Agenda Item
iii. DeKalb Parks and Recreation Summer Feeding Program 2024 Agreement (Vendor: DeKalb County School Nutrition Services) (Anticipated Revenue $446,484.04)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the agreement between DeKalb County School District (School Nutrition Services) and DeKalb County Government to serve as the vendor for the 2024 summer feeding program. School Nutrition Services partners with community programs to ensure every student receives meals needed during the summer months.
Why: This agreement ensures quality meals are provided to students enrolled in the DeKalb County Government Summer Parks and Recreation program. DeKalb School Nutrition Services operates two programs simultaneously during the summer. One program provides meals to the DeKalb County School sites while the other program provides meals to the DeKalb County Parks and Recreation Centers.
In the United States, over 11 million children live in food-insecure homes, 22 million children rely on free or reduced-price lunch at school, which is funded by the National School Lunch Program. However, these meals are often not available during the summer. To support these families, the summer feeding program provides free and nutritious meals to children 18 years of age and under during the summer.
Details: School Nutrition Services is committed to helping the students improve their academic performance through good nutrition. Meals are required to meet federal nutrition guidelines under the National School Lunch and Breakfast Programs. At breakfast, the four required food items are milk, fruit, and two bread items. At lunch, the five required food items are bread, meat, two fruits/vegetables, and milk.
Financial impact: There is no impact to the DeKalb County School District general budget. By serving as the DeKalb Parks and Recreation vendor, School Nutrition Services will generate $446,484.04 in revenue minus expenditures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1475
Dr. Connie R. Walker, Executive Director School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Draft Copy
Agreement to Furnish Food Service for the Summer Food Service Program 2024
This agreement is made and entered into between DeKalb County School District and DeKalb County, Government.
WHEREAS the DeKalb County School District agrees to provide daily unitized meals inclusive of milk to DeKalb County,
Government for the rates herein listed:
Price Meal # Meals # of Estimated Total
Per Type Needed Operating Cost for Food
Meal Per Day Days for Service Contract
Contract
Period
$2.10 Breakfast X 1,700 X 38 $135,660.00
$3.70 Lunch X 2,000 X 38 $281,200.00
Total Meal Cost $416,860.00
Optional Delivery: Refrigerated Trucks
Price Service # of Trucks # of Delivery Estimated Total
Per Type Per Day Days for Cost for Food
Truck Contract Delivery
Period
213.00 Delivery X 3 X 38 $124,282.00
22% Driver $5,342.04
/ Fuel X 3 X 38
Total Transportation Cost $29,624.04
Total Estimated Cost of Food Service for Contract Period = $446,484.04
It is further agreed that the DeKalb County School District, pursuant to the provisions of the Summer Food Service Program
regulations, 7 CFR Part 225, will assure that said meals meet the minimum meal pattern requirements as to components and
portion sizes, as found in School Food Service Program (“SFSP”) regulations 225.16 and SFSP Food Crediting Guide, and
will maintain full and accurate records that DeKalb County Government will need to meet its responsibility, including menu
records containing the amount of food prepared and daily number of meals delivered by type. It is further understood that
DeKalb County Government is ultimately responsible for documenting and assuring nutritional adequacy according to 7 CFR
225.
These records must be reported to the DeKalb County Government promptly by the last calendar day of the month. DeKalb
County School District agrees also to retain school nutrition program accountability records required under the preceding
clause for a period of five (5) years plus the current year from the date of receipt of final payment under this agreement (or
longer, if an audit is in progress); and upon request, make all accounts and records pertaining to the Program available to
Bright From the Start, Georgia Department of Early Care and Learning, Georgia Department of Education-School Nutrition
Division, USDA and the General Accounting Office for audit or administrative review at a reasonable time and place.
Refrigerated Truck Delivery/Transportation. Delivery option includes cost of truck rental, driver, and fuel expense. Vendor
selection for truck rental will be chosen based on three (3) quotes. The lowest and most responsive vendor of the three
quotes will be selected to provide services. If delivery option is not selected, DeKalb County Parks and Recreation agrees to
pick up meals from designated hub site. Meals must be contained in appropriate transporting equipment. All temperatures
should be taken prior to pick up and again upon delivery.
Reconciliation. DeKalb County School District will provide a list of meals served to DeKalb County Government biweekly for
meal reconciliation. Once meals have been reconciled by both Parties and invoice will be generated and issued to DeKalb
County Government.
Payment. The DeKalb County School District shall send an itemized invoice by certified mail addressed to: Mason Mill
Recreation Center, 1340-8 McConnell Drive, Decatur, GA 30033 Attn: Rose Myrick. Within thirty (30) days of receipt of
the itemized invoice, the DeKalb County Government shall remit payment to the District by certified mail addressed to: DeKalb
County School District, School Nutrition Department, 1780 Montreal Road, Tucker, GA 30084, Attn: Dr. Connie Walker, SNS
Executive Director.
Entire Agreement. This agreement constitutes the entire agreement between the Parties with respect to the matters set forth
herein and supersedes all prior, contemporaneous, written or oral negotiations, agreements, or understandings between the
Parties regarding such matters.
Draft Copy
Modification. This agreement may not be changed, modified, amended or altered except in a written agreement signed by
the Parties.
Governing Law. This agreement shall be governed by and construed and enforced in accordance with the laws of the State of
Georgia. All actions or proceedings arising out of or related to this Agreement shall be brought in the state or federal courts
located in or for DeKalb County, Georgia. Each Party hereby unconditionally and irrevocably consents to the jurisdiction of
such courts and waives its rights to bring any action or proceedings against the other Party except in such courts.
Effective Period of Agreement. This Agreement shall be effective as of May 31, 2024 until June 30, 2024. The Agreement
shall automatically renew on July 1, 2024 through July 22, 2024, unless a notice to terminate is given in writing by any Party to
the other Party, at least 10 days prior to the date of termination. Unless terminated earlier in accordance with this Agreement,
this Agreement shall automatically terminate absolutely and without further obligation on the part of DeKalb County School
District on July 22, 2024. This Agreement may also be terminated by notice in writing given by any Party to the other Party,
at least 10 days prior to the date of termination.
IN WITNESS THEREOF, the parties here to have executed this agreement as of the dates indicated below:
_________________________________________ _______________________________________
DeKalb County School District DeKalb County, Government
Dr. Devon Q. Horton, Superintendent Michael L. Thurmond, CEO
______________________________ ______________________________
Date: MM/DD/YY Date: MM/DD/YY
This Institution is an equal opportunity provider and employer. The Summer Food Service Program is an equal opportunity
program. If you believe you or anyone has been discriminated against because of race, color, national origin, sex, age, or
disability, write immediately to: USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington D.C.
20250-9410 or call (800) 795-3272 or (202)720-5382.
Draft Copy
APPENDIX I
Monthly Contract Breakdown
May 31 & JUNE 2024
Price Meal # Meals # of Estimated Total
Per Type Needed Operating Cost for Food
Meal Per Day Days for Service Contract
Contract
Period
$2.10 Breakfast X 1,700 X 23 $82,110.00
$3.70 Lunch X 2,000 X 23 $170,200.00
Total Meal Cost $252,310.00
Optional Delivery: Refrigerated Trucks
Price Service # of Trucks # of Delivery Estimated Total
Per Type Per Day Days for Cost for Food
Truck Contract Delivery
Period
213.00 Delivery X 3 X 23 $14,697.00
22% Driver $3,233.34
/ Fuel X 3 X 23
Total Transportation Cost $17,930.34
Total Estimated Cost of Food Service for June 2024 = $270,240.34
JULY 2024
Price Meal # Meals # of Estimated Total
Per Type Needed Operating Cost for Food
Meal Per Day Days for Service Contract
Contract
Period
$2.10 Breakfast X 1,700 X 15 $53,550.00
$3.70 Lunch X 2,000 X 15 $111,000.00
Total Meal Cost $164,550.00
Optional Delivery: Refrigerated Trucks
Price Service # of Trucks # of Delivery Estimated Total
Per Type Per Day Days for Cost for Food
Truck Contract Delivery
Period
213.00 Delivery X 3 X 15 $9,585.00
22% Driver $2,108.70
/ Fuel X 3 X 15
Total Transportation Cost $11,693.70
Total Estimated Cost of Food Service for July 2024 = 176,243.70
Estimated Grand Total = $446,484.04