Agenda Item
a. RFP 24-576 for the Teaching and Learning Curriculum Audit Services (Not to exceed $350,000) ~ Updated 4.9.2024
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction, 678-676-0731
Request: It is requested that the Board of Education approve the award for RFP 24-576 for the Teaching and Learning Curriculum Audit Services to Insight Education Group as the most responsive and responsible bidder to conduct a comprehensive curriculum audit in an amount not to exceed $350,000.
Why: The desired outcome of the teaching and learning curriculum audit is to provide the school district with recommendations regarding the DeKalb County School District’s existing curriculum and curricular management practices. The audit should analyze current curriculum and assessment resources and practices for content areas relative to state and national content area standards. Content areas included in the audit are as follows: English Language Arts, mathematics, science, social studies, world language, health and physical education, visual and performing art, music, career, technical, and agricultural education, special education, English learner, early intervention program, Montessori, International Baccalaureate, and gifted programs.
Components of the curriculum and assessment audit must include, but are not limited to:
• Evidence of alignment to state and national content area standards;
• Evidence of vertical and horizontal articulation of standards across the curriculum and assessments;
• A review of the school district’s organization chart and job descriptions to maximize direction and support for impacting change to deliver better instruction for all students;
• Evidence of consistency in the implementation of the curriculum and assessments district wide;
• Evidence of technology integration across all K-12 content areas;
• Evidence of curriculum and assessment materials that reflect the diversity of the student population;
• A review of the policies and controls that govern the curriculum development process; and
• A review of budgets to support the curriculum creation, review, revision, and implementation process.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Proposal (RFP) was issued January 18, 2024. Electronic notification was sent to 188 vendors from the DCSD vendor list, 3,012 vendors through the State of Georgia Procurement Registry (GPR), and 588 vendors through IonWave, the DeKalb County School District’s solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning January 18, 2024. Six (6) proposals were received on February 13, 2024, for the teaching and learning audit services. Five (5) proposals were deemed responsive and evaluated on the following criteria: the firm’s profile including ownership structure, history, and organization chart; scope of services including methodology and strategies; relevant experiences in comparable K-12 school districts; and three written references.
Financial impact: The total contract amount will not exceed $350,000.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Curriculum & Instruction, 678.676.0731
Effective: April 16, 2024 - April 15, 2025
Status: Solicitation Reviewed and Approved by General Counsel
1701 MOUNTAIN INDUSTRIAL BOULEVARD, STONE MOUNTAIN, GA 30083
https://dekalbschoolsga.ionwave.net/Login.aspx
TO: ALL OFFERORS UNDER REQUEST FOR PROPOSAL)
RFP 24-576 Teaching and Learning Curriculum Audit Services
FROM: Procurement Department, DeKalb County School District
ADDENDUM NO. 2
RFP 24-576 Teaching and Learning Curriculum Audit Services is hereby amended
as follows:
1. This addendum was created to provide responses to the Q&A via IonWave.
2. All other conditions remain in full force and effect.
3. All offerors under this solicitation are kindly requested to acknowledge receipt of this
Addendum 1 by signing the page below and uploading with your proposal.
_____________________________________________
COMPANY NAME/CERTIFYING OFFICIAL SIGNATURE
Q & A Response
The purpose of this document is to provide answers to vendor questions. Please
see Questions and Answers included herein.
Solicitation Title:
Teaching and Learning Curriculum Audit
Solicitation Number: RFP 24-576 Services
Requesting Department:
Curriculum & Instructional Date: 02/09/2024
RFX Initially Posted to Internet:
Buyer: Sierra McGhee-Adams 01/18/2024
Email Address:
solicitationquestions@dekalbschoolsga.org Telephone: 678-676-0532
RESPONSES MUST BE RECEIVED IN THE PURCHASING DEPARTMENT:
DEADLINE TIME - Before 2:00 PM, Tuesday, February 13, 2024
VIRTUAL PUBLIC ACKNOWLEDGEMENT OPENING
At 3:00 PM, Tuesday, February 13, 2024
RESPONSES TO BE OPENED: Beginning at 3:00 PM EST.
Via Microsoft Teams
DeKalb County School District
Purchasing Department
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
Referenced
# Questions RFX Section Answers
What is the district's ideal start date The services will start after the DeKalb
for this curriculum audit? County Board of Education approves the
award and once there is a fully executed
1. contract in place.
Why specifically is the district The district is interested in a teaching and
interested in a teaching and learning learning curriculum audit to determine
curriculum audit? the alignment of the instructional
resources, instructional frameworks,
fiscal resources and human resources
that directly and/or indirectly impact
2. student achievement.
Who are the results of the audit The results of the audit will be presented
intended for and what would the to the Board of Education. The
district like to see happen in August commendations and recommendations
of 2025? For example, will the will be shared across the district to
findings be presented to the board to develop strategic plans for continuous
3. support future work? improvement.
Does the district have a specific audit The district is flexible with the audit
schedule that they’d like to follow? schedule. It is the request that the audit
is completed within the 2024-2025
4. school year.
Are there curriculum adoptions Yes, there are instructional resources
happening currently? adoptions currently in progress in the
5. district.
The RFP lists a number of content The curriculum audit is for all grades, all
areas. Are there certain grade band(s) content areas and programs as listed in
and/or content area(s) that the district the Scope of Work.
would prioritize? If so, which content
6. area(s)? Which grade band(s)?
What are the current curricular The current curricular resources will be
resources being used in each of the made available after the selection of the
listed grade bands/content areas: vendor for the audit.
English Language Arts,
Mathematics, Science, Social studies,
World language, Health/PE, Visual
and performing arts, Music, Career,
Technical, and Agricultural
7. Education
Referenced
# Questions RFX Section Answers
How should the vendor reflect The lump sum cost should include all costs
variable audit costs, which would associated with completing the services
requested in the RFP. Please see Revised
impact our ability to present a lump Attachment A as part of Addendum No. 2.
8. sum cost?
Does the district have a set budget DCSD does not disclose specific project
for this work? budget information.
9.
What data will we have access to in The data that can be made available
order to gain insight into operations include student achievement, user
and tech integration? implementation, organizational charts,
student enrollment, program (Special
Education, Gifted, Early Intervention
Program, Montessori, CTAE, English
Learners, etc.) and all others upon
10. request.
Do “Company Profile” (p. 23 of Company Profile and Firm’s Overview can be
RFP) and “Firm’s Overview” (p. 24 presented as one section within the Technical
Proposal.
of RFP) need to be presented as two
distinct sections within the Technical
Proposal, or can that information be
11. combined into “Firm’s Overview”?
We plan to work with another The company that would be entering into
company as a strategic partner. How a contract with DCSD should provide all
should we plan to upload company of the required attachments and
documents? information.
Should only the primary company
submit attachments (business license,
financial statements, etc) and then
show how we would partner in the
12. Technical Proposal?
What are the anticipated start and The services will start after the DeKalb
end dates for the project? We note on County Board of Education approves the
RFP page 15 under L. Contract award and once there is a fully executed
Terms that “services will begin on or contract in place.
about June 2024. The initial contract
duration shall be for one year from
the final execution date of both
parties with no additional renewal
13. periods” however we also note the
Referenced
# Questions RFX Section Answers
request on RFP page 5 to “specify
our earliest and latest service
commencement dates after receipt of
award letter” - will the duration
always be 1 year from start date, and
is it possible to start before June
2024?
Approximately how many audits do We do not anticipate any other
you anticipate ongoing concurrently? curriculum audits.
Do you have a priority list you can
14. share?
What is the format of curriculum The curriculum is available through a
(digital, print, a mix?) and are all mix of digital and print resources. The
subjects/grade levels of curriculum district can arrange for an orientation of
located on a digital curriculum the LMS that hosts the digital aspects of
management system. If so will we the curriculum.
15. receive training on that system?
Can you confirm the grade levels that The grade levels for the various
will be part of the curriculum audit programs are International Baccalaureate
for the following areas: International (K-12), Visual and Performing Arts (K-
Baccalaureate, Visual and 12), Music (K-12), Special Education
Performing Arts, Music, Special (K-12), English Learners (K-12), and
Education, English Learners, Gifted Gifted Learners (K-12).
16. Learners.
What are the grade levels for Early The grade levels for the Early
Intervention Program? Can you Intervention Program is K-5. The content
provide any details on how that for the Early Intervention Program fits
content fits into the district’s into the curriculum as a Tier II resource
curriculum? based upon the Multi-tiered System of
17 Supports.
Can you provide details to help us The Montessori Program is a school
understand how DCSD currently choice option available at two
uses Montessori programs and elementary schools for students in grades
methods? Is this for all of elementary K-5.
18. or K-2 only?
Does DCSD currently have a The district does not have a DEI/CRE
DEI/CRE rubric or guidelines that rubric or guidelines. The selected vendor
would be the basis for the equity and would be expected to utilize an existing
19. access audit or would we utilize or document to conduct the audit.
Referenced
# Questions RFX Section Answers
existing instruments (or modified
version of those instruments) to
conduct the audit?
Do all schools in the district use the All schools in the district utilize the same
same curriculum? Is the expectation Tier I curriculum. It is the expectation
one audit report per grade that there is one audit report inclusive of
level/course or might there be multiple grades, subject areas, and
multiple curriculum audits within a programs.
grade/subject area?
20.