Agenda Item
xiv. Approval of Lease - Evolv Weapons Detection (Updated 03.10.2023)
Summary: Presented By: Chief Bradley Gober, Executive Director, Department of Public Safety
Request: It is requested that the Board of Education approve the lease of Evolv Weapons Detection for middle and high schools in an amount of $8,014,853.16 to be paid over four years as follows:
Year 1: $3,254,355.50
Year 2: $1,586,832.55
Year 3: $1,586,832.55
Year 4: $1,586,832.55
Why: The safety of students and staff in the DeKalb County School District is extremely important. DeKalb County School District has seen an increase in the number of weapons confiscated on district property. As of February 2, 2023, a total of 16 handguns, 38 knives, 13 other weapons for a total of 67 weapons have been confiscated.
Details: The Evolv Weapons Detection System combines powerful sensor technology with proven artificial intelligence, security ecosystem integrations and comprehensive venue analytics to ensure safer, more accurate threat detection at an unprecedented speed and volume. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.
Financial impact: The cost of purchase and installation totaling $8,014,853.16 will come from charge codes:
100.2600.573000.40211.7510.9990.8010.010.0000 Equipment Purchase
100.2600.530000.40211.7510.9990.8010.010.0000 Equipment Installation
Contact: Chief Bradley Gober, Executive Director, Department of Public Safety, 678.676.2155
Effective: Upon Board Approval
Status: Approved by General Counsel
Statement of Work
EVOLV Solution Installation
Presented to: DeKalb County Schools
Company Contact: Lt. Mary Parks
Email:Mary_Parks@dekalbschoolsga.org
Phone: 404-392-0019
Date: 9/21/2022
Alliance Technology Group
7010 Hi Tech Drive
Hanover, MD 21076
Brooks Gearhart
brooks.gearhart@alliance-it.com
443-561-0485
Tax ID: 52-2060067
DUNS: 969276252
CAGE Code: 1YBR8
Table of Contents
1. PERSONNEL | MANAGEMENT ............................................................................................................................3
2. PROJECT SUMMARY..............................................................................................................................................3
3. PROJECT ASSUMPTIONS: ......................................................................................................................................4
4. INSTALLATION DESCRIPTION ................................................................................................................................5
5. SCOPE of SERVICES ................................................................................................................................................5
5.1 Project Management ..................................................................................................................................5
5.2 Site Survey ..................................................................................................................................................6
5.2.1 System Power .....................................................................................................................................6
5.2.2 Tablet Power.......................................................................................................................................6
5.2.3 Site Location Surface ..........................................................................................................................7
5.2.4 Lighting ...............................................................................................................................................7
5.2.5 Environmental Conditions ..................................................................................................................7
5.3 Documentation .............................................................................................................................................8
5.4 Training Plan ..................................................................................................................................................8
5.5 Go-Live Support ................................................................................................................................................9
6. SCHEDULE ..............................................................................................................................................................9
7. GENERAL PROJECT GUIDELINES............................................................................................................................9
8. CUSTOMER RESPONSIBILITIES ............................................................................................................................ 10
8.1 General Customer Responsibilities ............................................................................................................. 10
8.2 General Responsibilities - Alliance ............................................................................................................... 10
9. DAY-TWO SUPPORT ............................................................................................................................................. 10
10. MILESTONE BILLING........................................................................................................................................... 10
11. DEPENDENCIES ................................................................................................................................................. 11
12. CHANGES TO SCOPE ......................................................................................................................................... 11
12.1 Change Management .............................................................................................................................. 11
13.0 Availability / Capacity .................................................................................................................................. 11
SIGNATURES ............................................................................................................................................................ 13
1. PERSONNEL | MANAGEMENT
For purposes of this project document, Alliance personnel are considered to be Evolv Technology and Alliance
Technology Group resources.
Role / Title Name Address Business E-mail
Phone
Customer Project
Manager
Customer
Security Lead
Customer (Other)
Alliance Account Brooks Gearhart 7010 Hi Tech Drive Hanover, 443.561.0485 Brooks.gearhart@allian
Manager MD 21076 ce-it.com
Alliance Project Jackie LaFave 7010 Hi Tech Dr, Hanover, 410.934.9459 Jacqueline.lafave@all
Manager MD 21076 iance-it.com
Alliance (Other)
• Travel / Lodging is included to complete the work described herein is included in the rate quoted. Any
travel/living required for work not specified herein will be an additional fee.
• Any required on-site personnel will be a U.S. Citizen
2. PROJECT SUMMARY
Alliance Technology Group is pleased to present this Statement of Work (SOW) for implementing the Evolv
Weapon Detection solution at multiple (CUSTOMER) sites within the continental United Stated (CONUS).
Installation sites are as follows:
• Chamblee HS
• Chamblee MS
• Cross Keys HS
• Sequoyah MS
• Dunwoody HS
• Peachtree MS
• Druid Hills HS
• Druid Hills MS
• Lakeside HS
• Henderson MS
• Tucker HS
• Tucker MS
• Lithonia HS
• Lithonia MS
• Redan HS
• Redan MS
• Stephenson HS
• Stephenson MS
• Arabia Mountain HS
• Clarkston HS
• Freedom MS
• Stone Mountain HS
• Stone Mountain MS
• Champion Theme MS
• DeKalb School of Arts HS
• M.L. King Jr. HS
• Salem MS
• Miller Grove HS
• Miller Grove MS
• Southwest HS
• Chapel Hill MS
• Columbia HS
• Columbia MS
• Towers HS
• Bethune MS
• Elizabeth Andrews HS
• Cedar Grove HS
• Cedar Grove MS
• McNair HS
• McNair MS
• DeKalb High School of
Technology South
3. PROJECT ASSUMPTIONS:
1. Customer Acceptance: Customer Acceptance will be provided 15 days post Cutover via signoff by
Customer Purchasing Manager.
2. Work Hours: The Statement of Work and associated quote are based on standard business hours of
Monday-Friday, 0800 – 1700 local Customer site time excluding Alliance designated holidays. If non-
standard business hours are required, mutual agreement between Alliance and Customer must be
attained. Work performed outside Standard Business Hours may be subject to overtime charges at the
following rates:
Overtime (1.5 times) Premium Overtime (2.0 times)
Evenings, Monday-Friday 5:00 PM-8:00 AM Saturday 12:00 AM (midnight)–Monday 8:00 AM
Saturday, 8:00 AM–12:00 AM (midnight) ALLIANCE designated holidays
3. Project Management: Alliance will conduct a project kickoff meeting to review project objectives, scope
and confirm Customer requirements as well as weekly status meetings during the implementation.
4. Equipment Receipt: Alliance will coordinate equipment delivery and inventory management for Evolv
hardware and software. DeKalb County Schools will deliver equipment from central location to various
schools in time for installation and as scheduled.
5. Change Management: Any changes post-quote completion and quote acceptance by Customer will be
handled following Alliance’s Change Management Process.
6. Resources: Alliance will determine project resource requirements and coordinate scheduling of
resources.
7. Installation: Alliance will coordinate cutover activities with Customer.
8. Documentation: All documentation and custom-developed materials provided by Alliance will be in the
format chosen by Alliance
9. Power: Customer will provide the local electrical power outlet required for the system within OEM
recommended distances.
4. INSTALLATION DESCRIPTION
This Statement of Work (SOW) is to be completed by Alliance installation resources
• Unbox and set up the system
• Verify system health from factory delivery (update firmware as required)
• Validate that all single lane systems serial number align with the correct L1/L2 system
• Install initial system as identified during site survey
• Initial testing and validation
• Configure settings and parameters for system tablets
• Demonstrate to customer resources the use and best practices of the solution
• Customer to provide area/space for packaging disposal
5. SCOPE of SERVICES
This Statement of Work (SOW) will be reviewed in detail by the project stakeholders to confirm that all parties are
in agreement with the scope of the services outlined herein. Upon agreement, the project plan will be developed
and the project will proceed to the next stage. If Customer and/or Alliance determine the project schedule or
scope of services requires alteration, the parties will modify the SOW using the Change Management process.
5.1 Project Management
Alliance will appoint a project manager at the outset of the project. The Alliance Project Manager acts as a single
point of contact for Alliance and will oversee the individual tasks that move a Project forward, provides a conduit
for communication and supports Customer satisfaction. The Alliance Project Manager will work with the Evolv
Project Manager and:
• Conduct a Project Kickoff Meeting to review project objectives, SOW, change control policy and verify
Customer requirements and dates.
• Coordinate product delivery and conduct inventory management for hardware and software that
have been acquired directly from Alliance, and resolve any deficiencies in delivery.
• Determine, identify and request project resources and develop and maintain a Project Schedule.
• Confirm pre-requisites are complete, provide oversight of Alliance activities and act as a facilitator for
issue resolution within the scope of this SOW.
• Manage project changes and confirm the services as described herein are completed
• Create and maintain a Milestone Agreement and Completion document.
Alliance Project Managers are seasoned veteran IT professionals with years of experience. The controls to support
Customer projects will be put in place through the development of a Project Plan following the Project
Management Institute (PMI) best practices, immediately upon award. This plan will set the project in motion and
establish its operational framework. The Project Plan will be used to define work elements to be performed,
identify resources required for accomplishing tasks, and assign responsibility.
5.2 Site Survey
Prior to equipment being ordered, a site survey will be completed. The purpose of the site survey is to validate
the environmental, power, and location conditions meet manufacturer specifications. Alliance personnel will
complete the Site Surveys based on the following parameters.
5.2.1 System Power
The Evolv Express power requirements are as follows:
- Voltage: 115-230 VAC +/-10%
- Phase: Single Phase Circuit: 5 Amps (minimum)
- Consumption (typical): 170W-200W
- The Evolv Express comes provided with a standard IEC 320 (S15 Variant) inlet socket for the power
connection. A detachable 15-foot power cord (shipped with the Express) is supplied for connecting
the Express Tx Tower to the power outlet. One end of the power cord supports an IEC 320 (S15
Variant) connector while the other end supports local AC power plug requirements.
- Approximately, 9 feet of the power cord will be exposed when run under Lane 1 or Lane 2 mat. All
other power sockets, plugs, or cords will be the responsibility of Guilford County School District and
must be in place prior installation.
5.2.2 Tablet Power
Evolv Express uses wireless tablets which are powered by 2 rechargeable hot swappable batteries. An optional
gang charger that charges 6 batteries at one time can be provided and is an option that can be added to the
proposed system.
If the Customer prefers the wired tablets (optional), Evolv Express provides (6) RJ45 ports on the base of TX tower.
Each RJ45 provides communication and power via Power over Ethernet (PoE) to one wired tablet. The power is
provided via Power over Ethernet (PoE). The RJ45 ports are redundant; only one per tablet is required. All other
Ethernet cables and accessories are the responsibility of the customer.
5.2.3 Site Location Surface1
The Express system requires a stable and level surface to support proper operation and screening. Cement, wood,
tile, rubber, and carpeted surfaces are all acceptable provided they are stable with limited vibration.
The Express system can be deployed on any surface that is ADA (American Disabilities Act) compliant. Every effort
will be made to install all three Express towers as plumb as possible. The maximum angle of any Rx or Tx tower, as
measured by its largest outer surface, is 5 degrees.
5.2.4 Lighting
The Express requires sufficient ambient lighting for capturing clear digital images of visitors walking through the
system. The Express can operate in most settings, whether direct natural light or artificial, however, some very
low lighting conditions may require additional lighting. If lighting needs to be added in proximity or above the
system for better visibility, it is suggested customers use LED lighting.
Lighting Level Typical Lighting Source LUX Notes
Very bright Direct, natural light Above ~4,500 May need to reduce LUX through shading
Bright Mix of indirect, natural light ~800 to ~4,500 May need to reduce LUX through shading
Normal light Sufficient artificial light ~100 to ~800 Determine best setting on site
Low Dim to relatively low artificial light ~15 to ~100 May need to add artificial light
Very low Very dim artificial light ~0 to ~15 Likely need to add artificial light
5.2.5 Environmental Conditions
Ingress Rating
• Evolv Express is supports Standard (indoor) and Outdoor rated Ingress Protection.
- Standard IP54
- Outdoor IP56 – power and data connectors are IP67, resisting water ingress up to 6in. (15cm)
Operating Temperature
• -20 to +55 degrees C (-4 to 131 degrees F)
Storage Temperature
• -40 to +70 degrees C (-40 to 158 degrees F)
Relative Humidity
• 0 to 95% (Standard system – non-condensing, Outdoor system – condensing)
Wind (Outdoor Units Only)
To reduce the risk of tipping over during wind the towers of Evolv Express must be secured to the ground using
bolts. If wind or wind gusts exceed 35 MPH the Evolv Express must be removed and stored in a location protected
from the wind.
To minimize the effects of wind during operation walls or wind barriers should be installed. If Evolv Express cannot
be protected from winds of 15 MPH or more alternative screening procedures may be required. This applies even
if the system is secured to the ground.
1
Outdoor installations must be secured (bolted) to a stable surface.
5.3 Documentation
Alliance will produce the following documentation over the course of the Project.
- Project Schedule
- Kickoff Meeting Agenda and Summary Meeting Notes
- Weekly Status Meeting Agendas and Summary Notes (within 24 hours of the end of the meeting)
- Training Plan
- As-Built Documentation
Upon completion and System Acceptance a final documentation package will be produced from the field updated
installation drawings and notes. This package reflects the final installation and will be the documents of record for
the project. A copy of these documents will be sent to the Client as well as kept by Alliance and the manufacturer
(Vendor) for reference. The following will be completed during the final documentation phase and will be sent to
the Customer within approximately 30 days of system completion.
− Update Installation Diagrams to As-Built Status
− Compile Installation Information such as; equipment serial numbers, system passwords, and
installation notes
− Send technical point of contact all warranty information and support documentation
5.4 Training Plan
A formalized System Operator training schedule will be created in conjunction with the installation of the systems
at each location. Training can be accomplished by site or centralized at one school and is limited to two
Alliance/Evolv personnel each for 16 hours. Additional training is available as an added service and must be
included in the quote. The Alliance Project Manager is responsible for working with the customer and the
implementation team to develop the Training Plan.
The topics covered during training include:
• Components of the Solution and the Science behind the Technology
• Supporting Technology (Sensors, Tablets)
• Status Indicators
• Lane Assignments
• Elements of a Scan
• Zones of Detection, Threat and Resolution
• Tablet Functionality
- Types of Information Available and Associated Icons
- Historical Scan / Alert Data
- System Administrator Capabilities
- Alert Mode (Flow, Threat, Resolution)
- Lane Management During Normal and High Traffic Periods
• Basic System Troubleshooting
- Visitor Side
- Operational Mode
System Reboot
Connections
• Tablet Issues
• Contacting Technical Support
5.5 Go-Live Support
• Alliance will provide no more than four days of go-live support. Additional support is available if desired
and must be included in the quote.
• Go-Live support consists of Alliance personnel supporting the initial operation of the system. Alliance
will support up to 5 concurrent go-live systems per day. Alliance will support Go-Live activity across the
project for up to four (4) days.
6. SCHEDULE
Alliance will provide the Services described in this SOW within the following primary stages of the project. Not all
stages apply to every project. The stages applicable to this project will be defined in the Project Schedule. The
estimated period of performance is four (4) weeks.
1 Planning and Design Stage: Project initiation, scope review, identification of resources, project schedule,
test plans and solution design activities.
2 Hardware and Software Installation Stage: The installation of Evolv hardware and core Evolv software.
3 Knowledge Transfer and Training Stage: This is the stage of the Project during which the knowledge
transfer/training is described in the Knowledge Transfer and Training Section of this SOW.
4 Project Completion Stage: Confirmation that the Project objectives have been met and all Services
have been completed
7. GENERAL PROJECT GUIDELINES
• Project Changes: Notwithstanding anything to the contrary in the Agreement, any Project changes or
delays to the schedule will be managed via the Change Management Process.
• Documentation: All documentation and custom-developed materials provided by Alliance will be in
the format chosen by Alliance.
• Work Location: Unless otherwise stated, Services will be delivered onsite.
• Work Hours: Unless otherwise agreed, Alliance's standard service hours are 08:00 to 17:00 Monday
through Friday local time (the time in the time zone of the customer location where services are being
provided), excluding Alliance designated holidays. Services will be provided during Alliance's standard
service hours.
• Out of Hours Support: This Project doesn’t include support outside of Alliance's standard service
hours.
• Installation: Alliance will notify Customer in advance of each planned site/system implementation.
• Product Training: Product training certification (industry-recognized certification or qualifications)
and installation training is out of scope.
• Security Hardening: Additional system security is not included in the scope of this project.
8. CUSTOMER RESPONSIBILITIES
8.1 General Customer Responsibilities
Customer will:
• Provide a Single Point of Contact (SPoC) that is available during installation, training and go-live and
can provide access for the Alliance installation team to any areas where implementation of services
described herein are required. SPoC must also have the authority to make any necessary decisions
relative to implementation changes or have immediate access to the resources that can provide
answers and/or authorize changes during the
• Ensure key stakeholders participate in project kickoff meeting.
• Notify all key personnel of installation and training schedule.
• Ensure all individuals operating system have training portal access and attend on-site training as defined
herein
• Provide access to all sites as determined and agreed upon in the pre-installation planning meetings.
• Provide all power requirements for the system(s).
• Meet all environmental requirements as outlined by the OEM in Section 6.2 above.
• Provide access to any and all other customer resources that might be integral to the project
implementation plan (i.e. IT personnel, Network Administrator, local site lead(s), Contract
Administrator, etc.)
• Provide any additional personnel contact information
• Ensure adequate support from local personnel and security while operating systems
• Conduct any system movement and storage of equipment in central location
• Inform Alliance of any media or news coverage to ensure proper marketing and media support from
Evolv
• Unless otherwise agreed, Customer shall prepare and execute the user acceptance test (UAT) plan
within 30 days of Project completion and execute the Customer Acceptance form.
8.2 General Responsibilities - Alliance
• Complete any firmware updates from Evolv as required
• Register / Update system with Evolv Global Registration Tool
9. DAY-TWO SUPPORT
The customer will contact Evolv customer support directly for remote support. If it is determined an on-site visit
is required, additional costs are to be invoiced.
10. MILESTONE BILLING
Notwithstanding anything to the contrary in the Agreement, by executing the Order Form or Statement of Work,
Customer agrees that Alliance may invoice Customer for hardware, software, and services as outlined in the Order
Form. The amount will be invoiced upon Customer's acceptance of the project milestone as described in the Order
Form. Invoices will be paid in accordance with the invoicing and payment terms section of the General Terms of
the Agreement and as outlined in the Milestone Agreement. The parties agree that this section supersedes any
conflicting payment/invoicing terms specified in the Agreement. Partial invoicing is acceptable.
11. DEPENDENCIES
• Access to Schools during business hours
• Delivery of systems in timely fashion from central warehouse to locations determined by site
surveys
• DeKalb County Schools staff availability for scheduled training
• Power requirements met prior to installation
12. CHANGES TO SCOPE
No Changes to this SOW are effective unless a formal written Change Request has been submitted and approved
in accordance with the Change Management Procedures of the Agreement.
12.1 Change Management
A Change Request will be the vehicle for communicating Changes. The Alliance Change Management Form will
be utilized and will describe the change, the rationale, and the effect the change will have on the project (e.g.,
alterations to deliverables, acceptance criteria, etc.). The designated Project Manager of the requesting Party will
review the proposed change and determine whether to submit the request to the other Party. Project Managers
for this SOW must agree to the proposed change(s) and secure their appropriate internal reviews and/or
approvals.
13.0 Availability / Capacity
Our resources will be available to begin the implementation process upon Contract Award. A Project Kickoff Call
with occur within ten (10) days of award. The Alliance Project Manager will coordinate the introductions of both
team members, review the project timeline, and coordinate dates for the site surveys.
As part of the implementation process, Alliance recognizes that developing a security screening process is very
important. Alliance resources will work with the customer under the parameters herein to develop a protocol that
works for all parties. Below is a general outline of the project phases. Alliance anticipates approximately three (3)
weeks to complete installation, training, and go-live support for DeKalb County Schools.
Evolv Project Plan - Per Unit
Responsible Duration
Task Party (Days)
Purchase Order Received Customer
Plan Site Survey Dates Both
Site Survey (*Varies by Site based on Entrances) Alliance
Determine Number of Entrances and View Each
Planning
Inspect Floorplans
30
Determine Power Req's
Determine HVAC/Weather Req's
Begin Policy/Process Discussions Both
Order Equipment Alliance
Equipment Received Customer
Technicians On-Site Alliance
Inventory Equipment Alliance
Unpack Crate Alliance
Place Equipment Alliance
Place Mats
Place TX Tower
Build
Place RX Tower 0.25/Unit
Connect Cables Alliance
Power On and Validate Start Up Alliance
If Outdoors, Bolt Unit(s) Down (If requested by
customer) Alliance
Place Tablets Alliance
Validate Tablet Connections to RX and TX Towers
Login to Tablets Alliance
Configure Location in Tablet Alliance
Validate Remote Connectivity Alliance
Set Service Provider (AT&T, Verizon)
Set Metallic Scan Sensitivity (A to F) Alliance
Pass Through Test w/o Items
Pass Through Test w/ Items
Configure Alarm and Cube Position
Check Cube Position for Shoulders/Hips
Test and Confirm for Each Lane
Administer Flow Mode Control Alliance
Threat Resolution Mode Alliance
Confirm Fan is Active Alliance 0.25/Unit
Take Photos Alliance
Submit Customer Information to Global Support Center Alliance
Swipe Photocell to Create Scans for Analysis Alliance
Wrap-Up
Upload Logs to Evolv Alliance
Customer Changes Admin Password Customer
Training Both
Review Processes/Procedures Both
Test with Customer Both
Provide Documentation to Customer Alliance 0.5
Obtain Customer Acceptance Both
SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Statement of Work to become effective
as of last signature date.
DeKalb
County School
System
By:
Name and
Title:
Date of
Signature:
Alliance Technology Group
By:
Name and
Title:
Date of
Signature: