Agenda Item
vi. ITB 24-469 Catalog Discount Glazing Supplies Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-469 Catalog Discount Glazing Supplies to MSC Industrial Supply Co. and P & E Mirror and Glass, LLC for an amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of glazing supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Glazing Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of glazing supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to two (2) vendors from the DCSD Vendor Bid List and 201 vendors through the State of GA Procurement Registry. Electronic notification was sent to 159 vendors through IonWave. Bids were received on October 26, 2023, from two (2) firms.
The two (2) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co. and P & E Mirror and Glass, LLC are listed alphabetically. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Glazing supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Invitation to Bid Catalog Discounts – Glazing Supplies, Parts and Equipment, was issued on
September 28, 2023 through the Purchasing Department. Bids were received on October 26, 2023, from
two (2) firms. This recommendation is based on the review and evaluation of the responsive bids received.
The award of this contract will allow the DeKalb County School District to purchase products from more
than one vendor at a discounted price. Our goal is to provide efficient service and quality performance
while reducing costs.