Agenda Item
a. RFP# 24-568 Level Data LLC (Not to exceed $247,887)
Summary: Presented by: Dr. Markisha Mitchell, Chief Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement,
Request: It is requested that the Board of Education approve the award and contract for computer program evaluation services to Level Data LLC in an amount not to exceed $247,887.
Why: Level Data is the leading provider in Education Return on Investment (eROI) analysis. Its suite of software applications capture academic strategy, strategic alignment tools, resources, programs and associated cost to conduct eROI analysis. Level Data’s computer program evaluation process helps school districts answer questions like:
What resources do we have and what is the impact student learning?
Are students using the resources to the appropriate degree for optimal success?
Which resources are giving us the greatest return on investment?
How much did we spend on each resource? Are we engaging in effective spending and/or duplication of resources?
Level Data’s work with school districts illuminates core requirements for Education Return on Investment (eROI) to work in a practical educational setting allowing districts to measure the educational effectiveness and impact of district and school programs. To accomplish this, they will provide correlations to properly analyze the impact of programs.
The platform will combine and correlate disparate data sets out of multiple internal systems across a school district (expenditures, student information system data, student achievement data, program data). Additionally, strategic alignment (objective, goal, measurement, and target audience) will be captured for each item under analysis. Level Data’s experts have determined a successful implementation approach consisting of a combination of return on investment software, data analysis, and onsite/virtual meetings.
The AIM return on investment platform triangulates data from financials, student demographics, and student achievement, as well as usage/participation data when applicable, to calculate the eROI of each instructional program under analysis. Level Data’s technology securely and seamlessly integrates data and provides integration through a concierge data service, minimizing the workload on district technology staff. Level Data’s team of experts guide school districts through this process to ensure a successful evaluation of programs that lends to greater efficiency and improvements in student achievement.
Details: RFP 24-568 was competitively solicited through the Purchasing Department. It was posted to the DCSD IonWave website and the Georgia Procurement Registry on November 16, 2023. Electronic notification was sent to 56 vendors from the DCSD Vendor Bid List, 1605 vendors through the state of GA Procurement Registry and 385 vendors through IonWave. Three proposals were reviewed and deemed responsive to the requirements of the solicitation. The three responsive proposals were evaluated by the selection committee.
Financial impact: The purchase amount not to exceed $247,887 will be paid using ESSER funds
448.2210.530000.30521.7030.4190.8010.030.2022
Contact: Dr. Markisha Mitchell, Chief Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement, 678.676.0300
Effective: March 2024-July 2024
January 9, 2024
RE: Sourcing Efforts Letter – RFP 24-568 Computer Program Evaluation
On behalf of Mr. Byron Schueneman, CFO, because the procurement process is constantly evolving and
improving, the Procurement Department has developed a new customer service feature. The
Procurement Department is now providing a summary of sourcing efforts to the internal client RFP 24-
568 Computer Program Evaluation.
The Purchasing Department’s efforts include the following:
1) RFP 24-568 was posted to the DCSD IonWave website on November 16, 2023.
2) RFP 24-568 was posted to the Georgia Procurement Registry on November 16, 2023.
3) RFP 24-568 was advertised in the Champion Newspaper on November 16, 2023, and November
22, 2023.
4) Electronic notification sent to 56 vendors from the DCSD Vendor Bid List.
5) Electronic notification sent to 1605 vendors through the State of GA Procurement Registry.
6) Electronic notification sent to 385 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Three (3) proposals were reviewed and (3) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\wfc
c: Markisha Mitchell
Weyman F. Christopher
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org