Agenda Item
ii. RFP 20-472, Charter Bus Services Contract Extension Ratification and Approval, Allstate Tours, American Coach Lines, Coast to Coast Tours, LLC, Friendship Tours, LLC, Harmon Brothers, Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters (Fourth (4th) of four (4) One-Year Contract Renewal Options)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve the contract extension for RFP 20-472, Charter Bus Services to Allstate Tours, American Coach Lines, Coast to Coast Tours, LLC, Friendship Tours, LLC, Harmon Brothers, Kelly Tours, Inc., Kingsmen Coach Lines, R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters for one additional year through December 31, 2024. This recommendation is for the fourth (4th) of four (4) one-year contract renewal options.
Why: An extension of this bid will allow the District to provide services that require travel outside the 75-mile radius limitation of the DCSD Transportation Department for student activities.
Details: DCSD requested proposals from qualified commercial carriers to provide charter bus services as needed. On October 7, 2019, the Board of Education approved A National Limousine Services, American Coach Lines, Atlantic Transportation & Coaches, Coast to Coast Tours, LLC, Allstate Tours, LLC dba Elite Tours of Atlanta, Friendship Tours, LLC, Georgia Coach Lines, Inc., Harmon Brothers Charter Service, Inc., Kelly Tours, Inc., Kingsmen Coach Lines, R & W Motor Coach, Samson Tours, Inc., and Southeastern Stages, Inc., and We Care Charters as the most responsive and responsible firms to provide charter bus services on an as-needed basis. On December 9, 2019, the Board of Education approved adding We Care Charters to the previously approved list after determining that their vehicles passed the on-site inspection. With the exception of A National Limousine Services, Atlantic Transportation & Coaches, and Georgia Coach Lines, Inc., all the above vendors are being recommended for their contract renewal option.
Financial impact: These services are paid for by the local school or department utilizing the service and will be paid for from multiple charge codes.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE: (MM/DD/YYYY)
ACORD CERTIFICATE OF LIABILITY INSURANCE 11-14-2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS
WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
PRODUCER
CONTACT Ed Richards
NAME:
Service Insurance Agency LLC PHONE (804) 288-6993 FAX (804) 285-0679
(A/C No. Ext): (A/C No. Ext):
6850 Catawba Lane E-MAIL
Richmond, VA 23226 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: RLI 13056
INSURED INSURER B: MANUFACTURERS ALLIANCE INS 36897
KINGSMEN COACH LINE LLC INSURER C:
INSURER D:
P O BOX 661 INSURER E:
CONLEY GA 30288-0661 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/YYYY)
GENERAL LIABILITY EACH OCCURRENCE $ 3,000,000
Commercial General Liability DAMAGE TO RENTED
PREMISES (Ea occurrence)
$ 100,000
Claims Made Occur LGB0016037 7-26-2023 7-26-2024
MED. EXP. (Any one person) $ 5,000
A
PERSONAL & ADV. INJURY $ 3,000,000
GEN’L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $ 3,000,000
PRO-
POLICY
JECT
LOC. PRODUCTS-COMP/OP AGG. $ 3000000
AUTOMOBILE LIABILITY COMBINED SINGLE
ANY AUTO LIMIT (Ea accident) $ 5,000,000
ALL OWNED AUTOS BODILY INJURY
(Per person) $
SCHEDULED AUTOS
HIRED AUTOS BODILY INJURY
A NON-OWNED AUTOS LFB0018877 7-26-2023 7-26-2024 (Per accident) $
PROPERTY DAMAGE
(Per accident) $
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
CLAIMS AGGREGATE
EXCESS LIAB $
MADE
DED RETENTION $ $
WORKERS COMPENSATION Statutory Limits Other
AND EMPLOYER’S LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L. EACH ACCIDENT $ 1,000,000
B OFFICER/MEMBER EXCLUDED? N/A 2022014342796U 12-22-2022 12-22-2023
(Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required.)
COVERAGE IS PRIMARY AND NON CONTRIBUTORY
CERTIFICATE HOLDER CANCELLATION
Fax Number: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE
DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
DEKALB COUNTY SCHOOL DISTRICT
AUTHORIZED REPRESENTATIVE
1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN GA 30083
ACORD 25 (2016/03)