Agenda Item
v. ITB 24-468 Catalog Discount Audio Visual and Fire Safety Supplies Contract Award Approval (Not to exceed $200,000) Updated 4.15.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-468 Discount Audio Visual and Fire Safety Supplies to Bluum USA, Inc., CCS Presentation Systems, and School Outfitters, LLC. in the amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Audio Visual and Fire Safety Supplies. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Audio Visual and Fire Safety Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of audiovisual and fire safety supplies at the best possible price, which may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to Sixty-two (62) vendors from the DCSD Vendor Bid List and 642 vendors through the State of GA Procurement Registry. Electronic notification was sent to 314 vendors through IonWave. Bids were received on October 24, 2023, from three (3) firms.
The three (3) firms deemed responsive by the District Purchasing Department are being recommended: Bluum, USA, CCS Presentation Systems, and School Outfitters LLC. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Audio Visual and Fire Safety Supplies will be charged from various General Operations funds codes for not exceeding $200,000
Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Invitation to Bid Catalog Discounts – Audio Visual and Fire Safety Supplies, was issued on
September 28, 2023 through the Purchasing Department. Bids were received on October 26, 2023, from
three (3) firms. This recommendation is based on the review and evaluation of the responsive bids
received.
The award of this contract will allow the DeKalb County School District to purchase products from more
than one vendor at a discounted price. Our goal is to provide efficient service and quality performance
while reducing costs.