Agenda Item
a. RFP# 24-568 Level Data LLC (Not to exceed $247,887)
Summary: Presented by: Dr. Markisha Mitchell, Chief Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement,
Request: It is requested that the Board of Education approve the award and contract for computer program evaluation services to Level Data LLC in an amount not to exceed $247,887.
Why: Level Data is the leading provider in Education Return on Investment (eROI) analysis. Its suite of software applications capture academic strategy, strategic alignment tools, resources, programs and associated cost to conduct eROI analysis. Level Data’s computer program evaluation process helps school districts answer questions like:
What resources do we have and what is the impact student learning?
Are students using the resources to the appropriate degree for optimal success?
Which resources are giving us the greatest return on investment?
How much did we spend on each resource? Are we engaging in effective spending and/or duplication of resources?
Level Data’s work with school districts illuminates core requirements for Education Return on Investment (eROI) to work in a practical educational setting allowing districts to measure the educational effectiveness and impact of district and school programs. To accomplish this, they will provide correlations to properly analyze the impact of programs.
The platform will combine and correlate disparate data sets out of multiple internal systems across a school district (expenditures, student information system data, student achievement data, program data). Additionally, strategic alignment (objective, goal, measurement, and target audience) will be captured for each item under analysis. Level Data’s experts have determined a successful implementation approach consisting of a combination of return on investment software, data analysis, and onsite/virtual meetings.
The AIM return on investment platform triangulates data from financials, student demographics, and student achievement, as well as usage/participation data when applicable, to calculate the eROI of each instructional program under analysis. Level Data’s technology securely and seamlessly integrates data and provides integration through a concierge data service, minimizing the workload on district technology staff. Level Data’s team of experts guide school districts through this process to ensure a successful evaluation of programs that lends to greater efficiency and improvements in student achievement.
Details: RFP 24-568 was competitively solicited through the Purchasing Department. It was posted to the DCSD IonWave website and the Georgia Procurement Registry on November 16, 2023. Electronic notification was sent to 56 vendors from the DCSD Vendor Bid List, 1605 vendors through the state of GA Procurement Registry and 385 vendors through IonWave. Three proposals were reviewed and deemed responsive to the requirements of the solicitation. The three responsive proposals were evaluated by the selection committee.
Financial impact: The purchase amount not to exceed $247,887 will be paid using ESSER funds
448.2210.530000.30521.7030.4190.8010.030.2022
Contact: Dr. Markisha Mitchell, Chief Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement, 678.676.0300
Effective: March 2024-July 2024
January 9, 2024 Page 1 of 2
RE: Award Recommendation Letter – RFP 24-568 Computer Program Evaluation
Dr. Markisha Mitchell,
RFP 24-568 Computer Program Evaluation was formally processed through the Procurement Department
at your request. Response(s) to the solicitation were received in the Procurement Department on
December 19, 2023.
Three (3) proposals were reviewed and three (3) deemed responsive to the requirements of the
solicitation. Please find attached the responsive proposals and the Abstract Sheet, which is the record of
the public opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Page 2 of 2
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to weyman_f_christopher@dekalbschoolsga.org.
_______________________________
Recommended Award Vendor #1
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\wfc
Attachment – Proposal(s)
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org