Agenda Item
viii. Geotechnical, Environmental and Construction Material Testing, RFQu 19-752-024 Renewal Approval – Year 4 of 4 (Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, Terracon Consultants, Inc., and S&ME, Inc. for an additional year in the not to exceed amount of $300,000).
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal for RFQu 19-752-024 for Geotechnical, Environmental and Construction Material Testing on an as needed basis for Geotechnical, Environmental and Construction Material Testing for both SPLOST and Non-SPLOST projects. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024.
Why: This request is a contract renewal for Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, Terracon Consultants, Inc., and S&ME, Inc. to provide Geotechnical, Environmental and Construction Material Testing on an as needed basis for various remodeling, renovations, life safety, maintenance and repair projects. This request extends the agreement for an additional year through July 2024.
Details: On March 4, 2019, the Board of Education approved Atlas Technical Consultants, ECS Southeast, LLP, Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, and Terracon Consultants, Inc., and Wood Environment & Infrastructure Solutions, Inc. as the most responsive and responsible offeror to provide district wide geotechnical, environmental and construction material testing. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, and Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024. Atlas Technical Consultants, ECS Southeast, LLP, and Wood Environment & Infrastructure Solutions, Inc. did not respond to the District’s request to renew. This recommendation is for the fourth, and final, of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $300,000 will be allocated from the General Fund Budget, Purchased Prof/Tech Services (100.2600.530000.00011.7520.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval
Status: Approved by General Counsel
January 20, 2023
VIA EMAIL
NOVA Engineering and Environmental, LLC
2900 Kennesaw 75 Pkwy Suite 100
Kennesaw, GA 30144
ATTN: David A. Miller, Secretary/EVP
Reference: RFQu 19-752-024, Geotechnical, Environmental and Construction Material Testing
Dear Mr. Miller:
As a result of the excellent service provided by NOVA Engineering and Environmental, LLC, the DeKalb County School
District (“DCSD”) desires to renew the award of RFQu 19-752-024, Geotechnical, Environmental and Construction
Material Testing, for one (1) year on the same terms, conditions and pricing as set forth in the License and Services
Agreement between DCSD and NOVA Engineering and Environmental, LLC dated May 9, 2019. The purpose of this
letter is to obtain NOVA Engineering and Environmental, LLC’s acceptance of DCSD’s offer to renew the License and
Services Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from May
9, 2023 through May 8, 2024. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates NOVA Engineering and Environmental, LLC’s consideration of this offer to renew the award of RFQu 19-
752-024.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
solicitationquestions@dekalbschoolsga.org no later than Friday, January 27, 2023. Insurance policy or policies must
be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Eric Hofstetter
Mr. Bobby Moncrief
ACKNOWLEDGMENT
NOVA Engineering and Environmental, LLC, hereby accepts DeKalb County School District’s offer to renew the award
of RFQu 19-752-024, Geotechnical, Environmental and Construction Material Testing, as set forth in the License and
Services Agreement, until May 8, 2024. NOVA Engineering and Environmental, LLC understands that this
acceptance is subject to the approval of the DeKalb County Board of Education.
Marc D. Johnston
Digitally signed by: Marc D. Johnston
DN: CN = Marc D. Johnston email = mjohnston@usanova.
com C = AD O = NOVA Engineering and Environmental,
1/23/23
________________________
LLC OU = Norcross
Date: 2023.01.23 06:40:55 -05'00' ________________________
Authorized Signatory Date
Marc D. Johnston, P.E. Principal Engineer
________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org