Agenda Item
vi. ITB 24-469 Catalog Discount Glazing Supplies Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-469 Catalog Discount Glazing Supplies to MSC Industrial Supply Co. and P & E Mirror and Glass, LLC for an amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of glazing supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope of associated with Catalog Discount Glazing Supplies can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of glazing supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on September 28, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to two (2) vendors from the DCSD Vendor Bid List and 201 vendors through the State of GA Procurement Registry. Electronic notification was sent to 159 vendors through IonWave. Bids were received on October 26, 2023, from two (2) firms.
The two (2) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co. and P & E Mirror and Glass, LLC are listed alphabetically. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Glazing supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
Event Number ITB 24-469 Addendum 2 Organization DeKalb County School District
Event Title Catalog Discount Glazing Supplies Workgroup Non-Capital
Event Description The DeKalb County School District (DCSD) is Event
seeking
Owner
catalog discounts from qualified
Sierra McGhee-Adams
bidders with professional qualifications, technical com
Event Type Invitation to Bid Email sierra_mcghee-adams@dekalbschoolsga.org
Issue Date 9/28/2023 05:00:01 PM (ET) Phone
Close Date 10/26/2023 02:00:00 PM (ET) Fax
Responding Supplier City State Response Submitted Lines Responded Response Total
MSC Industrial Supply Co. (Sid Toiol
Mableton
Co., Inc.) GA 10/21/2023 04:43:27 PM (ET) 1 $0.01
P & E Mirror and Glass LLC Atlanta GA 10/26/2023 01:55:36 PM (ET) 1 $0.25
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
ITB 24-469 Addendum 2 - Page 1
MSC Industrial Supply Co. (Sid Toiol Co., Inc.)
P & E Mirror and
Total Price $0.01 Total Price
Line # Description Mfgr Mfgno QTY UOM Estimated Unit Extended Unit
1 Discount offered from your catalog prices 1 EA $0.01 $0.01 $0.25
ITB 24-469 Addendum 2 - Page 2
P & E Mirror and Glass LLC
$0.25
Line # Extended
1 $0.25
ITB 24-469 Addendum 2 - Page 3
Line Responding Supplier Supplier Notes
ITB 24-469 Addendum 2 - Page 4
Line # Att # Attribute Name Attribute Note MSC Industrial Supply E Mirror
P &Co. (Sid Toiol
and Co.,
Glass
Inc.)
LLC
ITB 24-469 Addendum 2 - Page 5
Responding Supplier Signature Full Name Signature Email Supplier Notes
MSC Industrial Supply Co. (Sid Toiol
Scott
Co.,
McCamant
Inc.) mccamans@mscdirect.com Thank you for this opportunity. Please let us know if any additional inform
P & E Mirror and Glass LLC Neicy Hindsman pemglass@yahoo.com
ITB 24-469 Addendum 2 - Page 6
ITB 24-469 Addendum 2 - Page 7