Agenda Item
i. Motor Coach Bus Transportation for the 2023 Graduation Ceremonies (in an amount not to exceed $76,000.)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the expenditure for Motor Coach Bus services to R&W Motorcoach for an amount not to exceed $76,000.00.
The purpose for the service: to transport students from the 24 high schools to the graduation site (Hallford Stadium) and return them to their respective high school during the week of May 22-27, 2023.
Why: Providing transportation services alleviates the potential of negative impact on school district’s ability to transport non-graduating students to and from school. Providing this service also ensures that all graduating seniors have access and arrive at the ceremony site in a timely manner.
Financial impact: The total budget for these services is included in the FY’23 budget and allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Division of Equity and Student Empowerment’s General Fund Budget.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Bernetta Jones, Office of the Superintendent, 678.676.1200
Ms. Lorraine Sanford, Support Project Specialist, 678.676.1200
Effective: May 22-27, 2023
Status: Approved by General Counsel
CHRONOLOGY FOR MOTOR COACH SERVICES:
• Reviewed DCSD’s current contract for Approved Commercial Carriers (2/7/23)
• Sent request for quotes to the eight (8) approved carriers (2/13/23)
• Three approved carriers decline the opportunity to participate
• Four approved carriers submitted quotes (2/16/23)
• On carrier responded verbally via phone but did not submit a written quote