Agenda Item
a. RFP 24-576 for the Teaching and Learning Curriculum Audit Services (Not to exceed $350,000) ~ Updated 4.9.2024
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction, 678-676-0731
Request: It is requested that the Board of Education approve the award for RFP 24-576 for the Teaching and Learning Curriculum Audit Services to Insight Education Group as the most responsive and responsible bidder to conduct a comprehensive curriculum audit in an amount not to exceed $350,000.
Why: The desired outcome of the teaching and learning curriculum audit is to provide the school district with recommendations regarding the DeKalb County School District’s existing curriculum and curricular management practices. The audit should analyze current curriculum and assessment resources and practices for content areas relative to state and national content area standards. Content areas included in the audit are as follows: English Language Arts, mathematics, science, social studies, world language, health and physical education, visual and performing art, music, career, technical, and agricultural education, special education, English learner, early intervention program, Montessori, International Baccalaureate, and gifted programs.
Components of the curriculum and assessment audit must include, but are not limited to:
• Evidence of alignment to state and national content area standards;
• Evidence of vertical and horizontal articulation of standards across the curriculum and assessments;
• A review of the school district’s organization chart and job descriptions to maximize direction and support for impacting change to deliver better instruction for all students;
• Evidence of consistency in the implementation of the curriculum and assessments district wide;
• Evidence of technology integration across all K-12 content areas;
• Evidence of curriculum and assessment materials that reflect the diversity of the student population;
• A review of the policies and controls that govern the curriculum development process; and
• A review of budgets to support the curriculum creation, review, revision, and implementation process.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Proposal (RFP) was issued January 18, 2024. Electronic notification was sent to 188 vendors from the DCSD vendor list, 3,012 vendors through the State of Georgia Procurement Registry (GPR), and 588 vendors through IonWave, the DeKalb County School District’s solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning January 18, 2024. Six (6) proposals were received on February 13, 2024, for the teaching and learning audit services. Five (5) proposals were deemed responsive and evaluated on the following criteria: the firm’s profile including ownership structure, history, and organization chart; scope of services including methodology and strategies; relevant experiences in comparable K-12 school districts; and three written references.
Financial impact: The total contract amount will not exceed $350,000.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Curriculum & Instruction, 678.676.0731
Effective: April 16, 2024 - April 15, 2025
Status: Solicitation Reviewed and Approved by General Counsel
TIMELINE WITH MILESTONES
24-576 K-12 Teaching and Learning Curriculum Audit
MILESTONES Dates
Initiating Department (End User) review, compile, classify, Wednesday, November 8, 2023
compare, rank: information gathered from all relevant sources and
suppliers to produce a COMPLETE/THOROUGH SCOPE of WORK
and Objective/Purpose Statement and list of contact data of
known suppliers of such services in the marketplace
Receipt of COMPLETE/THOROUGH SCOPE OF WORK and Objective Wednesday, November 8, 2023
Purpose Statement in the Purchasing Department – ELECTRONIC
FORMAT
APPROVED REQUISITION IN MUNIS WAIVED
Internal Finance Management Review Thursday, November 9, 2023
Solicitation Kickoff Meeting Tuesday, December 12, 2023
Solicitation Roundtable Meeting (Clarification)
Procurement Solicitation Draft Deadline Thursday, January 4, 2024
End user final draft approval of solicitation @ 12Noon Friday, January 5, 2024
Legal and Risk's written approval of solicitation Friday, January 12, 2024
Champion News Ad Reservation Deadline Thursday, January 11, 2024
1st Advertisement in Champion News; E-mail Notifications Thursday, January 18, 2024
2nd Advertisement in Champion News Thursday, January 25, 2024
IonWave Demo Session @11AM Wednesday, January 31, 2024
Deadline for Receipt of Vendor Questions Friday, February 2, 2024
Deadline for Receipt of Answers to Vendor Questions from
Initiating Department Tuesday, February 6, 2024
Questions/Answers Addenda Posted to DCSD Website Friday, February 9, 2024
Proposal Submission Deadline @2PM Tuesday, February 13, 2024
Public Proposal Acknowledgement @3PM Tuesday, February 13, 2024
Responsiveness Determinations & Process Management by Central Wednesday, February 28, 2024
Purchasing; Responses Submitted to the End User; Receipt of
signed Evaluator; Begin Evaluation Committee Review Process
Agreements/Surveys from End User
Interviews/Final Selection
BOE Agenda Item Due Date Monday, March 11, 2024
Anticipated BOE Approval Date Monday, April 15, 2024
Notice to Legal for Contract Preparation TBD