Agenda Item
1. FIRST READ - Amendment to the Bylaws & Policies: Board Policy BBC, Part B.1 (Membership)
Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair
Request: It is requested that the Board of Education accept amended Board Policy BBC, Part B.1. (Membership) as a FIRST READ to lay on the table for stakeholder feedback and be considered for adoption at the April 17, 2023 board meeting.
Why: Board Policy BBC is presented for revision. The purpose is to align the election of additional Board of Education committee members with the election of the Board Chair and Vice Chair in January of each year; to clarify how many additional Board members may be elected to serve; and who would fill a vacancy.
Details: Board Policy BBC is being presented by the Board for revision based on the goal of establishing the purpose of the Audit Committee and its membership. The proposed revisions seek to increase transparency and improve DCSD financial processes.
Financial impact: There is no financial impact to the District.
Contact: Mrs. Deirdre P. Pierce, Vice Chair, 678.676.0227
Status: Approved by General Counsel.
Board Policy Manual
DeKalb County School District
Board Policy BBC: Board Committees Status: DRAFT - 1st
Reading
Original Adopted Date: 03/10/2020 | Last Revised Date: 03/14/2022 | Last Reviewed Date: 03/14/2022
Board Policy BBC: Board Committees
A committee is a DeKalb County Board of Education (“Board”) committee only if its existence and charge
come from the Board, regardless of whether Board members sit on the committee. The only Board
committees are those which are established in accordance with this Policy. Special committees may be
appointed for specific tasks and shall automatically be dissolved when the task is completed or at any time by
Board action.
A. Board Committees
The Board may authorize the creation of Board Committees (“Committees”) but only in conformity with the
provisions below.
1. Membership:
a. Committee members may include members of the Board, staff, students, and/or other citizens
residing within the DeKalb County School District boundaries to serve as members of
Committees and in accordance with other Board policies.
b. A Committee will have no more than three (3) Board members.
c. The Board Chair will designate a Committee Chair at the time Committee members are named.
2. Term of Service:
a. A Committee will cease to exist on the earlier of sixty (60) days from its creation or when the
Board takes action upon the need or matter the committee was created to review.
b. The Board may dissolve any committee at any time. Upon a vote of two-thirds of the Board, the
Board may extend a Committee’s existence for up to sixty (60) additional days.
3. Purpose and results of Committees:
A Committee shall only be formed to address a single issue or extraordinary matter and the Board shall
specifically identify such issue or matter in the resolution creating a Committee. The Board shall not
establish standing committees for general or specific purposes.
4. Meeting Locations:
a. All Committee meetings shall occur on District property.
b. When a Committee needs to identify a meeting location, the Committee Chair should notify the
Superintendent he/she needs to arrange a meeting location on the date and time needed by the
Committee.
B. Audit Committee
1. Membership
The Vice Chair of the Board shall be the Chair of the Audit Committee.,which will include no more than The Audit
Committee will be composed of the Audit Committee Chair and two other Board of Education Members elected in
January of each yearselected by the Board of Education. Each member of the Audit Committee shall serve a one-year
term and be eligible for re-appointment at the conclusion of that term. A vacancy shall be filled by the Board of
Education.
2. Community Advisors
The Board of Education shall review all applications and shall appoint, by agreement of a majority of
the Board of Education from the community at least two and no more than three outside non-voting
community advisors to the Audit Committee who are residents of DeKalb County. Any member of the
Board of Education can nominate one person to serve as a non-voting community advisor to the Audit
Committee. The advisory members of the Audit Committee shall have operating management
experience, a background in financial, accounting, or auditing matters, and/or special expertise that
would provide unique support to the Audit Committee.
3. Staff Support
The Superintendent, Chief Financial Officer, and Director of Internal Audits & Compliance shall support
the Audit Committee and attend quarterly meetings. Other DCSD staff shall support the Audit
Committee and attend meetings, as needed.
4. Purpose
The Audit Committee shall be a standing committee of the Board. The Audit Committee shall review
financial operations of the School District and make periodic reports to the Board of Education
regarding: financial reporting processes, audit process, internal controls, fraud, waste, and abuse
inquires, and compliance with all applicable laws and regulations. The Audit Committee shall work with
the Office of Internal Audits & Compliance and shall perform any other appropriate function as
delegated by the Board.
5. Meetings
The Audit Committee will conduct meetings at least quarterly which shall be open to the public and
advertised as required under the Open Meetings Act.
Supporting Links
FIRST READ~ Amendment to the ByLaws & Policies: Board Policy BBC, Board Comittees -
https://simbli.eboardsolutions.com/SU/GBVfXslshRVBKBfs8n8ckOMHQ==