Plumbing Supplies,
Parts, and Equipment.
The Purchasing Department’s efforts include the website on August 24, 2023.
1) ITB 24-464 was posted to IonWave on August 24, 2023.
2) ITB 24-464 was advertised in the Champion Newspaper on August 24, 2023, and August 31, 2023.
3) Electronic notification sent to 36 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 370 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 209 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Three (3) bids were reviewed and two (2) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\lw
c: Mr. Bobby Moncrief
Mr. Arthur Kinder
Mr. John Jewett
Mr. Kelvin Dennis
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org