Agenda Item
i. Extension (Renewal) RFP No. 21-524R Uniform Services (Renewal Year 3 of 4) to Cintas Corporation (Not to exceed $258,940 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education approve the renewal of RFP 21-524R for the purchase of uniforms by Cintas Corporation for an amount not to exceed $258,940.00 for SY 24-25. This request extends the agreement with Cintas Corporation an additional year from July 1, 2024, through June 30, 2025. This is the third of four (4) one-year (1-year) Contract Renewal options.
Why: School Nutrition Services aims to maintain a professional appearance at all times to promote a positive image of a quality program. There are currently 41 Central Office employees and 720 school-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to a good level of service provided by Cintas Corporation, School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the third of 4 extensions (renewals) allowed.
Cintas Corporation
5180 Panola Industrial Boulevard, Decatur, GA 30035
Financial impact: School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account: 622.3100.559500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-145
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
January 8, 2024 REVISED
VIA EMAIL
bradleyd@cintas.com
kiddm@cintas.com
Cintas Corporation
5180 Panola Industrial Boulevard
Decatur, GA 30035
ATTN: Mr. Damian Bradley, Major Account Manager
Reference: RFP 21 – 524R School Nutrition Uniform Services – Renewal Request
Dear Mr. Bradley:
As a result of the excellent service provided by Cintas Corporation, the DeKalb County School District (“DCSD”)
desires to renew the award of RFP 21 – 524R School Nutrition Uniform Services for one (1) year on the same terms,
conditions and pricing as stated in the bid. The purpose of this letter is to obtain Cintas Corporation’s acceptance
of DCSD’s offer to renew the award of RFP 21-524R.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
May 17, 2024, through May 16, 2025. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Cintas Corporation’s consideration of this offer to renew the award of RFP 21-524R.
If accepted, please submit a copy of your company’s current proof of insurance reflecting the coverage(s) stated
within the original solicitation document, sign the acceptance below and email both documents to
lakesia_watkins@dekalbschoolsga.org no later than Friday, January 12, 2024. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Dr. Connie Walker
Ms. Teresa Adams
ACKNOWLEDGMENT
Cintas Corporation hereby accepts DeKalb County School District’s offer to renew the award of RFP 21 – 524R School
Nutrition Uniform Services, at the same prices, terms, and conditions as the original award, until May 16, 2025.
Cintas Corporation understands this acceptance is subject to the approval of the DeKalb County Board of Education.
________________________________________ Jan 8, 2024
________________________
Authorized Signatory Date
Damian Bradley
________________________________________
Education Major Account Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org