Agenda Item
ii. RFP 20-472, Charter Bus Services Contract Extension Ratification and Approval, Allstate Tours, American Coach Lines, Coast to Coast Tours, LLC, Friendship Tours, LLC, Harmon Brothers, Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters (Fourth (4th) of four (4) One-Year Contract Renewal Options)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve the contract extension for RFP 20-472, Charter Bus Services to Allstate Tours, American Coach Lines, Coast to Coast Tours, LLC, Friendship Tours, LLC, Harmon Brothers, Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters for one additional year through December 31, 2024. This recommendation is for the fourth (4th) of four (4) one-year contract renewal options.
Why: An extension of this bid will allow the District to provide services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities.
Details: DCSD requested proposals from qualified commercial carriers to provide charter bus services as needed. On October 7, 2019, the Board of Education approved A National Limousine Services, American Coach Lines, Atlantic Transportation & Coaches, Coast to Coast Tours, LLC, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., Harmon Brothers Charter Service, Inc., Kelly Tours, Inc., Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Inc., and Southeastern Stages, Inc., and We Care Charters as the most responsive and responsible firms to provide charter bus services on an as-needed basis. On December 9, 2019, the Board of Education approved adding We Care Charters to the previously approved list after determining that their vehicles passed the on-site inspection. With the exception of A National Limousine Services, Atlantic Transportation & Coaches, and Georgia Coach Lines, Inc., all the above vendors are being recommended for their contract renewal option.
Financial impact: These services are paid for by the local school or department utilizing the service and will be paid for from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by General Counsel
November 13, 2023
VIA EMAIL: kperry@harmonbros.com
Harmon Brothers Charter Service, Inc.
5094 Westbrook Rd.
Union City, GA 30291
ATTN: Clinton Harmon, President
Reference: RFP 20-472, Charter Bus Services
Dear Mr. Harmon:
As a result of the excellent service provided by Harmon Brothers Charter Service, Inc., the DeKalb County School
District (“DCSD”) desires to renew the award of RFP 20-472, Charter Bus Services for one (1) year on the same terms,
conditions and pricing as set forth in the License and Services Agreement between DCSD and Harmon Brothers
Charter Service, Inc., dated December 18, 2019. The purpose of this letter is to obtain Harmon Brothers Charter
Service, Inc.’s acceptance of DCSD’s offer to renew the License and Services Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
January 1, 2024, through December 31, 2024. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Harmon Brothers Charter Service, Inc.’s consideration of this offer to renew the award
of RFP 20-472.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
lakesia_watkins@dekalbschoolsga.org, no later than Monday, November 27, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Mr. Eric Hofstetter
Mr. Cedric Burse
Ms. Chardra Carter
ACKNOWLEDGMENT
Harmon Brothers Charter Service, Inc., hereby accepts DeKalb County School District’s offer to renew the award of
RFP 20-472, Charter Bus Services, as set forth in the License and Services Agreement, until December 31, 2024.
Harmon Brothers Charter Service, Inc. understands that this acceptance is subject to the approval of the DeKalb
County Board of Education.
___________________________________ 11/14/2023
_____________________________
Authorized Signatory Date
Keisa Perry
___________________________________ Office Manager
_____________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/24/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Automatic Data Processing Insurance Agency, Inc.
PHONE FAX
Automatic Data Processing Insurance Agency, Inc. (A/C, No, Ext):
1-800-524-7024 (A/C, No):
E-MAIL
ADDRESS:
1 Adp Boulevard INSURER(S) AFFORDING COVERAGE NAIC #
Roseland NJ 07068 INSURER A : NorGUARD Insurance Company 31470
INSURED Harmon Bros Charter Service, Inc. INSURER B :
INSURER C :
DBA: Harmon Bros Charter Service, Inc. INSURER D :
5094 Westbrook Rd INSURER E :
Union City GA 30291 INSURER F :
COVERAGES CERTIFICATE NUMBER: 3426906 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? Y N/A N HAWC598908 02/03/2024 02/03/2025
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District, Attn: Sharmaine Greenland ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd
AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
OP ID: 04
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/10//2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Bob Murphy
InsureUSA Insurance Agency PHONE FAX
7079 Hayden Quarry Road (A/C, No, Ext): 770-484-5000 (A/C, No): 770-825-9072
Lithonia, GA 30038 E-MAIL
ADDRESS: BobMurphy@InsureUSA.com
Bob Murphy PRODUCER
CUSTOMER ID #: HARMO-1
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED
Harmon Bros. Charter Services, Inc. INSURER A : Lancer Insurance Company 26077
Clint Harmon INSURER B :
5094 Westbrook Road INSURER C :
Union City, GA 30291 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 5,000,000
DAMAGE TO RENTED
A X COMMERCIAL GENERAL LIABILITY GL 158194-#10 04/01/2023 04/01/2024 PREMISES (Ea occurrence) $
CLAIMS-MADE X OCCUR MED EXP (Any one person) $
PERSONAL & ADV INJURY $ 5,000,000
GENERAL AGGREGATE $ 5,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $
PRO-
X POLICY JECT LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
$ 5,000,000
A ANY AUTO BA 168054-#10 04/01/2023 04/01/2024
BODILY INJURY (Per person) $
ALL OWNED AUTOS
BODILY INJURY (Per accident) $
X SCHEDULED AUTOS
PROPERTY DAMAGE
$
HIRED AUTOS (PER ACCIDENT)
NON-OWNED AUTOS $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' LIABILITY TORY LIMITS ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Phy Damage Ded BA 168054-#10 04/01/2023 04/01/2024 S. Peril 10,000
A Phy Damage Ded BA 168054-#10 04/01/2023 04/01/2024 Coll 10,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Certificate holder is an additional insured in connection with the above-
referenced commercial insurance policies subject to the terms, conditions
and limitations of those policies.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1701Mountain Industrial Blvd
Stone Mountain, GA 30083 AUTHORIZED REPRESENTATIVE
Bob Murphy
© 1988-2009 ACORD CORPORATION. All rights reserved.
ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 11/30/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Automatic Data Processing Insurance Agency, Inc.
PHONE FAX
Automatic Data Processing Insurance Agency, Inc. (A/C, No, Ext):
1-800-524-7024 (A/C, No):
E-MAIL
ADDRESS:
1 Adp Boulevard INSURER(S) AFFORDING COVERAGE NAIC #
Roseland NJ 07068 INSURER A : NorGUARD Insurance Company 31470
INSURED Harmon Bros Charter Service, Inc. INSURER B :
INSURER C :
5094 Westbrook Rd INSURER D :
INSURER E :
Union City GA 30291 INSURER F :
COVERAGES CERTIFICATE NUMBER: 3334503 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? Y N/A N HAWC459261 02/03/2023 02/03/2024
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County School District, Attn: Sharmaine Greenland ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd
AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD