Agenda Item
viii. Granting of Easement at Mary McLeod Bethune Middle School
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve an easement to Georgia Power to secure distribution and communication lines that service Bethune Middle School and the surrounding area.
Why: GA Power requests the right to cut, trim, and remove trees that endanger the distribution and communication lines to all existing facilities and future structure(s) that service the easement area.
Details: The easement request allows GA Power to trim and clear trees and other obstructions in the requested area. This project aims to secure the electric transmission and/or distribution lines and/or communication lines that service Bethune, MS. Any timber cut on the Easement Area by or for the Company shall remain the property of the owner of said timber.
Financial impact: As this easement will directly benefit the District, the financial impact of this easement will be $990.00 paid by Georgia Power to the District.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483
Mr. Hans G. Williams, Director of Planning & Capital Improvement, 678.676.1588
Effective: The date cannot occur before BOE approval.
Status: Approved by General Counsel
After recording, return to:
Georgia Power Company
Attn: Land Acquisition (Recording)
241 Ralph McGill Blvd NE
Bin 10151
Atlanta, GA 30308-3374
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PROJECT 2023110003 LETTER FILE DEED FILE MAP FILE
ACCOUNT NUMBER 11075377-GPC9596-0-12.02.01
NAME OF LINE/PROJECT: HAIRSTON ROAD H0622-DFU, BREAKER (TREE TRIM) (DEKALB COUNTY) DL
PARCEL NUMBER 060
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STATE OF GEORGIA
DEKALB COUNTY
DISTRIBUTION TREE TRIM / CLEARING EASEMENT
For and in consideration of the sum of Ten and No/100 Dollars ($10.00) and
other good and valuable consideration, in hand paid by GEORGIA POWER COMPANY, a
Georgia corporation (the “Company”), the receipt and sufficiency of which are
hereby acknowledged, DEKALB COUNTY BOARD OF EDUCATION (the “Undersigned”, which
term shall include heirs, successors and/or assigns), whose mailing Address is
1701 Mountain Industrial Blvd, Stone Mountain, GA 30083-1027, does hereby grant
and convey to the Company, its successors and assigns, the right, privilege and
easement to cut, trim, remove, clear and keep clear any and all trees and other
obstructions located on the Easement Area (as defined below), as well as the
right, privilege and easement to cut, trim and/or remove any trees which now or
may hereafter endanger the electric transmission and/or distribution lines and/or
communication lines of the Company, its successors and assigns now constructed
or which may hereafter be constructed on or adjacent to the Property (as defined
below) and the right of ingress and egress over the Property to and from the
Easement Area in connection therewith.
The “Property” is defined as that certain tract of land owned by the
Undersigned at 5200 COVINGTON HWY, DECATUR, GA 30035 (Tax Parcel ID No. 15 161
01 018) in Land Lot 161 of the 15 District of Dekalb County, Georgia.
The “Easement Area” is defined as the portion of the Property located within
twenty (20) feet of the centerline of the existing overhead of the existing
electric transmission, distribution and/or communication lines of the Company,
such Easement area being more particularly shown on “Exhibit A” attached hereto
and made a part hereof.
[Signature(s) on Following Page(s)]
Tree Trim (LIMS 2) 2017.08.15 Page 1 of 2
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PARCEL 060 NAME OF HAIRSTON ROAD H0622-DFU, BREAKER (TREE TRIM)
LINE/PROJECT: (DEKALB COUNTY) DL
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IN WITNESS WHEREOF, the Undersigned has/have hereunto set his/her/their
hand(s) and seal(s), this ___________ day of _____________________, ________.
Signed, sealed and delivered in the DEKALB COUNTY BOARD OF EDUCATION
presence of:
By: _____________________________ (SEAL)
_________________________________ Name:
Witness Title:
Attest: _________________________ (SEAL)
_________________________________ Name:
Notary Public Title:
[CORPORATE SEAL]
Tree Trim (LIMS 2) 2017.08.15 Page 2 of 2
K
Parcel ID# 15 060
162 03 018
5160 COVINGTON HWY DEKALB COUNTY BOARD OF EDUCATION
5200 Covington Hwy
Tax Parcel Id #15 161 01 018
State Rte 12 Covington
Hwy US Hwy 278
Legend
Existing Distribution Line
Easement Area Parcel ID# 15
Parcel ID# 15 161 02 001
Subject 020
162 05Tract 5169 COVINGTON HWY
5159 COVINGTON HWY Parcel ID# 15 161 02 002
5181 COVINGTON HWY
Exhibit A HAIRSTON ROAD H0622-DFU
LAND LOT: 161 PARCEL 060
DISTRICT: 15 BREAKER (TREE TRIM)
Land Engineering MAP NOT BASED ON SURVEY DATA
Structure and line locations based on Pre-Engineering (DEKALB COUNTY)
GPC Tree Trim easement is measured 20 feet data and subject to change. DISTRIBUTION LINE
from either side of existing Distribution Line NOT TO SCALE LIMS: 2023110003
Prepare Date: 11/20/2023
Payment Request Form
Owner Name: Dekalb County Board Of Education
___________________________________
LIMS Project & Parcel: 2023110003-060
___________________________________
Agent Name: Bailey
___________________________________
Payment Amount: $990
___________________________________
Verified By: ___________________________________
Payment Options (Select one – Check or Zelle)
☐ Check
Payable To: _____________________________
Street Address: _____________________________
City, State & Zip: _____________________________
Phone No: _____________________________
E-mail Address: _____________________________
☐ Zelle Electronic Payment (In addition to above items, owner must select one of the following.)
E-mail Address: _____________________________
Or
U.S. Mobile No: _____________________________
By selecting one of the above options, I hereby authorize payment by the chosen method.
• By selecting the first option, I understand that a paper check will be processed and delivered by
Federal Express to me at the street address provided within 2-4 weeks.
• By selecting the second option, I understand that a notification message will be sent via e-mail or
text message to my e-mail address or U. S. mobile phone number with instructions for completing
the electronic payment process from Bank of America to my bank account. This should be
processed within 2-4 business days. Further, if my e-mail address or U.S. mobile number is not
currently enrolled with the Zelle payment system, I understand that I am responsible for associating
the provided notification method with my bank account by following the instructions in the
notification message and/or contacting my bank for assistance.
Prior to processing payments of $600.00 or more, I also understand that I must complete an IRS-required
Form W-9 to collect information which Southern Company will report according to law.
Owner’s Signature: ___________________________________
Date: ___________________________________
Taxpayer Identification Number Request Form W9
2023110003 060 Dekalb
Project Number: _________ Parcel Number: County: _____
Bailey 15 161 01 018 $990
Closing Agent: _________ Tax APN: _______ Gross Proceeds: _________
Instructions for U.S. Tax Persons: As a business, federal income tax law requires us to report certain payments we make to you if you are not exempted from this reporting
responsibility. In order for us to properly meet the federal law requirements, we need certain information from you. Please complete the information requested below and
return the form to the Georgia Power Land Acquisition Agent or to the address shown above. If you do not provide us with your correct taxpayer identification number, you
may be subject to a $50 penalty imposed by the Internal Revenue Service. In addition, you may be subject to 28% backup withholding on reportable payments we make to
you.
Part 1 Tax Status
Instructions: Check ONE box only and provide your complete name and Taxpayer Identification Number
U.S. Resident Individual: Individual’s Name Individual’s Social Security Number
-- --
A sole proprietorship may have a “doing business as” trade name, but the legal name is the name of the business owner.
U.S. Sole Proprietor: Business Owner’s Name Owner’s Social Security Number
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Business or Trade Name: Or Employer’s Identification Number
--
A partnership may have a “doing business as” trade name, but the legal name is the list of the names of the partners.
U.S. Partnership, Name of Partnership/ LLC/ Employer Identification Number
Limited Liability Co. (LLC), Trust Trust/Estate (As shown on your tax forms)
or Estate: --
Partnership’s Legal Name
(Name of first partner):
A corporation may use an abbreviated name or its initials, but its legal name is the name on the articles of incorporation.
If an LLC electing corporate status for U.S. tax purposes, please attach a copy of you U.S. tax election on IRS Form 8832, Entity Classification Election
U.S. Corporation, Name of Corporation or Entity Employer identification Number
Tax Exempt Org, Federal, State or
Local Gov’t. Agency: --
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1. Corporation
2. Tax Exempt Charity under 501(a), or IRA
3. The United States or any of its agencies or instrumentalities
4. A state, the District of Columbia, a possession of the United States, or any of their political subdivisions
5. A foreign government or any of its political subdivisions
6. Other
Under penalties of perjury, my signature certifies that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me).
2. I am not subject to backup withholding because a) I am exempt from backup withholding, or b) I have not been notified by the Internal Revenue Service (IRS) that I am
subject to backup withholding as a result of a failure to report all interest or dividends, or c) the IRS has notified me that I am no longer subject to backup withholding.
3. I am a U.S. person (including a U.S. resident alien). The IRS defines a U.S. person as a) U.S. citizen, b) an entity (company, corporation, trust, partnership, estate, etc.)
created or organized in, or under the laws of, the United States; a state; or the District of Columbia, or c) a U.S. resident (someone who has a “green card” or has
passed the IRS “substantial-presence test.” For an explanation of the substantial-presence test, please see IRS Pub. 515 or 519, available at www.irs.gov.)
If you are a foreign person, do not complete this Form W-9. Instead, use the appropriate Form W-8 (see Publication 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities).
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