Agenda Item
ii. Extension (Renewal) Bid No. 22-15 Frozen / Temperature Control & Dry Food Products (Renewal Year 3 of 4) to Gordon Food Service, Inc. (Not to exceed $15,407,125 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the extension of Bid 22-15, Frozen Temperature Control & Dry Food Products to Gordon Food Service, Inc. in the amount not to exceed $15,407,125 for SY 24-25. This extends the agreement with Gordon Food Service, Inc. an additional year, July 1, 2024, through June 30, 2025.
Why: Gordon Food Service, Inc. is the primary grocery vendor for DeKalb County School District School Nutrition Services. The vendor provides food and supplies which meet the Child Nutrition, USDA standards for meal pattern requirements.
At the beginning of each school year, School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. This vendor’s performance met the assessment criteria.
Gordon Food Service, Inc. provides excellent customer service. The program consultant is responsive, provides onsite visits, product updates and supports the District’s menu plans for breakfast, lunch, snacks and A La Carte. This level of communication is key in meeting federal guidelines to ensure reimbursable meals are provided for students. Gordon Food Service, Inc. “Best Practice” includes a daily delivery of food and supplies throughout the district, including emergency orders and online support.
Details: Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requested to extend Bid 22-15 for an additional year with the same terms, conditions and pricing as the original term contract from July 1, 2024 through June 30, 2025.
Bid 22-15 was approved by the Board on June 14, 2021, for an amount not to exceed $11,500,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the third of 4 extensions allowed.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: Funds will be paid from GL account: 622.3100.563000.00062.8200.9990.8015.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Dr. Connie R. Walker, Executive Director School Nutrition Services, Division of Operations, 678. 676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 7/10/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Alex Ehlinger
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
300 Ottawa NW (A/C, No, Ext): 513-977-4747 (A/C, No): 513-977-4643
E-MAIL
Suite 301 ADDRESS: alex_ehlinger@ajg.com
Grand Rapids MI 49503 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Travelers Property Casualty Co of America 25674
GORDFOO-01
INSURED INSURER B : Old Republic Insurance Company 24147
Gordon Food Service, Inc.
INSURER C : Safety National Casualty Corporation 15105
1300 Gezon Parkway SW
Wyoming, MI 49509 INSURER D : Old Republic General Insurance Corp 24139
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 120100274 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
D X COMMERCIAL GENERAL LIABILITY Y Y MWZY 314881-23 8/1/2023 8/1/2024 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 2,000,000
MED EXP (Any one person) $ Excluded
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
B Y Y COMBINED SINGLE LIMIT $ 10,000,000
AUTOMOBILE LIABILITY MWTB 314880-23 8/1/2023 8/1/2024 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
A X UMBRELLA LIAB X OCCUR Y Y CUP-4T737898-23-NF 8/1/2023 8/1/2024 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
X RETENTION $ $
DED 0
PER OTH-
C WORKERS COMPENSATION Y LDS4060583 8/1/2023 8/1/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
General Liability: Additional Insured as required by written contract with Named Insured per form GL784004 8/19
Automobile Liability: Additional Insured as required by written contract with Named Insured per form PCA048 9/19 or CA2001 10/13
DeKalb County School District is named Additional Insured with respect to the General Liability policy and Automobile policy on a primary and non-contributory
basis if required by written contract with the Named Insured. The Producer will endeavor to mail 30 days written notice to the Certificate Holder named on the
certificate if any policies listed on the certificate are cancelled prior to the expiration date. Failure to do so shall impose no obligation or liability of any kind upon
the Producer or otherwise alter the policy terms.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083-1027 AUTHORIZED REPRESENTATIVE
USA
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