Agenda Item
ii. Approval of the use of the CINTAS Corporation Uniform Agreement through the Omnia Cooperative Agreement Contract No. 222886 for the not to exceed amount of $400,000.
Summary: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the use of the CINTAS Uniform Agreement issued through the Omnia Cooperative Agreement Contract No. 222886, for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff for a not to exceed amount of $400,000. The contract period will be for one (1) year, effective April 1, 2023 through March 31, 2024.
Why: Approval of the use of this new Agreement, will allow Maintenance, Fleet and AIC custodial staff to continue to maintain a professional appearance without any lapse in service, utilizing the buying power of the U.S. Communities contract. This request establishes a new DCSD Supplemental Agreement utilizing the new Omnia Cooperative Agreement No. 222886 for one year through March 31, 2024. In addition to the Initial Term of the DCSD Supplemental Agreement, the Agreement also contains four (4) one-year optional renewal periods, which may be exercised by DCSD solely in its discretion and upon the receipt of approval by the DCSD Board of Education.
Details: DeKalb County District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation through the use of their uniform agreement established through U.S. Communities.
Financial impact: The total contract amount for these services in the amount not to exceed $400,000 will be allocated from the General Fund Budget, Supplies (100.2600.561000.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
RENTAL OF UNIFORMS, FLOOR MATS, MOPS, TOWELS & RELATED SERVICES
Executive Summary
Lead Agency: City of Tucson, AZ Solicitation: 222886
RFP Issued: November 10, 2021 Pre-Proposal Date: November 18, 2021
Response Due Date: December 15, 2021 Proposals Received: # 3
Awarded to: Cintas Corporation Contract # 222886-01
The City of Tucson Department of Procurement issued RFP #222886 on November 10, 2021, to establish a
national cooperative contract for the Rental of Uniforms, Floor Mats, Mops, Towels, and Related Services.
The solicitation included cooperative purchasing language in Sections A.2. National Contract:
The City of Tucson, as the Principal Procurement Agency, defined in Attachment C, has partnered with OMNIA
Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement”
in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally,
including state and local governmental entities, public and private primary, secondary and higher education
entities, non-profit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’
cooperative purchasing program. The City of Tucson is acting as the contracting agency for any other Public Agency
that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is
preceded by their registration with OMNIA Partners (a “Participating Public Agency”) and by using the Master
Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether
pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is
attached hereto on Attachment C, or as otherwise agreed to. Attachment C contains additional information about
OMNIA Partners and the cooperative purchasing program.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• City of Tucson, AZ website
• OMNIA Partners website
• USA Today, nationwide
• San Bernardino County Sun, CA
• Honolulu Star-Advertiser, HI
• The Herald-News – Will County (IL)
• The Advocate – New Orleans, LA
• The New Jersey Herald, NJ
• Albany Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
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• Deseret News, UT
• Richmond Times-Dispatch, VA
• Seattle Daily Journal of Commerce, WA
• Houston Community Newspapers, TX
• Helena Independent Record, MT
• Las Vegas Review-Journal, NV
• Kennebec Journal, ME
On December 15, 2021 proposals were received from the following offerors:
• Cintas Corporation
• Prudential Overall Supply
• UniFirst Corporation
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter negotiations with Cintas Corporation and proceeding with contract award upon
successful completion of negotiations.
The City of Tucson, OMNIA Partners and Cintas Corporation successfully negotiated a contract, and the City of
Tucson executed the agreement with a contract effective date of July 15, 2022.
Socio-economic Outreach: To encourage participation of small businesses, minority owned businesses and women
owned businesses, Historically Underutilized Businesses were notified of the Invitation to Bid.
Diversity Programs: Cintas has a Supplier Diversity Executive Steering Committee. Members are proactive change
agents who work to ensure that employee-partners are aligned on the many advantages of giving diverse suppliers
equal access to Cintas partnerships. Additionally:
• Cintas is a member of the National Minority Supplier Development County, the Women’s Business
Enterprise National Council, and the Veteran-Owned Business Association.
• Relevant Diversity Awards:
o Included in Corporate 101: America’s Most Admired Corporations for Supplier Diversity, 2017
o Recognized as Military Friendly® Supplier Diversity by the National Veteran-Owned Business
Association for 2017
o Ranked among Women’s Enterprise magazine’s Top 100 Corporations for Women’s Business
Enterprises for 2018
o Ranked among Women’s Enterprise magazine’s Top 100 Leaders in Corporate Supplier Diversity
for 2018
o Included in Diversity Plus magazine’s Top 30 Champions of Diversity ranking, 2017
o Awarded as 2018 corporate buyer of the year from MBN USA
Federal Funds: Supplier provided federal funds certifications which are available on the OMNIA Partners website
for review.
Contract Includes: Rental of uniforms, floor mats, mops and towels. Cintas Corporation can help design and
deliver a program best suited for you. From the front-line employees to the back of the house, you have access
to four levels of apparel to fit your brand, budget, timeline, and business.
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Term:
Initial three-year agreement from July 15, 2022 through July 14, 2025 with the option to renew for one
additional two-year period through July 14, 2027.
Pricing: Unit pricing sheet available upon request.
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