Agenda Item
i. ITB No. 22-541 Contract Extension and Approval for Liquid Propane Gas Delivery Service for Ferrellgas Primary ~ 2nd of 4 One-Year Contract Extensions (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension of ITB No. 22-541 for Liquid Propane Gas Delivery Service for the 2nd of 4 one (1)-year extension to Ferrellgas in the amount not to exceed $2,000,000 per year.
Why: This request is the first of four extensions for Ferrellgas to provide bulk fuel and delivery service as needed for the DeKalb County School District’s Transportation Department. This request is 2 of 4 one-year extensions. The terms of the initial agreements with the vendors are July 1, 2024, through June 30, 2025.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service and Ferrellgas was selected as the Primary vendor, and AmeriGas Propane LP was selected as the Secondary vendor. This bid is the second extension of four one-year extensions through July 1, 2024, through June 30, 2025.
Financial impact: This purchase for an amount not to exceed $2,000,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1475
Mr. Cedric A. Burse, Director of Fleet Service Department, 678-676-1385
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On June 16, 2022, the Purchasing Department formally processed Bid No. 22-
541 Liquid Propane Gas Delivery Service. Four (bids) were reviewed and
deemed responsive to the solicitation's requirements. Two of the four bids
were selected as submitting the best and most efficient service. Ferrellgas
was selected as the Primary vendor, and AmeriGas Propane LP was selected
as the Secondary vendor. This bid may be extended for up to 4 (four) years
total with a renewal option through June 30, 2026.
It is requested that the Board of Education Approve the ITB No. 22-541 for
Liquid Propane Gas Delivery Service for the 2nd of 4 one-year contract
extensions to Ferrellgas as the primary supplier from July 1, 2024, through
June 30, 2025.