Agenda Item
i. Extension (Renewal) RFP No. 21-524R Uniform Services (Renewal Year 3 of 4) to Cintas Corporation (Not to exceed $258,940 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the Board of Education approve the renewal of RFP 21-524R for the purchase of uniforms by Cintas Corporation for an amount not to exceed $258,940.00 for SY 24-25. This request extends the agreement with Cintas Corporation an additional year from July 1, 2024, through June 30, 2025. This is the third of four (4) one-year (1-year) Contract Renewal options.
Why: School Nutrition Services aims to maintain a professional appearance at all times to promote a positive image of a quality program. There are currently 41 Central Office employees and 720 school-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to a good level of service provided by Cintas Corporation, School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025.
RFP 21-524R was initially approved by the Board on May 17, 2021, in an amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the third of 4 extensions (renewals) allowed.
Cintas Corporation
5180 Panola Industrial Boulevard, Decatur, GA 30035
Financial impact: School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account: 622.3100.559500.00062.8200.9990.8015.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-145
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 11/30/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
Holder Identifier : 201
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If
SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Northeast, Inc. PHONE FAX
(A/C. No. Ext):
(866) 283-7122 (A/C. No.):
(800) 363-0105
c/o Aon Client Services
4 Overlook Point E-MAIL
Lincolnshire IL 60069 USA ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: Liberty Insurance Corporation 42404
Cintas Corporation and its Subsidiaries INSURER B: Liberty Mutual Fire Ins Co 23035
6800 Cintas Blvd
PO Box 625737 INSURER C: LM Insurance Corporation 33600
Cincinnati OH 45262 USA INSURER D: Westchester Fire Insurance Company 10030
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570102865371 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY TB2651004227093 07/01/2023 07/01/2024 EACH OCCURRENCE $2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $1,000,000
PREMISES (Ea occurrence)
X Contractual Liability MED EXP (Any one person) $5,000
PERSONAL & ADV INJURY $1,000,000
570102865371
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
PRO-
POLICY X LOC PRODUCTS - COMP/OP AGG $2,000,000
JECT
OTHER:
A AUTOMOBILE LIABILITY AS7-651-004227-073 07/01/2023 07/01/2024 COMBINED SINGLE LIMIT
$5,000,000
(Ea accident)
AOS
BODILY INJURY ( Per person)
Certificate No :
X ANY AUTO
SCHEDULED BODILY INJURY (Per accident)
OWNED
AUTOS
AUTOS ONLY PROPERTY DAMAGE
HIRED AUTOS NON-OWNED
(Per accident)
ONLY AUTOS ONLY
X Comp/Coll $0
D X UMBRELLA LIAB X OCCUR G22035277018 07/01/2023 07/01/2024 EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000
DED X RETENTION $10,000
C WORKERS COMPENSATION AND WA565D004227103 07/01/2023 07/01/2024 X PER STATUTE OTH-
EMPLOYERS' LIABILITY ER
C Y/N WC5651004227123 07/01/2023 07/01/2024
ANY PROPRIETOR / PARTNER / EXECUTIVE
N
E.L. EACH ACCIDENT $2,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE-EA EMPLOYEE $2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $2,000,000
7777777707070700077761616045571110747517326215476007760315572534110073673574254000330761607766245777107655504253665750072371214621100660770271551277613007634220552375530076727242035772000777777707000707007
7777777707070700073525677115456000737510443023512107320410030273533074626722430235510703326261202611107132236353172010070232262430731100712222634307311107132227353163011077756163351765540777777707000707007
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: Request For Proposals (RFP) 21-524R, School Nutrition Uniform Services. Dekalb County School District is included as
Additional Insured on the General Liability, Automobile Liability and Umbrella Liability policies, but only with respect to
work performed under contract between the Certificate Holder and the Insured. On the General Liability, Automobile Liability,
Umbrella Liability and Workers' Compensation policies, a Waiver of Subrogation exists in favor of the Certificate Holder, only
to the extent required by written contract and that negligent acts of the Additional Insured are excluded.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
POLICY PROVISIONS.
Dekalb County School District AUTHORIZED REPRESENTATIVE
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083 USA
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