Agenda Item
ii. Extension (Renewal) Bid No. 22-15 Frozen / Temperature Control & Dry Food Products (Renewal Year 3 of 4) to Gordon Food Service, Inc. (Not to exceed $15,407,125 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 22-15, Frozen Temperature Control & Dry Food Products to Gordon Food Service, Inc. in the amount not to exceed $15,407,125 for SY 24-25. This extends the agreement with Gordon Food Service, Inc. an additional year, July 1, 2024, through June 30, 2025.
Why: Gordon Food Service, Inc. is the primary grocery vendor for DeKalb County School District School Nutrition Services. The vendor provides food and supplies which meet the Child Nutrition, USDA standards for meal pattern requirements.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Gordon Food Service, Inc. provides excellent customer service. The program consultant is responsive, provides onsite visits, product updates and supports the District’s menu plans for breakfast, lunch, snacks and A La Carte. This level of communication is key in meeting federal guidelines to ensure reimbursable meals are provided for students. Gordon Food Service, Inc. “Best Practice” includes a daily delivery of food and supplies throughout the district, including emergency orders and online support.
Details: Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requested to extend Bid 22-15 for an additional year with the same terms, conditions and pricing as the original term contract from July 1, 2024 through June 30, 2025.
Bid 22-15 was approved by the Board on June 14, 2021, for an amount not to exceed $11,500,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the third of 4 extensions allowed.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: Funds will be paid from GL account: 622.3100.563000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Dr. Connie R. Walker, Executive Director School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
Chronology of Agenda Item
Scope: Extension (Renewal) Bid 22-15 to Gordon Food Services, Inc.
Contract Term: This is a term contract from July 1, 2024, through June 30,
2025, with options for renewal/extension for up to four (4) years through
June 30, 2026.
Solicitation Process: Bid 22-15 was competitively solicitated through
DCSD Purchasing Department from March 11, 2021, through April 13, 2021.
It was posted to DCSD website, advertised in the Champion Newspaper, and
electronic notification was sent to vendors on DCSD vendor list and the State
of GA Procurement Registry.
Award Process: Gordon Food Service Inc., is the sole responder to the
solicitation and was deemed responsive to the requirements of the
solicitation by DCSD Purchasing Department.
Bid 22-15 was extended for SY 2023-2043. School Nutrition Services (SNS)
requests to extend Bid 22-15 for SY 2024-2025 with the same terms and
conditions as the original term contract.