Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the March 13, 2023 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the March 13, 2023 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance

Request: It is requested that the Board of Education accept the January 2023 Monthly Financial Report.

Contact: Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Status: General Counsel approval not required

Request: It is requested that the Board of Education approve the February 2023 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200.

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the contract extension of RFP 22-491 for Real Eyes Entertainment/DBA Real Eyes Production as the most responsive and responsible bidder to provide audio visual services during the graduation exercises in an amount not to exceed $250,000.00. This is the first of three, one-year renewal options.

Details: This recommendation is for a period of one year with two (2) one-year contract renewal options remaining. Real Eyes Entertainment/DBA Real Eyes Production is located at 4725 Fulton Industrial Boulevard, Southwest, Atlanta, Georgia 30336.

Financial impact: The total budget for these services is allocated from the Division of Equity and Student Empowerment’s general fund in an amount not to exceed $250,000.00.

General Fund Charge Code:
(100.2100.530000.02011.7020.9990.8010.090.0000)

Contact: Dr. Bernetta Jones, Administrator, Office of the Superintendent, 678.676.1200
Ms. Lorraine Sanford, Support Project Specialist, Equity and Student Empowerment, 678.676.0519
Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731

Effective: May 22-30, 2023

Status: Approved by General Counsel

Summary: Presented by: Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment

Request: It is requested that the Board of Education approve the purchase of the Bullying Prevention Unit and the Child Protection Unit for K-5 schools. The cost of the licenses, which will support all elementary schools, is a one-time purchase and should not exceed $158,511.60.

Details: The Bullying Prevention Unit and the Child Protection Units are offered through the Committee for Children. The Committee for Children also offers the Second Step Social Emotional Learning (SEL) Curriculum for K-8 students. The Second Step SEL Curriculum is currently being implemented in our K-8 schools.

The Bullying Prevention Unit offers 5 lessons (per grade level) for K-5 which will be taught once per week for 30 minutes. The modules will provide an additional layer of training for students to help them recognize bullying. The lessons will be provided by school counselors.

The Child Protection Unit offers 6 lessons (per grade level) that are taught once per week for 30 minutes and will be provided by school counselors. Both units can be taught with the Second Step SEL Curriculum. The framework for both programs is aligned with Restorative Practices, MTSS/PBIS, and Trauma-Sensitive Practices.

Financial impact: The cost to the District shall not exceed $158,511.60, which will be paid from General Funds against Charge Code: 100.1000.553200.03111.7370.9990.8010.090.0000.

Contact: Mrs. Denise Revels, Director of Wrap Around and Support Services, 678.676.2011
Dr. Shannon Crosslin, Counseling Coordinator, III, 678.676.1890

Effective: Upon Board approval.

Status: Reviewed and approved by General Counsel.

Summary: Presented by: Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment

Request: It is requested that the Board of Education approves Georgia State University (GSU) to receive $220,088 of the $1,557,4010 grant to support the recruitment and training of the DeKalb County School District certified educators (e.g. special education teachers, general education teachers, certified school-based personnel) or individuals from underrepresented groups and/or from those living in communities served by our school district to alleviate the financial burden of graduate school. This is Year 1 for the fully funded grant project.

Details: The DeKalb County School District (DCSD) partnered with Georgia State University (GSU) and was awarded the United States Department of Education’s School-Based Mental Health Services grant. The grant is designed to diversify the field of school-based mental health personnel. The DeKalb County School District - Recruit, Train, and Retain (DCSD-RTR) project will specifically focus on increasing the diversity of future school psychologists to mitigate the environmental, social, and financial barriers that make it difficult for diverse students to enter graduate school and complete their training.

The Technical Services Agreement includes a total of $1,557,410 over 5 years for implementing the grant.

Financial impact: There is no cost to the district to implement the DCSD-RTR grant project. The grant is fully funded by the United States Department of Education’s School-Based Mental Health Services grant. The GSU budget of $220,088 listed in the Technical Services Agreement is based upon one (1) calendar year for 2023 to support the implementation of the grant.

Contact: Dr. Bernetta Jones, Administrator, Division of Equity and Student Empowerment, 678.676.1200
Mrs. Denise Revels, Director of Wrap Around and Support Services, Division of Equity and Student Empowerment, 678.676.2011
Mrs. Kimberly Franklin, Coordinator-III of Psychological Services, Division of Equity and Student Empowerment, 678.676.2222

Effective: March 14, 2023

Status: Approved by General Counsel.

Summary: Presented by: Office of Continuous Improvement (Accountability)

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is recommended that the Board of Education approve the contract for asset management, applicant tracking absence management, professional development management, and employee evaluation management services with Frontline Education in an amount not to exceed $702,236.16. This will be an annual subscription to be presented to the BOE each fiscal year.

Details: Frontline application modules support the DeKalb County School District with the following functions:




HCM Applicant Tracking and Screening: Allows DCSD to engage with jobseekers and hire quality candidates
Absence Management (AESOP): Manages employee absences, substitutes, and time and attendance
Employee Evaluations: Allows managers/supervisors to conduct transparent, defensible, growth-focused evaluations, and link results to professional learning plans and goals
Professional Development Management: Allows employees to have access to their professional plans and goals, resources for growth, and self-assessment.
Asset Tracking: Tracks the district's assets along with critical information used to support data-driven decisions









In summary, this agenda is requesting approval to purchase the renewal of all modules.







Board Policy DJE allows purchases to be made through contracts formally solicited and obtained through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. As a result, the Frontline purchase will utilize the National Cooperative Purchasing Alliance Contract Number 01-102 for Frontline Education.

Financial impact: Annual Subscription
Cost


Applicant Tracking
$59,261.38


Absence Management
$52,061.48


Frontline Central
$111,105.45


Screening Assessments
$15,509.10


Employee Evaluations Management
$145,031.00


Professional Learning Management
$166,955.50


Asset Management
$152,312.25


Total Annual Subscription
$702,236.16




Charge Code
100.1000.561200.00011.7600.9990.0308.070.0000 (General Fund)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Dr. Tekshia Ward-Smith, Human Resources Administrator, Division of Human Resources, 678.676.1200
Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678.676.0445

Effective: May 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of professional services and hardware to support the modernization of the district’s technology infrastructure with GreenPages Technology Solutions in an amount not to exceed $3,319,889. This is year 2 of a 2-year agreement.

Details: The DeKalb County School District has made a commitment to providing equitable access to an empowered learning and work environment supported by innovative technology as well as a robust, secure, and constantly accessible network. In the past twelve months, the Division of Information and Instructional Technology (DIIT) in conjunction with vendor-partners and subject matter experts, have assessed key components of the district’s technology infrastructure. The conclusions of these assessments inform the next steps as it pertains to the sustainability and transformation of the district’s technology environment. Implementation of current and future technology projects will be critical in realizing the district’s commitment to digital equity, empowered learning environments, as well as business continuity.

Due to ongoing staffing challenges in DIIT coupled with technology infrastructure change management, critical staffing gaps and capacity necessary to complete key projects and milestones within identified timelines have surfaced. As with most industries hiring for IT-related positions, the district is experiencing challenges with hiring IT-related staff. It has been determined that the district must secure complementary professional technology services and support to fill these gaps and ensure these projects are completed with fidelity.

This request for professional services has a finite window of two years - March 2022 - March 2024. The goal is to ensure key digital transformation and modernization projects are completed according to scope, timeline, and within budget. Ongoing professional services from Greenpages Technologies Solutions will allow DIIT to:

Ensure continuity in staffing and support so that projects are not impacted by a loss of capacity or knowledge;
Continue to stabilize the district’s technology environment and align with industry-standard practices;
Realize the modernization of the district’s technology infrastructure as aligned with the district’s strategic goals and objectives; and,
Develop, invest in, and enhance the existing DIIT workforce as they refresh their digital dexterity and upskilling to support both the current and future state of the district’s technology environment.

Although the goal is to procure services until March 30, 2024, DIIT will bring this vendor recommendation before the Board of Education for approval in one year with an evaluation of their performance.

DIIT evaluated pricing proposals from three existing DCSD vendors who are familiar with our technology environment. These vendors are Layer 3, Lockstep Technologies, and GreenPages Technology Solutions. Due to the immediate need for assistance with these critical technology infrastructure projects, previous experience with the district's technology infrastructure is very important as the vendor must be able to provide immediate support with operations, in-progress as well pending projects, and a comprehensive strategy for technology modernization that wraps around the district's strategic goals and performance objectives. After evaluating all three recommendations and pricing proposals, GreenPages Technology Services was determined to be the best option.

It is important to note that this agenda item has been tailored to consider the confidentiality necessary to protect the district’s strategies and plans to address the security of our data, infrastructure, and network.

In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96.

Financial impact: $3,319,889

100.2800.530000.00011.7600.9990.0308.070.0000 (General Fund)

306.2210.573400.80336.7600.9990.8013.070.0000 (SPLOST)







Service/Item


Cost




Implementation Services


$2,470,376




Hardware Purchases


$725,229




Hardware Support Services


$124,284




Total


$3,319,889

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education renew the contract for RFP 20-07, District-Wide Cabling Equipment and Services to Integrated Communication Networks, Inc. in an amount not to exceed $9,450,000. This request is to fund equipment and services that will refresh local area network cabling in all school buildings and facilities.

This will be year five of a five-year agreement.

Details: DCSD issued RFP 20-07 to request proposals to supply, configure, install, and maintain a structured cabling system for all 134 schools and administration locations in the Wide Area Network within DCSD on an as needed basis. Services shall include all equipment, labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel and per diem, direct and indirect administrative costs, overhead, any other charges, and all things and services necessary to provide a complete turn-key solution.

The RFP was written and submitted for approval in December 2018 and was published for two weeks in February 2019. Electronic notifications were sent to 15 vendors from the DCSD Vendor Bid List and 1742 vendors through the State of GA Procurement Registry. In March 2019, four proposals were received, reviewed, deemed responsive, and subsequently evaluated.

The 4 vendors considered were:
• Core Technologies, Inc.
• GC & E Systems Group, Inc.
• Integrated Communication Networks (ICN), Inc.
• PearlNet LLC

The criteria used to evaluate the options and their weightings were:
• Cost - 45%
• Ability to Execute - 35%
• Ability to Provide a Complete Solution to DCSD - 20%

Internal cabling qualifies for E-rate reimbursement. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Based upon a thorough and detailed evaluation of how well each of the vendors met the 3 major criteria considered, Integrated Communication Networks, Inc. was selected as the best choice.

Financial impact: $9,450,000.

306.2210.561600.80336.7600.9990.8013.070.0000 (SPLOST)

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer Division of Information and Instructional Technology

Request: It is requested that the Board of Education renew the contract for RFP 20-516, District Wide Wireless Infrastructure Equipment and Services to Integrated Communications Network (LCN), in an amount not to exceed $8,553,600. This request to spend is to fund equipment and services that will refresh wireless networks in all school buildings and facilities.

This will be year five of a five-year agreement.

Details: DCSD issued RFP 20-516 to request proposals to supply and install Wireless Access Points for any of the 134 schools and administrative locations within DCSD on its Wide Area Network on an as needed basis. Services shall include all equipment, labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel and per diem, direct and indirect administrative costs, overhead, any other charges, and all services necessary to provide a complete turn-key solution.

The RFP was written and submitted for approval in December 2018 and was published for two weeks in February 2019. Electronic notifications were sent to 44 vendors from the DCSD Vendor Bid List and 1742 vendors through the State of GA Procurement Registry. In March 2019, three vendors responded to the RFP, deemed responsive, and were evaluated.

The 3 vendors considered were:


Integrated Communication Networks, Inc.
IntelliSpring Technologies
Prosys


The criteria used to evaluate the options and their weightings were:


Cost - 45%
Ability to Execute - 35%
Ability to Provide a Complete Solution to DCSD - 20%


Wireless equipment qualifies for E-rate reimbursement. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Based upon a thorough and detailed evaluation of how well each of the vendors met the 3 major criteria considered, Integrated Communication Networks, Inc. was selected as the best choice.

Financial impact: $8,553,600.
306.2210.561600.80336.7600.9990.8010.070.0000 (SPLOST)

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the E-Rate award for Self-Provisioned Fiber Maintenance to the Zayo Group in an amount not exceed $205,320. This will allow the district to seek Category 1 reimbursement for Internet Connections and non-recurring services. This is year 1 of a five-year agreement.

Details: DCSD will use this E-Rate award to seek reimbursement for the Self-Provisioned Fiber of the DCSD Fiber Optic Network. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.

This year there was (1) vendor response to the Districts E-Rate 470 bid for (Self Provisioned Fiber). The response was evaluated by an internal team that consisted of the Network Manager, PMO Manager, IT Project Manager, and Wi-Fi Engineer.

The 1 vendor that responded to the DCSD 470 requests for Self-Provisioned Fiber (SPF) Maintenance is:


Zayo


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price 30
Experience with DeKalb County School District 25
Product/Service Features 20
Reliability 20
Local Preference 5



Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Zayo was selected as the best choice.

As part of the E-Rate competitive bidding process, this request for proposal was available to potential vendors, nationally. It is also important to note that Zayo/AGLN designed and built the district’s fiber network and has provided maintenance for the past 15 years.

The E-Rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-Rate regulations require that cost has a higher weighting. However, E-Rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-Rate regulations.

Financial impact: $205,320
General Fund
100.2800.543200.00011.7600.9990.0308.070.0000

DCSD will seek 90% reimbursement against a maximum expenditure of $205,320.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.767.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the E-rate award for Fiber Cabling - Wiring Closets to the Integrated Communication Network (ICN) Inc in an amount not to exceed $1,948,997.40. This award will allow the district to seek Category 2 reimbursement for fiber cabling and services.

Details: DCSD will use this E-Rate award to seek reimbursement for the Fiber Cabling - Wiring Closets. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage. DCSD for the year 2023-2024 has obtained an 80% discount level for Category 2 Products and Services.

This year there was (2) vendor response to the District's E-Rate 470 bid for (Fiber Cabling - Wiring Closets). The evaluation team was made up of five staff people in the Division of Information Technology and the district’s E-Rate business partner, EFG Group. There were two representing Network Services and one representing the Project Management Office, and two representatives from the EFG Group.

The 2 vendors that responded to the DCSD 470 requests for Fiber Cabling - Wiring Closets are:


Integrated Communication Networks (ICN), Inc.
AiOS Group

The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price - 35 points
Ability to Execute - 30 points
Product/Service Features - 25 points
Local Preference - 10 points


Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Integrated Network Communications (ICN), Inc. was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: Financial Impact
$1,948,997.40

306.2210.561600.80336.7600.9990.8010.070.0000 (SPLOST)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.767.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the E-RATE award for Category 1: Switch & GBICS Equipment and Maintenance & Technical Support to CDW-G LLC in an amount not to exceed $1,676,823.50. This will allow the district to seek Category 1 reimbursement for switches and GBICS equipment, accessories, services, and maintenance.

Details: DCSD will use this ERATE award to seek reimbursement for switches, GBICS and all services (technical and maintenance) for the district-wide network system. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.

This year there were (4) vendor responses to the Districts ERATE 470 bid for Category 1: Switch & GBICS Equipment and Maintenance & Technical Support. The response was evaluated by an internal team of three representing Network Services, one representing the Project Management Office, and two representatives from EFG Group.

The 4 vendors that responded to the DCSD 470 requests for Switch & GBICS Equipment and Maintenance & Technical Support are:


CDW-G LLC
Layer 3 Communications
PC Solutions, Inc
AiOS Group


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:

Price - 30 points
Ability to Execute - 25 points
Past Experience/Relationship with Respondent - 20 points
Changeover Costs - 10 points
Work with K12 Districts of Comparable Size of DCSD - 10 points
Willingness to Invoice via SPI - 5 points



Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, CDW-G LLC was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $1,676,823.50

306.2210.573400.80336.7600.9990.8010.070.0000 (SPLOST)
306.2210.561600.80336.7600.9990.8010.070.0000 (SPLOST)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.767.1274

Effective: April 2023

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the E-Rate award for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support to CDW-G LLC in an amount not to exceed $13,565,232. This will allow the district to seek Category 2 reimbursement for switches and GBICS equipment, accessories, services, and maintenance.

Details: DCSD will use this ERATE award to seek reimbursement for switches, GBICS and all services (technical and maintenance) for the district-wide network system. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.

This year there were (4) vendor responses to the Districts ERATE 470 bid for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support. The response was evaluated by an internal team of three representing Network Services, one representing the Project Management Office, and two representatives from EFG Group.
The 4 vendors that responded to the DCSD 470 requests for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support are:


CDW-G LLC
Layer 3 Communications
PC Solutions, Inc
AiOS Group


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price - 30 points
Ability to Execute - 25 points
Past Experience/Relationship with Respondent - 20 points
Changeover Costs - 10 points
Work with K12 Districts with Comparable Size of DCSD - 10 points
Willingness to Invoice via SPI - 5 points






Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, CDW-G LLC was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that the cost has a higher weighting. However, E-rate regulations do not require selection of the lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $13,565,232

306.2210.573400.80336.7600.9990.8010.070.0000 (SPLOST)
306.2210.561600.80336.7600.9990.8010.070.0000 (SPLOST)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.767.1274

Effective: April 2023

Status: Approved by the General Counsel

Summary: Presented by: Division of Community Empowerment, Innovation and Partnerships

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the extension of RFP 20-752-030R Asbestos and Lead Based Paint Abatement Services with SACAL Environmental & Management Company, for an additional year through April 22, 2024.

Details: On March 15, 2021, the Board of Education approved SACAL Environmental & Management Company as the most responsive and responsible offeror to provide district wide asbestos and abatement services on an as-needed basis. This recommendation is for the second of four one-year (1-year) contract renewal options. SACAL Environmental & Management Company is located at 2153 Vineville Avenue, Macon, GA 31204.

Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the use of the CINTAS Uniform Agreement issued through the Omnia Cooperative Agreement Contract No. 222886, for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff for a not to exceed amount of $400,000. The contract period will be for one (1) year, effective April 1, 2023 through March 31, 2024.

Details: DeKalb County District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation through the use of their uniform agreement established through U.S. Communities.

Financial impact: The total contract amount for these services in the amount not to exceed $400,000 will be allocated from the General Fund Budget, Supplies (100.2600.561000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the renewal of Bid 22-496 for Custodial Equipment to Southeast Link, Veritiv Operating Company, and W.W. Grainger for an additional year not to exceed $3,400,000.

Details: On March 14, 2022, the Board of Education approved Americas 1st, Southeast Link, Veritiv Operating Company, and W.W. Grainger as the most responsive and responsible offeror to provide custodial equipment at the best possible price that may be purchased over the course of a year. Americas 1st declined the District’s request to renew. This recommendation is for the first of three one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $3,400,000 will be allocated from the General Fund Budget, Purchase Equip-Not Buses/Comp (100.2600.573000.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the renewal of Bid 22-497 for Custodial Supplies to Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Southeastern Paper, Veritiv Operating Company, and W.W. Grainger for an additional year not exceed $2,000,000.

Details: On March 14, 2022, the Board of Education approved Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Pyramid School Products, Southeastern Paper, Veritiv Operating Company, and W.W. Grainger as the most responsive and responsible offeror to provide custodial supplies at the best possible price that may be purchased over the course of a year. Pyramid School Products declined the District’s request to renew. This recommendation is for the first of three one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Supplies (100.2600.561000.00011.7620.9990.8010.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the Board of Education approve the District to contract with Canty Consulting Services for an amount not to exceed $84,000 from March 14, 2023 to September 30, 2023.

Details: The U.S. Department of Education is requiring all local school districts that receive ESSER funds and use those funds for facilities improvements and upgrades to implement the U.S. Department of Labor’s Federal Labor Standards Act, commonly referred to as the Davis Bacon Wage Rate Requirements outlined in 29 Code of Federal Regulations, Part 5.5. As a business consultant with 14+ years of experience in the nonprofit sector and 6+ years in the affordable housing industry, Ms. Canty, CEO of Canty Consulting Services, has the specialized skill set, knowledge and technical abilities necessary to support the District’s Facilities/Maintenance Department to ensure compliance with the required Federal Regulations for construction projects.

Financial impact: The account charge code from which the expense will be paid is (100.2600.530000.00011.7520.9990.8013.040.0000) for a total amount not-to-exceed $84,000.00.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design & Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the use of the Herc Rental Agreement issued through Omnia Contract No. 2019000318, for the rental of various maintenance equipment for a not to exceed amount of $1,000,000.

Details: Herc Rentals is responsible for providing rental of various maintenance equipment used throughout the District, on an as-needed basis for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. Herc Rentals was awarded Contract No. 2019000318 effective November 2018 to provide equipment rental services.

Financial impact: The total contract amount for maintenance equipment rental in the amount not to exceed ­­­­­$1,000,000 will be allocated from the General Fund Budget, Rental of Equipment & Vehicles (100.2600.544200.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFP No. 23-752-003 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for General Contractor services for the School-Based Health Center Expansion at Ronald E. McNair Discovery Learning Academy for the lump sum amount of $448,800.00.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on August 25, 2022, and notification of the upcoming bid was sent via email to more than 125 vendors from the DCSD vendor list, 2,353 vendors through the State of Georgia Procurement Registry, and 338 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Ten (10) people attended the virtual mandatory pre-proposal meeting on September 8, 2022, representing six (6) general contractor firms. Three (3) proposals were received on September 29, 2022, for the School-Based Health Center Expansion at Ronald E. McNair Discovery Learning Academy. All three proposals were deemed responsive and were evaluated by a selection committee.

Centennial Contractors Enterprises, Inc., will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc., is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.

Financial impact: The total contract amount for the School-Based Health Center Expansion at Ronald E. McNair Discovery Learning Academy project in the amount of $448,800.00 will be allocated from two sources; $300,000.00 from construction cost code SP5FACCON.35435.GENCONTR and $150,000.00 from a grant from Emory University

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract renewal for RFQu 19-752-024 for Geotechnical, Environmental and Construction Material Testing on an as needed basis for Geotechnical, Environmental and Construction Material Testing for both SPLOST and Non-SPLOST projects. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024.

Details: On March 4, 2019, the Board of Education approved Atlas Technical Consultants, ECS Southeast, LLP, Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, and Terracon Consultants, Inc., and Wood Environment & Infrastructure Solutions, Inc. as the most responsive and responsible offeror to provide district wide geotechnical, environmental and construction material testing. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, and Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024. Atlas Technical Consultants, ECS Southeast, LLP, and Wood Environment & Infrastructure Solutions, Inc. did not respond to the District’s request to renew. This recommendation is for the fourth, and final, of four one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $300,000 will be allocated from the General Fund Budget, Purchased Prof/Tech Services (100.2600.530000.00011.7520.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the continued use of U.S. Communities Agreement, Graybar Electric Company, Inc. Contract No. EV2370 for the purchase of lighting for an additional year for a not to exceed amount of $250,000.

Details: Graybar Electric Company, Inc. will be used for the purchase of lighting used for various locations throughout the District, on an as-needed basis. Graybar Electric Company, Inc. Contract No. EV2370 with U.S. Communities that was effective February 1, 2018 was renewed on February 1, 2023 for an additional two (2) years through January 31, 2025 to provide this service.

Financial impact: The total contract amount for these services in the amount not to exceed $250,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543000.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the Board of Education authorize the district to use the E & I Cooperative Agreement with Mobile Modular Management Corporation to dispose, relocate, install, and renovate existing portable classrooms to install fire sprinkler systems in accordance with the new Georgia State Fire Marshall requirements in the fixed price amount of $3,110,663.00.

Details: On January 1, 2020, the Georgia Fire Marshall Rules took effect (Chapter R&R 120-3-3 Rules and Regulations for the State Minimum Fire Standards) requiring that all new or relocated educational buildings must have sprinklers.

An exception to this requirement is available only if all three (3) of the following conditions are met:

a. Building area does not exceed 1000 square feet
b. Building contains a single classroom, and
c. Building is located not less than 30 feet from another building.

Based on this new Georgia State Fire Marshall requirement for sprinklers, 6 existing modular quad classroom buildings and 13 existing modular single classrooms which are being relocated must have sprinklers installed. The Facilities/Maintenance Department is seeking a turn-key service for the relocation, installation, and refurbishment of fire sprinklers in these 6 modular quad buildings and 13 existing modular single classrooms. Use of this contract will expedite this process and comply with these new requirements.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into a certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

The Facilities/Maintenance Department is seeking a turn-key service for the removal and disposal of 28 existing modular single classrooms and 2 existing modular quad buildings. Mobile Modular Corporation will also refurbish 20 existing modular buildings.

E&I Cooperative Services is a non-profit purchasing cooperative that focuses exclusively on education. As a member of E&I Cooperative Services, DCSD receives tremendous cost savings and economies of scale - E&I’s membership includes more than 5,000 of the nation’s schools, colleges, and universities.

Financial impact: The total budget of $3,110,663.00 for this project is allocated from the cost codes (SP5-FACCON.21735.PRECON) and (100.2600.549000.01611.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget and SPLOST V Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the renewal of ITB 21-752-018 for roofing contractor services to Core Roofing Systems, Inc., and Klein Contracting Corp. on an as needed basis for minor roofing repair projects, for various locations throughout the district. This request extends the agreement for Core Roofing Systems, Inc., and Klein Contracting Corp. an additional year through May 19, 2024 for an additional year not to exceed $2,000,000.

Details: On April 19, 2021, the Board of Education approved Core Roofing Systems, Inc., CP Rankin, Inc., Klein Contracting Corp., and Summer Roofing Company as the most responsive and responsible offeror to provide district wide Roofing services. This request extends the agreement for Core Roofing Systems, Inc., and Klein Contracting Corp. through May 19, 2024. Summer Roofing Company and CP Rankin, Inc. did not respond to the District’s request to renew. This recommendation is for the second of four one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services, in an amount not to exceed $2,000,000 will be allocated from the General Fund, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education ratify and approve the renewal of ITB No. 19-466 for district-wide grease trap & septic tank pumping services to Darling Ingredients, Inc. for an additional year in the amount not to exceed $290,000.

Details: On September 10, 2018, the Board of Education approved Darling Ingredients, Inc., as the most responsive and responsible bidders to provide grease trap & septic tank pumping services on an as-needed basis for various locations throughout the District. This recommendation is for the fourth, and final, of four one-year (1-year) contract renewal options. Darling Ingredients, Inc., is located at 5076 Nida Drive, Smyrna, GA 30080.

Financial impact: The total contract amount for these services in the amount not to exceed $290,000 will be allocated from the General Fund Budget, Repair & Maintenance Service
(100.2600.543000.00011.7520.0000.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Directory of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the renewal and ratification of ITB 20-752-037 for Plumbing Contractor Services to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC for an additional year in the amount not to exceed $2,500,000.

Details: On December 7, 2020, the Board of Education approved K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC as the most responsive and responsible offeror to provide district wide plumbing services. This request ratifies and extends the agreement for The Elite Plumber, LLC, MAXAIR and Sid’s Sewer and Drain, Inc. an additional year, February 19, 2023 - February 18, 2024 and K.E.G. Plumbing & Mechanical, Inc. an additional year, April 23, 2023 - April 22, 2024. This recommendation is for the second of four one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented By: Chief Bradley Gober, Executive Director, Department of Public Safety

Request: It is requested that the Board of Education approve the lease of Evolv Weapons Detection for middle and high schools in an amount of $8,014,853.16 to be paid over four years as follows:

Year 1: $3,254,355.50
Year 2: $1,586,832.55
Year 3: $1,586,832.55
Year 4: $1,586,832.55

Details: The Evolv Weapons Detection System combines powerful sensor technology with proven artificial intelligence, security ecosystem integrations and comprehensive venue analytics to ensure safer, more accurate threat detection at an unprecedented speed and volume. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.

Financial impact: The cost of purchase and installation totaling $8,014,853.16 will come from charge codes:
100.2600.573000.40211.7510.9990.8010.010.0000 Equipment Purchase
100.2600.530000.40211.7510.9990.8010.010.0000 Equipment Installation

Contact: Chief Bradley Gober, Executive Director, Department of Public Safety, 678.676.2155

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the expenditure for Motor Coach Bus services to R&W Motorcoach for an amount not to exceed $76,000.00.

The purpose for the service: to transport students from the 24 high schools to the graduation site (Hallford Stadium) and return them to their respective high school during the week of May 22-27, 2023.

Financial impact: The total budget for these services is included in the FY’23 budget and allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Division of Equity and Student Empowerment’s General Fund Budget.

Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Bernetta Jones, Office of the Superintendent, 678.676.1200
Ms. Lorraine Sanford, Support Project Specialist, 678.676.1200

Effective: May 22-27, 2023

Status: Approved by General Counsel

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division

Request: It is requested that the Board of Education approve the lease of the 10-classroom modular building in accordance with the terms and conditions of the Lease Quotation between DCSD and Mobile Modular Management Corporation, in the fixed price amount of $312,538.88.

Details: The proposed modular building is to accommodate temporary classroom needs at E.L. Miller Elementary during the construction phase. Mobile Modular Management Corporation submitted a lease quotation for the lease and placement of a modular classroom building for use throughout the construction phase.

The District is requesting the lease of a 10-classroom modular building with restrooms. The lease of this modular building will support student capacity and the replacement of existing classrooms under construction.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

The Facilities/Maintenance Department is seeking a turn-key service for the removal and disposal of 28 existing modular single classrooms and 2 existing modular quad buildings. Mobile Modular Corporation will also refurbish 20 existing modular buildings.

Financial impact: The total budget of $312,538.88. for this project is allocated from the cost codes (SP5FACCON.35435.GENCONTR) under the Operations’ Division General Fund Budget and SPLOST V Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Dr. Triscilla Weaver, Region V Superintendent

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept the donation of $25,000 from Amazon Future Engineer Program for Chapel Hill Elementary School. The funds will be used to support the school's STEM Lab with the purchase of instructional materials and supplies.

Details: Chapel Hill Elementary School's STEM Lab teacher was named as one of this year's Amazon Future Engineer Teachers of the Year. As a result of this honor, Amazon Future Engineer Program will donate $25,000.00 to the school. Therefore, Chapel Hill Elementary School is requesting that the Board of Education accepts the donation from Amazon Future Engineer for $25,000.00. The funds will be used to support the STEM Lab with the purchase of materials and supplies.

Financial impact: None

Contact: Dr. Triscilla Weaver, Region V Superintendent 678. 676.2845
Mrs. Lawanzer Smith, Principal of Chapel Hill Elementary School, 678.676.8402

Effective: Upon Board approval

Summary: Presented by: Ms. Ateshia Lester, Interim Regional Superintendent, Region VII

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $5000 from the Academy of Sports and Outdoors to DeKalb County School District. These funds will be used to support any initiatives based on the district's strategic plan.

Details: Mr. Hines, a teacher at Barack H. Obama Elementary School was awarded a shopping spree for his Pre-K Class to celebrate Black History Month. Academy Sports and Outdoors will also be providing $500 in equipment for the P.E. program at the school. Since Barack H. Obama Elementary is a part of the DeKalb County School District, the company has generously donated $5000 to the district as well.

Financial impact: The funds are donated so there will be no impact to general budget.

Contact: Ms. Ateshia Lester, Interim Regional Superintendent, Region VII, 678.676.2826

Effective: 3/14/2023

Status: Attorney approval is not required.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the hiring recommendation of Byron Schueneman to the position of Chief Financial Officer in the Division of Finance.

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Status: Upon Board approval.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the hiring recommendation of Candace Y. Alexander to the position of Director of Professional Learning .

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Status: Upon Board approval.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources .

Request: It is requested that the Board of Education approve the following personnel recommendation for the position of Accountant II in Finance, to the relative of the Director of Educational Media Services.

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200.

Status: Upon Board approval.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the following personnel recommendation for the position of Substitute, to the relative of the Executive Director of Curriculum & Instruction.

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200.

Status: Upon Board approval.

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair

Request: It is requested that the Board of Education accept amended Board Policy BBC, Part B.1. (Membership) as a FIRST READ to lay on the table for stakeholder feedback and be considered for adoption at the April 17, 2023 board meeting.

Details: Board Policy BBC is being presented by the Board for revision based on the goal of establishing the purpose of the Audit Committee and its membership. The proposed revisions seek to increase transparency and improve DCSD financial processes.

Financial impact: There is no financial impact to the District.

Contact: Mrs. Deirdre P. Pierce, Vice Chair, 678.676.0227

Status: Approved by General Counsel.

Summary: Convened by: Mr. Diijon B. DaCosta, Sr., Board Chair

*Speakers
1. J'Shanna Graves
2. Robin McDonald
3. Dee Smith
4. Tiffany Tate-Hogan
5. Deborah Jones
6. Lance Hammonds
7. Deidra Wright
8. Carla Weston-Brown
9. Lanita Smith
10. Albert Fields

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Mrs. Whitney McGinniss, Board Member, District 2

Request: It is requested that the Board of Education officially recognize March as Youth Art and Music in Our Schools Month.

Details: Youth Art and Music Appreciation Month exists to:

Recognize art and music education as viable factors in the total education of students;
Direct attention to the value of art and music education for critical thinking;
Expand art and music programs in schools;
Provide additional opportunities to participate in creative art and music learning activities;
Garner support from the community, businesses, and governmental agencies; and
Increase understanding and interest in art and music through exhibits, museums, concert halls, workshops, and other creative ventures.

Financial impact: None

Contact: Ms. Stacy Stepney, Chief Academic Officer, Curriculum & Instruction, 678.676.0731
Dr. Lenisera Barnes- Bodison, Executive Director, Curriculum & Instruction, 678.676.0166

Dr. Kimberlynn Weston, PreK-12 Director, Curriculum and Instruction, 678.676.0144

Ms. Monica L. Fogg, K-12 Music Coordinator, Curriculum and Instruction, 678.676.0209

Effective: March 13-31, 2023

Status: Attorney Approval is not required

Summary: Presented by: Ms. Allyson Gevertz, Board Member, District 4

Request: The Board of Education is requested to approve the national proclamation for School Social Work Week during the week of March 5-11, 2023.

Details: March 5-11, 2023 is School Social Work Week, and it is recognized both nationally and internationally.

Financial impact: There is no financial impact to the district.

Contact: Mrs. Denise Revels, Director of Wrap Around Services, Division of Equity and Student Empowerment, 678.676.2011
Mrs. Shelly Bishop, Coordinator of Social Work Services, Division of Equity and Student Empowerment, 678.676.2009

Effective: Upon Board Approval.

Status: Attorney approval not required.

Summary: Presented by: Mr. Diijon DaCosta, Sr., Chair

Request: It is requested that the Board of Education officially recognize the achievements of three Southwest DeKalb HS Wrestling Team members.

Summary: Presented by: Dr. Vasanne S. Tinsley

Effective: March 13-17, 2023

Summary: It is requested that the DeKalb County Board of Education approve the March 13, 2023, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the March 13, 2023, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____