Agenda Item
viii. Geotechnical, Environmental and Construction Material Testing, RFQu 19-752-024 Renewal Approval – Year 4 of 4 (Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, Terracon Consultants, Inc., and S&ME, Inc. for an additional year in the not to exceed amount of $300,000).
Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal for RFQu 19-752-024 for Geotechnical, Environmental and Construction Material Testing on an as needed basis for Geotechnical, Environmental and Construction Material Testing for both SPLOST and Non-SPLOST projects. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024.
Why: This request is a contract renewal for Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, Terracon Consultants, Inc., and S&ME, Inc. to provide Geotechnical, Environmental and Construction Material Testing on an as needed basis for various remodeling, renovations, life safety, maintenance and repair projects. This request extends the agreement for an additional year through July 2024.
Details: On March 4, 2019, the Board of Education approved Atlas Technical Consultants, ECS Southeast, LLP, Matrix Engineering Group, Inc., MC Squared, Inc., NOVA Engineering and Environmental, LLC, and Terracon Consultants, Inc., and Wood Environment & Infrastructure Solutions, Inc. as the most responsive and responsible offeror to provide district wide geotechnical, environmental and construction material testing. This request extends the agreement for Matrix Engineering Group, Inc., an additional year through April 22, 2024, MC Squared, Inc., an additional year through June 4, 2024, NOVA Engineering and Environmental, LLC, an additional year through May 8, 2024, and Terracon Consultants, Inc., and S&ME, Inc. an additional year through July 24, 2024. Atlas Technical Consultants, ECS Southeast, LLP, and Wood Environment & Infrastructure Solutions, Inc. did not respond to the District’s request to renew. This recommendation is for the fourth, and final, of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $300,000 will be allocated from the General Fund Budget, Purchased Prof/Tech Services (100.2600.530000.00011.7520.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon board approval
Status: Approved by General Counsel
February 6, 2023 REVISED
VIA EMAIL
MC Squared
1275 Shiloh Road NW Suite 2620
Kennesaw, GA 30144
ATTN: Sameer S. Moussly, CE
Reference: RFQu 19-752-024, Geotechnical, Environmental and Construction Material Testing
Dear Mr. Moussly:
As a result of the excellent service provided by MC Squared, the DeKalb County School District (“DCSD”) desires to
renew the award of RFQu 19-752-024, Geotechnical, Environmental and Construction Material Testing, for one (1)
year on the same terms and conditions set forth in the License and Services Agreement between DCSD and MC
Squared dated June 5, 2019. The purpose of this letter is to obtain MC Squared’s acceptance of DCSD’s offer to
renew the License and Services Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from June
5, 2023 through June 4, 2024. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates MC Squared’s consideration of this offer to renew the award of RFQu 19-752-024.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
solicitationquestions@dekalbschoolsga.org no later than Wednesday, February 8, 2023. Insurance policy or policies
must be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Eric Hofstetter
Mr. Bobby Moncrief
ACKNOWLEDGMENT
MC Squared, hereby accepts DeKalb County School District’s offer to renew the award of RFQu 19-752-024,
Geotechnical, Environmental and Construction Material Testing, as set forth in the License and Services Agreement,
until June 4, 2024. MC Squared understands that this acceptance is subject to the approval of the DeKalb County
Board of Education.
________________________ 2/7/2023
________________________
Authorized Signatory Date
Prashanth Vaddu
________________________ Regional VP
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org