Agenda Item
iii. ITB 24-464 Catalog Discount Plumbing Supplies, Parts, and Equipment Contract Award Approval (Not to exceed $200,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of ITB 24-464 Catalog Discount Plumbing Supplies, Parts and Equipment to Best Plumbing Specialties, Inc. and MSC Industrial Supply Co. for an amount not to exceed $200,000.
Why: This bid will allow for the timely and cost-effective purchase of Locksmith supplies, parts, and equipment. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Details: Specific details related to the scope associated with Catalog Discount Plumbing Supplies, Parts, and Equipment can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/soliciations/.
In an effort to provide access to a broad spectrum of plumbing supplies, parts, and equipment at the best possible price that may be purchased over the course of a year from multiple vendors, the DeKalb County School District requested catalog discounts. This bid includes four (4) one (1)-year renewal options through 2029.
The ITB was posted on August 24, 2023. The solicitation was advertised in the Champion and posted on the DCSD website. Electronic notification was sent to thirty-six (36) vendors from the DCSD Vendor Bid List and 370 vendors through the State of GA Procurement Registry. Electronic notification was sent to 209 vendors through IonWave. Bids were received on September 19, 2023, from three (3) firms.
The two (2) firms deemed responsive by the District Purchasing Department are being recommended: MSC Industrial Supply Co. and Best Plumbing Specialties, Inc.. Discounted quotes will be obtained from all awarded firms for purchasing needs.
This recommendation is based on the review and evaluation of the bids received. These vendors may exceed the $100,000 threshold for goods and/or services within a fiscal year.
Financial impact: Plumbing supplies, parts, and equipment will be charged from various General Operations funds codes in the amount not exceeding $200,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Invitation to Bid Catalog Discounts – Plumbing Supplies, Parts, and Equipment was issued on
August 24, 2023 through the Purchasing Department. Bids were received on September 19, 2023, from
three (3) firms. This recommendation is based on the review and evaluation of the responsive bids
received.
The award of this contract will allow the DeKalb County School District to purchase products from more
than one vendor at a discounted price. Our goal is to provide efficient service and quality performance
while reducing costs.