Agenda Item
iv. Custodial Supplies, ITB No. 22-497 Renewal Approval – Year 1 of 3 (Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Southeastern Paper, Veritiv Operating Company, and W.W. Grainger for an additional year, not to exceed amount of $2,000,000).
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of Bid 22-497 for Custodial Supplies to Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Southeastern Paper, Veritiv Operating Company, and W.W. Grainger for an additional year not exceed $2,000,000.
Why: This request is a contract renewal for Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Southeastern Paper, Veritiv Operating Company, and W.W. Grainger for the timely and cost-effective purchase of custodial supplies to provide for a clean and safe learning environment. This request extends the agreement for an additional year through March 13, 2024.
Details: On March 14, 2022, the Board of Education approved Acuity Specialty Products dba Zep, Buckeye Atlanta, Central Poly-Bag Corp., Pyramid School Products, Southeastern Paper, Veritiv Operating Company, and W.W. Grainger as the most responsive and responsible offeror to provide custodial supplies at the best possible price that may be purchased over the course of a year. Pyramid School Products declined the District’s request to renew. This recommendation is for the first of three one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $2,000,000 will be allocated from the General Fund Budget, Supplies (100.2600.561000.00011.7620.9990.8010.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
December 22, 2022
VIA EMAIL
Southeastern Paper Group
2400 Sullivan Rd
Atlanta, GA 30337
ATTN: Bill Beck, Account Rep.
Reference: Bid No. 22-497, Custodial Supplies
Dear Mr. Beck:
As a result of the excellent service provided by Southeastern Paper Group, the DeKalb County School District
(“DCSD”) desires to renew the award of the items listed below on Bid No. 22-497, Custodial Supplies for one (1)
year on the same terms, conditions and pricing as stated in the bid on the items listed below. The purpose of this
letter is to obtain Southeastern Paper Group’s acceptance of DCSD’s offer to renew the award of Bid No. 22-497.
Primary Award Item No.: Group 8 - #1 only; Group 11 - #3 & #4 only.
Secondary Award Item No.: Group 11 - #1 & #2 only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 14, 2023 through March 13, 2024. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Southeastern Paper Group’s consideration of this offer to renew the award of Bid No. 22-497.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
solicitationquestions@dekalbschoolsga.org no later than Tuesday, January 3, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Eric Hofstetter
Mr. Bobby Moncrief
ACKNOWLEDGMENT
Southeastern Paper Group hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 22-
497 Custodial Supplies at the same prices, terms and conditions as the original award, until March 13, 2024.
Southeastern Paper Group understands that this acceptance is subject to the approval of the DeKalb County Board
of Education.
________________________ ________________________
Authorized Signatory Date
________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org