Agenda Item
iii. Custodial Equipment, ITB No. 22-496 Renewal Approval – Year 1 of 3 (Southeast Link, Veritiv Operating Company, and W.W. Grainger for an additional year in the not to exceed amount of $3,400,000).
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of Bid 22-496 for Custodial Equipment to Southeast Link, Veritiv Operating Company, and W.W. Grainger for an additional year not to exceed $3,400,000.
Why: This request is a contract renewal for Southeast Link, Veritiv Operating Company, and W.W. Grainger for the timely and cost-effective purchase of custodial equipment to provide for a clean and safe learning environment. This request extends the agreement for an additional year through March 13, 2024.
Details: On March 14, 2022, the Board of Education approved Americas 1st, Southeast Link, Veritiv Operating Company, and W.W. Grainger as the most responsive and responsible offeror to provide custodial equipment at the best possible price that may be purchased over the course of a year. Americas 1st declined the District’s request to renew. This recommendation is for the first of three one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $3,400,000 will be allocated from the General Fund Budget, Purchase Equip-Not Buses/Comp (100.2600.573000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
December 21, 2022
VIA EMAIL
W.W. Grainger
1721 Marietta Blvd NW
Atlanta, GA 30318
ATTN: Vasanti Brandl, District Sales Manager
Reference: Bid No. 22-496 Custodial Equipment
Dear Ms. Brandl:
As a result of the excellent service provided by W.W. Grainger, the DeKalb County School District (“DCSD”) desires
to renew the award of the items listed below on Bid No. 22-496, Custodial Equipment, for one (1) year on the same
terms, conditions and pricing as stated in the bid on the items listed below. The purpose of this letter is to obtain
W.W. Grainger’s acceptance of DCSD’s offer to renew the award of Bid No. 22-496.
Item No.: Group 1 - #2 & #3 only; Group 2 - #1, #2 & #3 only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective March
14, 2023 through March 13, 2024. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates W.W. Grainger’s consideration of this offer to renew the award of Bid No. 22-496.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
solicitationquestions@dekalbschoolsga.org no later than Tuesday, January 3, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Eric Hofstetter
Mr. Bobby Moncrief
ACKNOWLEDGMENT
W.W. Grainger hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 22-496, Custodial
Equipment at the same prices, terms and conditions as the original award, until March 13, 2024. W.W. Grainger
understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
W.W. Grainger acknowledges per January 3, 2023
________________________ ________________________
Authorized Signatory State of GA Contract #99999-001- Date
SPD0000181-0001 Terms and
Jonetta Valree
________________________ Conditions taking precedence and Senior Account Manager
________________________
Name (Typed or Printed) attached pricing. Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org