Agenda Item
x. Portable Classroom Improvements, Replacement, Refurbishing, and Code Upgrade Project (Mobile Modular Management Corporation in a not to exceed amount of $3,110,663.00)
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division
Request: It is requested that the Board of Education authorize the district to use the E & I Cooperative Agreement with Mobile Modular Management Corporation to dispose, relocate, install, and renovate existing portable classrooms to install fire sprinkler systems in accordance with the new Georgia State Fire Marshall requirements in the fixed price amount of $3,110,663.00.
Why: DeKalb County School District is requesting to contract for portable improvements, replacement, refurbishing, and code upgrade services utilizing the buying power of the E & I Cooperative Agreement Contract No. CNR01522.
Details: On January 1, 2020, the Georgia Fire Marshall Rules took effect (Chapter R&R 120-3-3 Rules and Regulations for the State Minimum Fire Standards) requiring that all new or relocated educational buildings must have sprinklers.
An exception to this requirement is available only if all three (3) of the following conditions are met:
a. Building area does not exceed 1000 square feet
b. Building contains a single classroom, and
c. Building is located not less than 30 feet from another building.
Based on this new Georgia State Fire Marshall requirement for sprinklers, 6 existing modular quad classroom buildings and 13 existing modular single classrooms which are being relocated must have sprinklers installed. The Facilities/Maintenance Department is seeking a turn-key service for the relocation, installation, and refurbishment of fire sprinklers in these 6 modular quad buildings and 13 existing modular single classrooms. Use of this contract will expedite this process and comply with these new requirements.
On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into a certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.
The Facilities/Maintenance Department is seeking a turn-key service for the removal and disposal of 28 existing modular single classrooms and 2 existing modular quad buildings. Mobile Modular Corporation will also refurbish 20 existing modular buildings.
E&I Cooperative Services is a non-profit purchasing cooperative that focuses exclusively on education. As a member of E&I Cooperative Services, DCSD receives tremendous cost savings and economies of scale - E&I’s membership includes more than 5,000 of the nation’s schools, colleges, and universities.
Financial impact: The total budget of $3,110,663.00 for this project is allocated from the cost codes (SP5-FACCON.21735.PRECON) and (100.2600.549000.01611.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget and SPLOST V Budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Richard Boyd, Director of Design and Construction, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On January 1, 2020, the Georgia Fire Marshall Rules took effect (GA. R&R 120-3-3 Rules
and Regulations for the State Minimum Fire Standards) requiring that all new or relocated
educational buildings must have sprinklers.
Based on this new Georgia State Fire Marshall requirement for sprinklers, relocating
existing modular classrooms must have sprinklers installed. The Facilities/Maintenance
Department is seeking a turn-key service for the removal, relocation, and installation of
fire sprinklers in portable classroom trailers throughout the district. Use of this contract
will expedite this process.
At its business meeting on Monday, May 17, 2021, the DeKalb Board of Education
approved the initial use of this contract.
At its business meeting on Monday, March 14, 2022, the DeKalb Board of Education
approved the second use of this contract.
This agenda item seeks the Board of Education approval for the continued use of this
contract to complete the work this summer required by the Georgia Fire Marshall.